The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond & Edward Rivet
Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors – Terry Watson, Bangor; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the March 10, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

PUBLIC INPUT – NONE

Mr. Lillo requested Board to sign the contract with Wade-Trim for Construction Engineering associated with the Wilder Road Concrete Repair Project. Commissioner Redmond moved to approve. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Mr. Lillo presented a Certificate of Appreciation for Jim Allen’s retirement. Board is approved to sign. These will be presented to all future retirees.

Bids were received and opened for the Annual Materials. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

Commissioner Redmond moved to approve MDOT Contract for the 2010 Hotchkiss Chip Seal Road Project in Frankenlust, Monitor and Williams Townships. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Commissioner Redmond moved to approve MDOT Contract for the 2010 Seven Mile Road Project in Monitor Township. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond
Mr. Lillo presented a letter from Union Local #1096 requesting 10 hour days from May 3, 2010 through September 2, 2010. Commissioner Rivet moved to approve. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 2/27/10 through 3/12/10 in the amount of $119,913.42. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Commissioner Rivet moved to approve bills in the amount of $279,902.68. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet

Commissioner Redmond moved to approve permits 10-027 through 10-031. Motion was adopted on a roll call vote:
Yeas: Rivet & Redmond

Engineer-Manager’s Report – Overtime report – Mailbox reimbursement cost comparison discussed – Cash flow projection discussed – Safe routes to school, Kiesel and Two Mile, Bangor Township to start in June – Wilder Road railroad tracks to be removed and replaced this year, detour will be necessary – M-84 bridge over I-75 was removed – Weight restrictions expected to be lifted next week – Beaver Road project progress discussed.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, April 7, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.
Yeas: Rivet & Redmond
Respectfully Submitted by: Approved by:
Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors – Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 24, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve a Professional Services Agreement with Wade-Trim, Inc. for the Biennial Bridge Inspection. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve MDOT Contract for the 2010 Wilder Road Improvement Project in Bangor and Monitor Townships. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to approve a contract from Wade-Trim, Inc. for construction engineering on the Wilder Road Concrete Repair Project. A PSA will be prepared. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

RESOLUTION – LOCAL BRIDGE PROGRAM APPLICATION

Commissioner Gromaski offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the application for Local Bridge Program funding for Erickson Road Bridge over the North Branch of Kawkawlin River in Bay County; and,

WHEREAS, The Board has ascertained that said structure is in critical need of replacement, and is deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the replacement of the structure for the fiscal year 2013 funding cycle. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of this project.

Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

RESOLUTION – LOCAL BRIDGE PROGRAM PRIORITY LIST

Commissioner Redmond offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for Local Bridge funding of structures (bridges) in Bay County; and,

WHEREAS, The Board has ascertained that said structures are in critical need of replacement, and are deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the replacement of the structures included in the following priority list. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of these projects.

1. Erickson Road over the North Branch of Kawkawlin River
2. Mackinaw Road over the Johnson Drain

Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to authorize BCRC to participate at 67% for annual maintenance costs associated with traffic signals at Mackinaw Road and the US-10 EB and WB exit ramps. The Chairman is authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to advertise for an April 7, 2010 bid opening at 9:30 a.m. for a Tandem Axle Truck Chassis and Cab. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to receive a letter from J. Allen announcing his retirement effective March 26th. The board wishes to recognize his service and requested a letter of appreciation for him and future retirees. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve the 2009 changes to the Act 51 Certification with the Chairman authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 2/13/10 through 2/26/10 in the amount of $122,800.03. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $147,522.06. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve permits 10-022 through 10-026. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager’s Report – Overtime report; $72,000 under budget for MDOT from 2009 and $120,000 overall – Proposed sidewalk agreement prepared by attorney for any township sidewalk project and discussed – Credit card report – Midland Road School sign with beacon requested – Meeting with Kevin Elliott from Diebold Insurance and DWS; Agreed to set up meetings with active employees and retirees to discuss cost containment – M-84 will be closed today and for the next three months – Weight restrictions are on the county roads – Safe Routes to School Project in Bangor Township will be moved to start when the school year ends.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, March 24, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9: 45a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the February 10, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Redmond, River & Gromaski
PUBLIC INPUT – M. McNally commented on Kawkawlin Township Board Meeting and Beaver Road project.

M. Niederquell discussed current petition to increase transportation funding.
Commissioner Redmond moved to approve a proposal from Wade-Trim, Inc. for the Biennial Bridge Inspections to be performed in 2010. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Gromaski moved to approve the 2010 Building Better Local Roads Program. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Quotes were received for a new tilt bed trailer to transport our router saws. Commissioner Rivet moved to award to Tiger Line Trailers, the low bidder for $7,295.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet
Commissioner Redmond moved to approve payroll for the period of 1/30/10 through 2/12/10 in the amount of $136,471.28. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $303,367.82. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve permits 10-020 through 10-021. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Engineer-Manager’s Report – Frost laws on March 3rd for Bay County – M-84 & I-75 bridge will close 3/9/10 for three months – Kevin Elliott will present BCBS changes in premiums 3/5/10 for the plan year ending 1/31/10 – Overtime report; close to $100,000 less than last year – Cash flow projection for 2010 discussed – Monitoring Jobs for Main Street possible bill – Safety grants in process as well as high risk and rural roads – Critical bridge application to be submitted for Erickson Road between Flajole and County Line

There being no further business before the Board, Commissioner Redmond moved to adjourn the meeting until Wednesday, March 10, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:30 a.m.
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Thomas Paige; Supervisors – George Augustyniak, Fraser; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 27, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT – Discussed snow storm. M. McNally discussed pending lawsuit in northern county.

Commissioner Gromaski moved to approve a Traffic Signal Maintenance Agreement with J. Ranck Electric, Inc. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve and sign title sheet for the Hotchkiss Road Improvement Project, Seven Mile to Carter in Frankenlust and Monitor Township. The full board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Rivet moved to approve and sign title sheet for the Seven Mile Road Improvement Project, Salzburg to Hotchkiss in Monitor Township. The full board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 1/16/10 through 1/29/10 in the amount of $124,374.13. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $138,746.10. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve permits 10-017 through 10-019. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Engineer-Manager’s Report – Building Better Local Roads meeting today after DWS meeting – State Park access problem; conferring with attorney – Seismic permits were discussed – M-84 project open house with MDOT today; dates will now be March – May with complete shut-down of road – Possible “Jobs for Main Street” legislation discussed – Discussed possible changes to Bay County Retirement Board – Garfield Road airport traffic news article discussed.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, February 24, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.
Yeas: Redmond, Rivet & Gromaski
Respectfully Submitted by: Approved by:
Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

JANUARY 27, 2010 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert and Jim Marter; Supervisors – George Augustyniak, Fraser; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Redmond moved to approve the minutes of the January 13, 2010 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

PUBLIC INPUT – NONE

Commissioner Gromaski moved to approve the installation of Pine Road Sidewalks (south of M-25/Center Avenue), Hampton Township (contingent upon BCRC Indemnity Agreement approval by Hampton Township). Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Rivet moved to approve to extend the 2009 bid prices for completion of Permanent Pavement Markings in 2010 to P.K. Contracting, Inc (formerly Clark Highway Services). Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Redmond moved to approve a request from the St. Patrick’s Day Parade Association to set up and remove barricades on March 21st. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Mr. Lillo presented a letter from Liquid Calcium Chloride Sales, Inc. requesting to extend their 2009 Chloride pricing, terms and conditions for an additional year. Commissioner Gromaski moved to approve the request. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mrs. McCarthy discussed receiving an engagement letter needing a signature from Stewart, Beauvais & Whipple to perform the audit for the year ending December 31, 2009. Chairman is authorized to sign for the Board. Commissioner Rivet moved to approve. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski
Commissioner Redmond moved to approve payroll for the period of 1/02/10 through 1/15/10 in the amount of $129,108.81. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve bills in the amount of $219,592.53. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve permits 10-008 through 10-016. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Engineer-Manager’s Report – Kinney Road Bridge update – Building Better Local Roads draft discussed – Gas tax increase bills to be considered by State House and letter being sent requesting support – 2/10 Frankenlust Township Hall (2-4 & 5-7) open house by MDOT regarding M-84 project – Jobs for Main Street program; short deadlines may not benefit us – Overtime reports – Wade-Trim invoice for Wilder Road concrete repairs came in under budget – Interest increase in BCBS saving due to switch to Bay County. BCBS refund of $83,000 received and rates to be reviewed at the end of February – Blue Water Meeting at Doubletree at 10:00 a.m. on 1/28.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, February 10, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m. 
Yeas: Gromaski, Redmond & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Gerald Redmond.

Roll Call: Gerald Redmond, Richard Gromaski, & Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Ken Miller, Director, Bill Schubert, Thomas Paige and John Szelogowski; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Jim Herber, Garfield Trustee; Terry Spegel, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Nominations were held for Chairman. Commissioner Gromaski moved to appoint Redmond as Chairman of the Board for 2010. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
Abstain: Redmond

Nominations were held for Vice-Chairman. Commissioner Redmond moved to appoint Gromaski as Vice-Chairman of the Board for 2010. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet
Abstain: Gromaski

Commissioner Redmond moved to approve the minutes of the December 30, 2009 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

PUBLIC INPUT – T. Spiegel thanked BCRC for good job with limited funds. P. Wasek thanked BCRC for timely snow removal.

Commissioner Redmond moved to appoint Commissioner Gromaski as the representative to the Bay County Retirement System for 2010. Motion was adopted on a roll call vote:
Yeas: Redmond & Rivet
Abstain: Gromaski

Commissioner Rivet moved to advertise for a March 24, 2010 bid opening for the Annual Materials to be awarded on April 7, 2010. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Rivet moved to receive an MTF History Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Gromaski moved to receive a Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Mr. Lillo discussed the 2010 Building Better Local Roads Program. Commissioner Rivet moved to receive a draft document for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Commissioner Redmond moved to approve payroll for the period of 12/19/09 through 1/01/10 in the amount of $158,866.30. Motion was adopted on a roll call vote:
Yeas: Redmond, Rivet & Gromaski

Commissioner Redmond moved to approve bills in the amount of $92,873.59. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Redmond

Commissioner Gromaski moved to approve permits 10-001 through 10-007. Motion was adopted on a roll call vote:
Yeas: Gromaski, Redmond & Rivet

Engineer-Manager’s Report – Discussed Kinney bridge status in Merritt Township – Roads Committee today – MDOT forum on 3/19 at 9:00 a.m. – Credit card report; engineering items purchased – Overtime report – Township invoice status – Fund balance information and cash flow projection – Meeting notice for Bay County Ways and Means Committee regarding possible addition of Bay County Treasurer as a voting member. 

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 27, 2010 at 9:00 a.m. Motion was adopted on a roll call vote at 9: 32 a.m. 
Yeas: Redmond, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Gerald M. Redmond
Clerk of the Board Chairman of the Board