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NOVEMBER 17, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Mike Rivard, Future Commissioner; Jeff Hansen, LAN; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the November 4, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

PUBLIC INPUT – M. Rivard offered appreciation for the service of Chairman Redmond and was introduced.

Mr. Lillo presented a Bridge Plan of Action Proposal from Wade-Trim which would extend our current Level 2 Scour Contract to include completion of bridge Plan of Actions (POA’s). Commissioner Gromaski moved to accept the Plan of Action Agreement with Wade-Trim. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Mr. Lillo presented quotes received for fuel for above ground storage tanks. Commissioner Redmond moved to accept the quote from Karbowski Oil Company which is $0.05 over rack. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Redmond moved to approve the purchase of two tandem trucks with components from the 2011 budget. These trucks would not have to be paid for until we are into 2011 budget year. The existing trucks would be traded in or sold outright. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to approve payroll for the period of 10/23/10 through 11/5/10 in the amount of $120,987.12. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $395,109.75. Motion was adopted on a roll call vote:
Yeas: Gromaski & Redmond

Commissioner Redmond moved to approve permits 10-232 through 10-239. Motion was adopted on a roll call vote:
Yeas: Redmond & Gromaski

Engineer-Manager’s Report – Credit card report – Kinney Road bridge status – Wilder Road project had patches completed last week – Crush & shape projects completed – Budget projection and future projects through 2015 discussed – Healthcare meeting with Kevin Elliot scheduled for 11/23 – Residential Driveway Policy to be updated – MDOT meeting here 11/12; $50,000 decrease in State Trunkline budget for FY 2011 and State projects discussed.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, December 1, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.
Yeas: Redmond & Gromaski
Respectfully Submitted by: Approved by:
Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

NOVEMBER 4, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Supervisors – Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 20, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – NONE

Mr. Lillo presented plans for two commercial drive accesses to a proposed residential development (93 units) located on Garfield north of Midland Road in Williams Township for Howard’s Cove. Commissioner Gromaski moved to approve the accesses. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & River

Commissioner Redmond moved to approve the Annual Overweight and Overwidth Permit for Road Commission vehicles. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & River

A draft of the proposed 2010 Preliminary Budget Adjustments and 2011 Budget were presented and reviewed. Commissioner Gromaski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 10/9/10 through 10/2210 in the amount of $118,479.94. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve bills in the amount of $305,558.11. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve permits 10-212 through 10-231. Motion was adopted on a roll call vote:
Yeas: Redmond, Gromaski & Rivet

Engineer-Manager’s Report – Township Invoice Report – MTF status – Kinney Road bridge status – Wilder Road Project; railroad portion was completed successfully and a few remaining areas to be touched up on road – 2011 Midland Road Project discussed – Budget projection – SAPA meeting with negotiations committee on 11/9; met with 1096 on 10/26 for initial meetings – Federal audit for bridges is today – MDOT trunkline annual meeting on 11/12 – MDOT audit for state trunkline will be onsite here 11/18.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, November 17, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.
Yeas: Gromaski, Redmond & River

Respectfully Submitted by: Approved by:
Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

OCTOBER 20, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the October 6, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve the denial of the one year contact extension request from the Supervisors and Administrative Personnel Association and authorize the start of contract negotiations. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 9/25/10 through 10/8/10 in the amount of $112,225.31. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve bills in the amount of $262,046.65. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve permits 10-199 through 10-211. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager’s Report – Cash flow update – Preliminary budget projection from auditors discussed – MDOT meeting for State trunkline is scheduled for 11/12/10 – Wilder Road will be closed Euclid to State Park Drive at railroad tracks 10/25/10 for one week – Contact has been made with the State for Kinney Road bridge – Pavement markings are almost complete – Road crushing for next year’s chip and seal projects is complete – Bay County Pension meeting today; J. McCarthy to attend.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, November 3, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:30 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

OCTOBER 6, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent; Supervisors – Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 22, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – G. Brandt questioned a storm sewer issue; discussed

Commissioner Rivet moved to approve the 2011 Budget Meeting Schedule. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to receive a Cash Balance Report and MTF Report. Revenues are up 1.8% from 2009 as of 10/06/10. A decrease of closer to 1% is expected for the remainder of this year. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to receive the Township Invoice Status Report & Township Agreement Schedule. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to renew a Contract with SAMSA for computer support and maintenance. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 9/11/10 through 9/24/10 in the amount of $111,943.88. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve bills in the amount of $211,455.36 . Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve permits 10-181 through 10-199. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager’s Report – Credit card report – Fog seal complete on Shore Road – Mackinaw not fog sealed but painted, pavement markings applied – Sidewalk project complete – Wilder Road project status; meeting with railroad company on 10/7 – Refund from MDOT for Capital Equipment Advance – Blue Water meeting on 10/14 – Healthcare meeting at Diebold Insurance on 10/8 in West Branch – Summary of healthcare meeting on comparison of plans in state at Saginaw Bay Underwriters last week – Bay Arenac Drive will be complete this week – Crush & shape to start next week.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:35 a.m.
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to return to the Road Department regular session and then move into executive session at 10:30 a.m. per Section 8 (c) of the Open Meetings Act to discuss negotiation items for the upcoming collective bargaining agreements with the Supervisory and Administrative Personnel Association and Employees Local #1096. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to reconvene to regular session at 11:35 a.m. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, October 20, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 11:36 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

SEPTEMBER 22, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent; Supervisors – Ronald Campbell, Frankenlust; George Augustyniak, Fraser; David Schabel, Merritt; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Rivard, road commissioner candidate; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the September 8, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – D. Schabel asked about our status of Kinney Road Bridge – discussed.
G. Augustyniak – ITC damage status – discussed

Commissioner Gromaski moved to appoint James C. Lillo, P.E. C. Lillo, PE and Cory L. Wale, P.E. to the Bay Area Storm Water Authority as Trustee and Alternate Trustee. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve to extend the 2009 bid prices for pulverizing in 2010 to Pavement Recycling, Inc. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve the Sidewalk Indemnity Agreement with Bangor Township. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Lillo presented plans for several commercial drive accesses off Wheeler and Eight Mile Road in Williams Township for Tri-City Speedway. Commissioner Redmond moved to approve the accesses. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Lillo presented plans for a commercial access off Linwood Road, just west of M-13 in Fraser Township for Owen-Moore Insurance Agency. Commissioner Rivet moved to approve the access. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Commissioner Gromaski moved to approve the attendance of S. Gray to the M.A.P.E.R.S. conference for the Retirement System. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve the Commission hire four people at this time to fill vacant positions; two truck drivers for the west district, one truck driver for the north district and one laborer position for the building and grounds maintenance. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 8/28/10 through 9/10/10 in the amount of $115,891.88. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $460,903.99. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve permits 10-172 through 10-180. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager’s Report – Township agreement schedule – Cash flow projection – Kinney Road bridge status; need to wait for a 60 day MDNRE review to determine configuration – Fog seal is currently being done on Shore Road with better results – Seven Mile Road project is complete – Kiesel Road sidewalk is complete except for clean up – Bay Arenac Road project is progressing on schedule – Wilder Road project is progressing for outer lanes; inner lanes to be done next week; road will remain open – Commended Williams Township Supervisor P. Wasek for sending letter to residents notifying them of upcoming road project- Blue Water meeting on 10/14 in Lapeer – Status of union contracts discussed.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, October 6, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

SEPTEMBER 8, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dawn Hoder, Gibson; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 25, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – P. Wasek questioned fogging process; discussed

Commissioner Redmond moved to approve low bid meeting our specifications to replace the roof on building #6 to Universal Roofing for $12,610.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to write off and turn over to the collection agency uncollected accounts receivables for Marci Jo Jammer in the amount of $256.03/$261.18, Larry Moffett in the amount of $208.59/$223.64, Julian Olivarez in the amount of $288.13/$296.86 and Whitney Reinhardt in the amount of $423.05/$423.05. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 8/17/10 through 8/27/10 in the amount of $117,744.05. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve bills in the amount of $273,958.35. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve permits 10-164 through 10-171. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Engineer-Manager’s Report – Credit card report – Fog seal status – Midland chip & seal to be completed today – Seven Mile Road project to be completed today – Kiesel Road sidewalk project is in final restoration stage – Wilder Road patch & panel project is progressing on schedule – Bay Arenac Road project is scheduled to start 9/15.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 22, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:25 a.m.
Yeas: Gromaski, Redmond & Rivet
Respectfully Submitted by: Approved by:
Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

AUGUST 25, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the August 11, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – G. Augustyniak discussed ITC road damage.

Bids were received and opened for Roof Replacement on building #6. Commissioner Redmond moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve the 2010 Chip Seal Road Project #1. MDOT contract is for chip & seal on Hampton Road – Essexville City Limits to Knight, Knight Road – M-25 to Hampton Road and Hotchkiss Road – M-84 to South Euclid Avenue located in Hampton and Frankenlust Townships. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve the 2010 Chip Seal Road Project #2. MDOT contract is for chip & seal on Mackinaw Road – US-10 to Salzburg & Hotchkiss to 0.25 mi south, Bangor Road – Wilder Road to Wheeler Road and Two Mile Road – Salzburg Road to Fisher Road located in Monitor and Bangor Townships. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to release a bond held for T.E. Super for permit #08-165. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to release a bond held for Meylan Excavating, Inc. for permit #09-390. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to accept the Letter of Engagement for the Medicare Modernization Act from Gabriel, Roeder, Smith & Co. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve a Professional Services Agreement for Construction Engineering with Wade-Trim for Bay-Arenac Drive Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve the installation of sidewalks at the locations submitted for Shrestha Drive, Bangor Township contingent upon Bangor Township approving and signing an Indemnity Agreement. Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 7/31/10 through 8/13/10 in the amount of $123,095.65. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve bills in the amount of $342,331.69. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve permits 10-154 through 10-163. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager’s Report – Overtime Report – MTF & financial status – Kinney Road Bridge; getting estimate for this primary road bridge and putting it on the 2010 project schedule – Fog seal to be done on Mackinaw Road on 8/28; other locations to be done based on results – Seven Mile Road project is almost complete – Safe Routes to School project on Kiesel Road should be done close to the start of school – Wilder Road project near Independence bridge to begin in early September – Medicare Part D refund discussed and agreed to put into the BCBS investment account at Bay County.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 8, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:
Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

AUGUST 11, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, and Thomas Paige, Assistant Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 28, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – G. Brandt questioned letter sent regarding budget meetings; it was agreed to schedule Road Committee Meetings to discuss these issues.
D. Bragiel mentioned change in ACT 51 Transfer Law.
S. Stalsberg mentioned need to help residents understand funding of road projects.
M. McNally commended the Road Commission for the current good status of communications with the townships and public.

Commissioner Gromaski moved to approve the installation of a 4-Way Stop at Eleven Mile and Cody-Estey in accordance with the MMUTD. Full Board to sign the Traffic Control Order #11-05-1. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve bid for Components for Tandem Axle Truck to Shults Equipment, which was the low bid of $85,594.00; this amount and the truck purchase is $48,325 under the budget estimate. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to advertise for an August 25, 2010 bid opening to repair the roof on building #6. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #4-2010-02, with Fraser Township on various roads. Project is estimated at $192,140.00. Building Better Local Roads Funds $20,000.00. Township Share is $172,140.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve Agreement #5-2010-03, with Garfield Township to place aggregate on various roads. Project is estimated at $4,000.00. Township Share is $4,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Commissioner Redmond moved to approve the reclassification of bank accounts at PNC Bank to allow a reduction in bank fees. The Chairman is authorized to sign the approval. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve the 2010 Bay-Arenac Road Improvement Project. MDOT contract is for improvements to Bay-Arenac Drive between Two Mile and Monitor Road. The Chairman and Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve a Construction Engineering Contract with Wade Trim, Inc. for the Bay-Arenac Drive, Two Mile to Monitor Road Project. A Professional Services Agreement will be drafted for the project. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 7/17/10 through 7/30/10 in the amount of $121,960.34. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $316,135.29. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve permits 10-136 through 10-153. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Engineer-Manager’s Report – Credit card report – Schedule of Township Agreement and Local Heavy Maintenance discussed – Overtime report – Status of Chip & Seal projects – Seven Mile Road progress – Kiesel Road Sidewalk Project – Wilder Road Project – M-13 Bridge Project (MDOT) is completed.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, August 25, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:
Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

JULY 28, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Paul Colbeck and Thomas Paige; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the July 14, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – NONE

Bids were received and opened for Hydraulic Components for Tandem Axle Truck. Commissioner Redmond moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Jackie McCarthy discussed the Bay County Employees’ Retirement System Funding Rates. Recommendation is to consider contributing 3% additional to the ERS beginning in August to lessen the amount of shortage due by the end of 2010. Commissioner Gromaski moved to approve. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to advertise for a August 19, 2010 bid opening to sell BCRC 2003 Dodge Durango. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to release a bond held for Perrou Contracting for permit #08-195. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve Agreement #11-2010-01, with Mt. Forest Township to place aggregate on various roads. Project is estimated at $40,000.00. Building Better Local Roads Funds $20,000.00. Township Share is $20,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve payroll for the period of 7/3/10 through 7/16/10 in the amount of $119,922.38. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve bills in the amount of $226,602.55. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve permits 10-130 through 10-135. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Engineer-Manager’s Report – Newspaper article regarding turning roads to gravel discussed – Overtime report – Insurance board openings – Chip & seal questions from residents discussed – Pavement markings discussed – Fog seal on primary roads discussed for Shore Road and Mackinaw Road – Bay-Arenac bid letting is 8/6 – Seven Mile; 7/30 to be milled then crush & shape – Kiesel Road sidewalk project – Knickerbocker Road was closed due to culvert failure and was repaired – Budget projection status – Negotiation status and meeting to be scheduled with actuary – Status of chip & seal projects.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, August 11, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:
Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

JULY 14, 2010

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Thomas Paige, Asst. Director; Paul Colbeck, Water Superintendent; Jim Marter, Accounting Manager; and Ed Carstens, WWTP Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Mel McNally, Kawkawlin Township Trustee; Jim Herber, Garfield Township Board; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the June 30, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

PUBLIC INPUT – P. Wasek asked about budget planning

Commissioner Rivet moved to receive a Cash Balance Report and MTF Report. Revenues are up 0.3% from 2009 as of 7/09/10. A decrease of closer to 1% is expected for the remainder of this year. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to receive a Thank You from Bob Rau/Tim Banaszak from the Kawkawlin River Watershed Property Owners Association for picking up the debris from the 16th Annual River Clean-Up Day. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve a Professional Services Agreement for Survey & Design Engineering with Wade-Trim for Beaver Road Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve a Professional Services Agreement for Survey & Design Engineering with Wade-Trim for North Union Road Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve a Professional Services Agreement for Survey & Design Engineering with Wade-Trim for Salzburg Road Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to release a bond held for CRS/Shaw Contracting for permit #09-239. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

G. Augustyniak asked about ITC road work and the need for a bond; discussed.

Commissioner Redmond moved to approve payroll for the period of 6/19/10 through 7/2/10 in the amount of $117,346.92. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve bills in the amount of $194,926.56. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve permits 10-124 through 10-129. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Engineer-Manager’s Report – Credit card report – Cash flow projection – Seven Mile Road Project status discussed – Kiesel Road sidewalk Project discussed – Bay Arenac Road is on track for August – Chip & seal projects – CRASIF Board openings – Bridge inspections should be complete by next week by Wade-Trim.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, July 28, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:30 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board