WEDNESDAY, MAY 28, 2014 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Ron Robbins, Beaver; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Wade-Trim; and Danean Wright, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the May 14, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
PUBLIC INPUT – NONE
Commissioner Gromaski moved to approve to hire Jill McKeon as the new Assistant Finance Director for the Bay County Road Commission. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve the SAPA Letter of Agreement to remove the 90 day wait period for Jill McKeon to receive healthcare benefits, remove the “No Pay” clause for holidays that fall within the 180 day probationary period for Jill and compensate those new hires (2) that did not receive holiday pay during their probationary period and were hired under the current contract. The Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve payroll for the period of 5/3/14 through 5/16/14 in the amount of $111,628.98. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve bills in the amount of $268,871.74. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve permits 14-090 through 14-099. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivard
Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote: Yeas: Rivard, Gromaski & Rivet
Engineer-Manager’s Report – Everything going well with North Union – June 6th letting for Salzburg and 11 Mile Road – In the process of doing traffic counts – Chip/seal starts last week of June – Contract for paving almost done. Tom stated seal blend will be ready 3rd week of June, we will start mowing at the end of week.
Commissioner Gromaski moved to receive Engineer Report. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski
Commissioner Gromaski moved to approve Agreement #7-2014-01, with Hampton Township for various repairs. Project is estimated at $120,000. Building Better Local Roads is $20,000. Discretionary Funds is $11,500. BCRC share is $35,400. Total Township Cost is $53,100. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve Agreement #14-2014-01, with Williams Township for seal blend. Project is estimated at $13,950.00. Township Cost is $13,950. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Gromaski, Rivet & Rivard
PUBLIC INPUT – G. Augustyniak questioned chip & seal.
G. Brandt talked about mowing and why Midland County mows back farther.
P. Wasek questioned 8 Mile Road and when it will be fixed.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, June 11, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.:
Yeas: Gromaski, Rivet & Rivard
Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 21, 2014 ROAD SPECIAL MEETING
The special meeting of the Bay County Road Commission, Road Department, was called to order at 4:12 p.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager.
PUBLIC INPUT – No one present in the audience.
Discussion included an immediate action plan to repair the Local roads that failed as a result of the severe 2013 – 2014 winter. Commissioner Gromaski moved to approve staff taking the steps necessary to have the affected Local roads repaired as soon as possible by BCRC crews. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
PUBLIC INPUT – No one present in the audience.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 28, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 4:27 p.m.:
Yeas: Gromaski, Rivard & Rivet
Respectfully Submitted by: Approved by:
James C. Lillo, PE Richard S. Gromaski
Acting Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 14, 2014 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:14 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Supervisors – Terry Watson, Bangor; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Donna Leitermann, Bangor Township Clerk; Mel McNally, Kawkawlin Township Trustee; and Lisa VanDusen, Assistant Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the April 30, 2014 & May 7, 2014 meetings. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
PUBLIC INPUT – NONE
Commissioner Rivet moved to approve to sign the BCRC Professional Services Agreement with Great Lakes Engineering for Biennial Bridge Inspection. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivard moved to approve MDOT Contract for 2014 Salzburg and Eleven Mile Road Reconstruction Project in Williams Township. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivet moved to approve MDOT Contract for Wheeler Road & Mackinaw Road Bridge Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve and sign a Letter of Agreement with Local #1096 to allow the Dispatch position to remain vacant until negotiation of next contract and to issue a seven-day posting for an Alternate Operator. Full Board to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve request for Steve Gray to attend MAPERS Spring 2014 conference. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to file for an Engineering Reimbursement for $10,000 from M.D.O.T. The Board and the Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve Rost Cleaning Service as our vendor for office cleaning for 2 days a week for the years 2014/2015. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve Preliminary Plat for Holly Springs, Phase I Residential Subdivision in Monitor Township with exception it must coincide with Monitor’s cul-de-sac requirements. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve payroll for the period of 4/19/14 through 5/2/14 in the amount of $115,341.37. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Rivet moved to approve bills in the amount of $167,640.66. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve permits 14-077 through 14-082. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Engineer-Manager’s Report – MTF Report – Cash Balance Report – North Union; Two Mile to Euclid Avenue, construction has begun. One-way traffic, closed to thru traffic. Open to commercial, residents and emergency – Salzburg & Eleven Mile June letting, Mid-July construction start – Bridge rehabilitations for 2014, Mackinaw just north of North Union, Wheeler just west of Four Mile/I75 overpass to be in MDOT June letting, Mid-July construction start – Bridge applications were submitted on May 1st – Countywide Paving getting ready to go out for bid – PASER Ratings for Local Roads, reimbursement from Asset Management for $11.65/ local road mile rated was approved – Discussed recently passed $400 million transportation bill passed by the State House, urging everyone to tell legislators this money must go through the Act 51 formula – Midland County Chip Seal Program, 40 mile anticipated this year.
Commissioner Gromaski moved to approve office summer hours to be set to 7:00 a.m. to 3:00 p.m. from Memorial Day through Labor Day. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivet moved to approve Bay County Road Commission crews to load, haul or otherwise clean-up collected debris after the Kawkawlin River Association’s Annual Clean-up Day. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve to sign MATS Resolution for Planning Dollars toward required Local Match. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivard moved to approve BBLR Policy with changes noted. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
PUBLIC INPUT – D. Bragiel commended Tom and Cory for taking him to look at the roads.G. Augustyniak questioned if bids were for blacktop and when will be complete; yes, AugustP. Wasek questioned asphalt in Williams Township.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 28, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 10:09 a.m.:
Yeas: Gromaski, Rivard & Rivet
Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 7, 2014 ROAD SPECIAL MEETING
The special meeting of the Bay County Road Commission, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Tom Kramer, General Superintendent; Scott Hoskins, Stewart, Beauvais & Whipple; and Danean Wright, Clerk of the Board.
PUBLIC INPUT – NONE
The 2013 Audit Report was presented by Mr. Scott Hoskins, CPA, of Stewart, Beauvais & Whipple. Commissioner Gromaski moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
PUBLIC INPUT – NONE
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 14, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Gromaski, Rivet & Rivard
Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 30, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 16, 2014 meeting with one change being made. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – NONE

Commissioner Gromaski moved to approve to sign change order for Spence Brothers. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve to adopt Local Road Policy. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Bids were opened for Office Cleaning. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve Foster Oil as our vendor for fuel for the above ground tanks at all three garages for the year of 2014/2015. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 4/6/14 through 4/18/14 in the amount of $119,988.18. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $146,795.68. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve permits 14-058 through 14-071. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & River

Engineer-Manager’s Report – May 9th Johnson Drain open – Started work on North Union; road is closed – Salzburg and Eleven Mile June letting, mid-July start – Cory and Jim working on Bridge Application, due 5/1 – Mailbox Vouchers $8,000; look at policy.

PUBLIC INPUT – M. Galus commended Jim for presentation on BBLR.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 14, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 16, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Supervisors – Ronald Robbins, Beaver; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Rachel Phillips, Wade-Trim, Inc.; Rich Putt; and Lisa VanDusen, Assistant Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivard moved to approve the minutes of the April 2, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT – D. Bragiel mentioned a hole on Beaver Road between 4 Mile and Mackinaw.

Commissioner Rivet moved to approve PSA to Wade-Trim for Construction Survey and Staking Contract. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve vacation carryover request for John Pflueger. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to receive thank you from St. Patrick’s Day Parade Association and recognized sign shop staff for their assistance in setting up and taking down traffic control signage for the recent 2014 St. Patrick’s Day Parade. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve to receive bids for above ground fuel tanks. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

RESOLUTION – LOCAL BRIDGE PROGRAM PRIORITY LIST
Commissioner Gromaski offered the following resolution and moved for its adoption:
WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for Local Bridge funding of structures (bridges) in Bay County; and,
WHEREAS, The Board has ascertained that said structures are in critical need of replacement, and are deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the improvements listed below for the structures included in the following priority list. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of these projects, fiscal year 2017.

1. Fraser Street over Kawkawlin River (Bridge #09200016000B020, #678) – Replace
2. Hunter Road over the Pinconning River (Bridge #09312A00029B010, #742) – Replace
3. Mackinaw Road over the Johnson Drain (Bridge #092000400003060,
#707) – Replace
4. Eleven Mile Road over the Waldo Drain (Bridge #09302H00010B010, #715) – Replace
5. Erickson Road over the North Branch of Kawkawlin River (Bridge #09200024000B010, #688) – Replace

Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 3/22/14 through 4/11/14 in the amount of $118,487.39. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $573,090.06. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve permits 14-039 through 14-055. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski &

Engineer-Manager’s Report – Overtime Report – M-13 Bridge over Johnson Creek open – North Union has no start date yet; Consumers is out there working – June letting for Salzburg and 11 Mile – Roads Committee; BBLR draft will be sent out prior to the meeting on April 29th at 9:00 a.m. – Public Meeting for North Union Project had at least 150 people in attendance on 4/10 – T. Kramer met with MDOT, Saginaw and Midland County at Dow Corning discussing local road services and snow removal.

PUBLIC INPUT – G. Augustyniak questioned Local Bridge Program applications and questioned when M-13 will be shut down again.
P. Wasek questioned when daily traffic counts will be available.
G. Brandt questioned if anything would be done to Old Beaver Road.

Commissioner Rivet moved to approve bid and send PSA for execution to Great Lakes Engineering out of Lansing for bridge inspections, this is a budget item. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 30, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:58 a.m.:
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 2, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.
Roll Call: Edward Rivet & Michael Rivard
Excused: Richard Gromaski
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Rachel Phillips, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the March 19, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

PUBLIC INPUT – P. Wasek questioned the Turning Back to Gravel Policy.
P. Wasek questioned the Salzburg drain pipe that is filled with concrete.
M. Galus asked a question regarding status of bids for paving in Linwood.
D. Schabel commended Tom/BCRC for removing ice from drain pipe.

Commissioner Rivet moved to approve signing BCRC PSA for SSI “As-Needed” Contract for BCRC Construction Projects in 2014. Chairman and Clerk authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve and forward BCRC PSA to Wade-Trim for signature for Construction Survey and Staking Contract for the 2014 North Union Rehabilitation Project. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve Stone Island Road, Temporary No Parking request and sign Temporary Traffic Control Order. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve use of BCRC roadways and event directional signing within the road right-of-way for the Eye Bike Ride Event on June 21st, 2014. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve to place ad and receive bids for cleaning service for main office. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve payroll for the period of 3/8/14 through 3/21/14 in the amount of $106,609.07. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $150,546.92. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve permits 14-032 through 14-038. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Engineer-Manager’s Report – M-13 Bridge detour from April 7th through 14th – North Union Public Informational meeting on April 10th at 6:30 p.m. at Bangor Township Hall – June letting, mid-July start on Salzburg and 11 Mile Road Projects – Presentation on March 20th at Rotary Club went well.

Commissioner Rivet moved to approve contract with Ron Wohlford on an as needed basis. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 16, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.:
Yeas: Rivet & Rivard

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

call for projects; Russell Street/Old Kawkawlin for replacement – Roads Committee schedule date to meet; BBLR, Poor Road Policy, Handout to Supervisors, rest to be mailed

– Local Roads Matter, grass roots initiative to get more funding for roads.

PUBLIC INPUT – D. Bragiel requested weight restriction signs on Beaver Road; digital copy of pamphlet.

G. Augustyniak questioned paving and who will be quoting on them. Also questioned when BCRC will know how they can spend the $488,000 received for overages for winter maintenance.

P. Wasek discussed 11 Mile Road and keeping Dow Corning in the loop on this, mentioned Bay Futures for another resource to help receive funding for roads and improvements.

Status of Garfield Road at Hotchkiss Safety Grant was discussed.

G. Brandt discussed Wilcox Drain – $160,000 BCRC portion.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 2, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 10:01 a.m.:

WEDNESDAY, MARCH 5, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski & Michael Rivard
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Supervisors – Ronald Robbins, Beaver; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; George Augustyniak, Fraser Township Trustee; Erich Smith, Wade-Trim, Inc.; Mike Niederquell, Spicer Group; Mel McNally, Kawkawlin Township Trustee; and Lisa VanDusen, Assistant Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the February 19, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

PUBLIC INPUT – S. Stalsberg thanked BCRC for setting road ratings and also requested ratings on primary roads.

R. Robbins questioned when Garfield Road is going to be looked at; depends on funds.

G. Brandt questioned cold patch not working; will be addressed.
Commissioner Rivard moved to receive and open 2014 Annual Material Bids and refer awards until the March 19, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to award Vegetation Control Bid for guardrail to TruGreen. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Mr. Lillo presented a letter from Pavement Recycling, Inc. requesting to extend their 2013 pulverizing pricing for an additional year. Commissioner Rivard moved to approve the request. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve purchase of one 2014 Ford Explorer from the state contract. The low bidder is Bill Snethkamp Lansing Dodge at $22,199.00. This is a Budget item. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Rivard moved to approve and sign Spicer Contract to complete upgrade of the County’s Certification Maps to electronic format for a proposed fee of $8,625. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 2/8/14 through 2/21/14 in the amount of $140,636.30. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $166,885.30. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Rivard moved to approve permits 14-023 through 14-027. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Engineer-Manager’s Report – Overtime Report – BBLR is drafted and will distribute for supervisors to review – M-13 bridge beginning in April fighting the thaw; couple of weeks
before they can even pour deck – N. Union (2 Mile to Euclid) February 21st letting – Salzburg and Eleven Mile April or May 2014 letting – Public Meeting for Lauria & Euclid Water main was on 3/4/14.

J. Lillo discussed proposal from Saginaw County Road Commission for Munger Road to crush and shape, double chip seal, add 2” aggregate and chloride in Portsmouth Township. Commissioner Gromaski moved to approve. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

T. Piesik and Tom Kramer created a coloring book to be passed out to townships and schools to help them learn more about the Road Commission.

J. Lillo mentioned that Emmet County Road Commission passed a resolution supporting our resolution that was passed. Thank you will be sent.

PUBLIC INPUT – R. Robbins requested 4 way stop sign be installed at Linwood & Garfield.
G. Brandt questioned if BCRC was doing chip and seal for Midland; yes.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, March 19, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 10:32 a.m.:
Yeas: Gromaski & Rivard

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 19, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Edward Rivet & Michael Rivard

Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Robbins, Beaver; Mark Galus, Fraser; Laura Reynolds, Gibson; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; George Augustyniak, Fraser Township Trustee; Erich Smith and Rachel Phillips, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivard moved to approve the minutes of the February 5, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve County Traffic Control Order #13-14-1 for temporary “No Parking” signs on Johnson Street, 25th and 26th Street, June 24th – June 30th in conjunction with the St. Stanislaus Polish Festival. Motion was adopted on a roll call vote: Yeas: Rivard & Rivet

Commissioner Rivard moved to approve the Commercial Drive Access Request for Auburn East Assisted Living in Williams Township. Motion was adopted on a roll call vote: Yeas: Rivet & Rivard

Commissioner Rivard moved to approve to adopt Performance Resolution for MDOT Annual Permit. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve payroll for the period of 1/25/14 through 2/7/14 in the amount of $168,119.81. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $445,366.93. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve permits 14-021 through 14-022. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Engineer-Manager’s Report – Discussed OT Report and salt inventory – Credit card report – MTF – Cash Flow projection – February 21st letting for North Union – Salzburg & 11 Mile scheduled for April/May letting – Lauria Road & Euclid Avenue meeting on March 4th; postcards mailed either 2/19 or 2/20.

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, March 5, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.: Yeas: Rivet & Rivard

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board