FRIDAY, DECEMBER 27, 2013 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet
Excused: Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; James Dubay, Garfield; Tom Foret, Hampton; David Schabel, Merritt; George Augustyniak, Fraser Township Trustee; Mike Niederquell, Spicer Group; and Danean Wright, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the December 11, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
PUBLIC INPUT – Hampton, Monitor & Merritt townships commended the foreman on the good job they are doing on the snow removal.
Commissioner Rivet motioned to approve PSA for Old Kawkawlin Road Improvements for $99,971.22 and Patterson Road Improvements for $61,326.47. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Commissioner Gromaski moved to open the Public Hearing to review the 2014 Budget. Motion was adopted on a roll call vote at 9:16 a.m.:
Yeas: Rivet & Gromaski
The 2013 Budget was reviewed by D. Wright and J. Lillo.
Commissioner Rivard moved to approve the 2013 Final Budget and Adjustments as presented:
|
ACCOUNT DESCRIPTION |
CURRENT |
BUDGET |
FINAL |
|
|
BUDGET |
AMENDMENTS |
BUDGET |
|
REVENUES: |
|
|
|
|
MTF |
$7,564,539 |
$12,197 |
$7,576,736 |
|
|
|
|
|
|
STATE – OTHER |
3,337,114 |
(1,038,109) |
2,299,005 |
|
FEDERAL AID |
935,309 |
(648,000) |
287,309 |
|
STATE TRUNKLINE MAINTENANCE |
1,556,047 |
174,531 |
1,730,578 |
|
LOCAL SOURCES |
1,895,000 |
(43,459) |
1,851,541 |
|
INTEREST EARNED |
30,990 |
5,505 |
36,495 |
|
GAIN/LOSS ON EQUIPMENT DISPOSAL |
25,000 |
0 |
25,000 |
|
PERMIT FEES |
43,958 |
3,446 |
47,404 |
|
MISCELLANEOUS REVENUE |
671,661 |
(517,905) |
81,352 |
|
|
|
|
|
|
TOTAL REVENUES |
$15,990,660 |
$ (2,055,240) |
$13,935,420 |
|
|
|
|
|
|
EXPENDITURES: |
|
|
|
|
CONSTRUCTION |
$5,742,652 |
($4,291,937) |
$1,450,715 |
|
HEAVY MAINTENANCE |
2,102,560 |
(835,294) |
1,267,266 |
|
STRUCTURES & BRIDGES |
163,015 |
(142,094) |
20,921 |
|
ROUTINE MAINTENANCE |
3,404,138 |
2,423,317 |
5,827,455 |
|
TRAFFIC SERVICES |
474,721 |
(4,478) |
470,243 |
|
SNOW & ICE CONTROL |
1,349,240 |
(330,763) |
1,018,477 |
|
STATE TRUNKLINE MAINTENANCE |
1,556,047 |
174,531 |
1,730,578 |
|
EQUIPMENT EXPENSE – NET |
689,012 |
(27,993) |
661,019 |
|
CAPITAL OUTLAY – NET ROAD |
(280,728) |
86,525 |
(194,203) |
|
ADMINISTRATIVE |
855,136 |
253,109 |
1,108,245 |
|
INTEREST/ACCOUNTS REC INVOICES |
300,000 |
100,000 |
400,000 |
|
OTHER |
|
|
|
|
|
|
|
|
|
TOTAL EXPENDITURES |
$13,355,793 |
$ (2,595,077) |
$13,760,716 |
|
NET INCREASE (-DECREASE) |
$ (365,133) |
$ 539,837 |
$ 174,704 |
|
BEGINNING FUND BALANCE |
4,079,734 |
|
4,079,734 |
|
ENDING FUND BALANCE |
$ 3,714,601 |
$539,837 |
$4,254,438 |
Motion was adopted on a roll call vote: Yeas: Gromaski & Rivet
BAY COUNTY ROAD COMMISSION
GENERAL OPERATING FUND
2014 BUDGET
|
ACCOUNT DESCRIPTION |
ACTUAL |
ESTIMATED |
RECOMMENDED |
|
|
PRIOR YEAR |
CURRENT YEAR |
BUDGET |
|
REVENUES: |
12/31/12 |
12/31/13 |
2014 |
|
FEDERAL SOURCES – STP |
0 |
287,309 |
1,026,076 |
|
MTF – ENGINEERING |
10,000 |
10,000 |
10,000 |
|
– PRIMARY |
4,563,800 |
4,556,343 |
4,574,788 |
|
– LOCAL |
1,778,862 |
1,803,735 |
1,772,438 |
|
– PRIMARY URBAN |
947,583 |
974,149 |
957,820 |
|
– LOCAL URBAN |
226,709 |
232,418 |
228,418 |
|
STATE OTHER – CATEGORY D |
0 |
761,491 |
0 |
|
– BCATS |
420,800 |
1,537,514 |
836,800 |
|
– TEDF |
0 |
0 |
730,000 |
|
LOCAL SOURCES – Township, Villages, Cities |
1,995,000 |
1,651,541 |
1,550,000 |
|
– Township Handled Projects |
300,000 |
200,0000 |
200,000 |
|
STATE TRUNKLINE MAINTENANCE |
1,598,425 |
1,456,924 |
1,551,684 |
|
STATE NON-MAINTENANCE |
3,854 |
273,654 |
20,000 |
|
STATE AUDIT ADJUSTMENT |
155,606 |
0 |
0 |
|
INTEREST EARNED |
30,975 |
36,495 |
35,000 |
|
GAIN/LOSS ON EQUIPMENT DISPOSAL |
17,199 |
25,000 |
20,000 |
|
MISCELLANEOUS REVENUE: |
|
|
|
|
SALVAGE SALES – ROAD |
8,238 |
9,152 |
8,999 |
|
PROPERTY RENTALS/ROYALTY REVENUE |
90,001 |
72,000 |
73,000 |
|
PERMIT FEES |
43,096 |
47,404 |
45,000 |
|
REFUNDS AND REBATES |
20,000 |
200 |
1,800 |
|
TOTAL REVENUES |
12,208,148 |
13,935,420 |
13,641,823 |
|
|
|
|
|
|
|
|
|
|
|
EXPENDITURES: |
|
|
|
|
CONSTRUCTION – PRIMARY |
705,458 |
1,450,715 |
0 |
|
– LOCAL |
0 |
0 |
386,053 |
|
HEAVY MAINTENANCE – PRIMARY |
1,233,451 |
242,571 |
3,169,166 |
|
– LOCAL |
1,080,965 |
1,024,695 |
1,463,693 |
|
STRUCTURES & BRIDGES – PRIMARY |
247,399 |
14,276 |
828,324 |
|
– LOCAL |
24,702 |
6,645 |
15,421 |
|
ROUTINE MAINTENANCE – PRIMARY |
1,457,645 |
2,352,616 |
1,148,500 |
|
– LOCAL |
2,820,214 |
3,474,839 |
2,501,500 |
|
TRAFFIC SERVICES – PRIMARY |
338,824 |
318,624 |
339,600 |
|
– LOCAL |
93,376 |
151,619 |
131,083 |
|
SNOW & ICE CONTROL – PRIMARY |
738,535 |
734,137 |
849,500 |
|
– LOCAL |
307,974 |
284,340 |
389,436 |
|
STATE TRUNKLINE MAINTENANCE – ROAD |
1,598,425 |
1,456,924 |
1,551,684 |
|
STATE NON-MAINTENANCE |
1,854 |
273,654 |
20,500 |
|
EQUIPMENT EXPENSE – NET: |
|
|
|
|
DIRECT |
1,400,560 |
1,373,978 |
1,426,172 |
|
INDIRECT |
914,212 |
920,866 |
929,666 |
|
OPERATING |
424,103 |
470,066 |
434,343 |
|
LESS:EQUIPMENT RENTAL |
2,110,090 |
2,103,891 |
2,129,137 |
|
NET-ROAD |
628,785 |
661,019 |
661,044 |
|
ADMINISTRATIVE NET: |
|
|
|
|
ADMINISTRATIVE |
1,068,892 |
1,257,147 |
1,033,375 |
|
LESS: HANDLING |
50,000 |
25,000 |
25,000 |
|
LESS: OVERHEAD STATE |
197,090 |
121,902 |
121,561 |
|
LESS: DISCOUNTS |
1,802 |
2,000 |
2,000 |
|
INTEREST/ACCT REC INVOICES |
400,000 |
400,000 |
300,000 |
|
TOTAL EXPENDITURES |
12,283,971 |
13,760,716 |
14,317,168 |
|
NET INCREASE (-DECREASE) |
(75,825) |
174,704 |
(675,345) |
|
BEGINNING FUND BALANCE |
4,155,557 |
4,079,732 |
4,254,436 |
|
ENDING FUND BALANCE |
4,079,732 |
4,254,436 |
3,579,091 |
Commissioner Rivet moved to approve the 2014 budget. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Commissioner Gromaski moved to close the Public Hearing. Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas: Rivet & Gromaski
Commissioner Gromaski moved to approve payroll for the period of 11/30/13 through 12/13/13 in the amount of $119,443.26. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
Commissioner Rivet moved to approve bills in the amount of $392,105.63. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Commissioner Gromaski moved to approve permits 13-284 through 13-292. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski
Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet
Engineer-Manager’s Report – Update on QSCEND on how it is working; let the townships know it’s available for use.
PUBLIC INPUT – G. Augustyniak asked about $15,000 for bridge projects.
There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 8, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 10:01 a.m.:
Yeas: Gromaski & Rivet
Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board