WEDNESDAY, MAY 7, 2014 ROAD SPECIAL MEETING
The special meeting of the Bay County Road Commission, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Tom Kramer, General Superintendent; Scott Hoskins, Stewart, Beauvais & Whipple; and Danean Wright, Clerk of the Board.
PUBLIC INPUT – NONE
The 2013 Audit Report was presented by Mr. Scott Hoskins, CPA, of Stewart, Beauvais & Whipple. Commissioner Gromaski moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
PUBLIC INPUT – NONE
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 14, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Gromaski, Rivet & Rivard
Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 30, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 16, 2014 meeting with one change being made. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – NONE

Commissioner Gromaski moved to approve to sign change order for Spence Brothers. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve to adopt Local Road Policy. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Bids were opened for Office Cleaning. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve Foster Oil as our vendor for fuel for the above ground tanks at all three garages for the year of 2014/2015. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 4/6/14 through 4/18/14 in the amount of $119,988.18. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $146,795.68. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve permits 14-058 through 14-071. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & River

Engineer-Manager’s Report – May 9th Johnson Drain open – Started work on North Union; road is closed – Salzburg and Eleven Mile June letting, mid-July start – Cory and Jim working on Bridge Application, due 5/1 – Mailbox Vouchers $8,000; look at policy.

PUBLIC INPUT – M. Galus commended Jim for presentation on BBLR.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 14, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 16, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Supervisors – Ronald Robbins, Beaver; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Rachel Phillips, Wade-Trim, Inc.; Rich Putt; and Lisa VanDusen, Assistant Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivard moved to approve the minutes of the April 2, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT – D. Bragiel mentioned a hole on Beaver Road between 4 Mile and Mackinaw.

Commissioner Rivet moved to approve PSA to Wade-Trim for Construction Survey and Staking Contract. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve vacation carryover request for John Pflueger. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to receive thank you from St. Patrick’s Day Parade Association and recognized sign shop staff for their assistance in setting up and taking down traffic control signage for the recent 2014 St. Patrick’s Day Parade. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve to receive bids for above ground fuel tanks. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

RESOLUTION – LOCAL BRIDGE PROGRAM PRIORITY LIST
Commissioner Gromaski offered the following resolution and moved for its adoption:
WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for Local Bridge funding of structures (bridges) in Bay County; and,
WHEREAS, The Board has ascertained that said structures are in critical need of replacement, and are deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the improvements listed below for the structures included in the following priority list. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of these projects, fiscal year 2017.

1. Fraser Street over Kawkawlin River (Bridge #09200016000B020, #678) – Replace
2. Hunter Road over the Pinconning River (Bridge #09312A00029B010, #742) – Replace
3. Mackinaw Road over the Johnson Drain (Bridge #092000400003060,
#707) – Replace
4. Eleven Mile Road over the Waldo Drain (Bridge #09302H00010B010, #715) – Replace
5. Erickson Road over the North Branch of Kawkawlin River (Bridge #09200024000B010, #688) – Replace

Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 3/22/14 through 4/11/14 in the amount of $118,487.39. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $573,090.06. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve permits 14-039 through 14-055. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski &

Engineer-Manager’s Report – Overtime Report – M-13 Bridge over Johnson Creek open – North Union has no start date yet; Consumers is out there working – June letting for Salzburg and 11 Mile – Roads Committee; BBLR draft will be sent out prior to the meeting on April 29th at 9:00 a.m. – Public Meeting for North Union Project had at least 150 people in attendance on 4/10 – T. Kramer met with MDOT, Saginaw and Midland County at Dow Corning discussing local road services and snow removal.

PUBLIC INPUT – G. Augustyniak questioned Local Bridge Program applications and questioned when M-13 will be shut down again.
P. Wasek questioned when daily traffic counts will be available.
G. Brandt questioned if anything would be done to Old Beaver Road.

Commissioner Rivet moved to approve bid and send PSA for execution to Great Lakes Engineering out of Lansing for bridge inspections, this is a budget item. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 30, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:58 a.m.:
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 2, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.
Roll Call: Edward Rivet & Michael Rivard
Excused: Richard Gromaski
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Rachel Phillips, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the March 19, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

PUBLIC INPUT – P. Wasek questioned the Turning Back to Gravel Policy.
P. Wasek questioned the Salzburg drain pipe that is filled with concrete.
M. Galus asked a question regarding status of bids for paving in Linwood.
D. Schabel commended Tom/BCRC for removing ice from drain pipe.

Commissioner Rivet moved to approve signing BCRC PSA for SSI “As-Needed” Contract for BCRC Construction Projects in 2014. Chairman and Clerk authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve and forward BCRC PSA to Wade-Trim for signature for Construction Survey and Staking Contract for the 2014 North Union Rehabilitation Project. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve Stone Island Road, Temporary No Parking request and sign Temporary Traffic Control Order. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve use of BCRC roadways and event directional signing within the road right-of-way for the Eye Bike Ride Event on June 21st, 2014. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve to place ad and receive bids for cleaning service for main office. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve payroll for the period of 3/8/14 through 3/21/14 in the amount of $106,609.07. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $150,546.92. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve permits 14-032 through 14-038. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Engineer-Manager’s Report – M-13 Bridge detour from April 7th through 14th – North Union Public Informational meeting on April 10th at 6:30 p.m. at Bangor Township Hall – June letting, mid-July start on Salzburg and 11 Mile Road Projects – Presentation on March 20th at Rotary Club went well.

Commissioner Rivet moved to approve contract with Ron Wohlford on an as needed basis. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 16, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.:
Yeas: Rivet & Rivard

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

call for projects; Russell Street/Old Kawkawlin for replacement – Roads Committee schedule date to meet; BBLR, Poor Road Policy, Handout to Supervisors, rest to be mailed

– Local Roads Matter, grass roots initiative to get more funding for roads.

PUBLIC INPUT – D. Bragiel requested weight restriction signs on Beaver Road; digital copy of pamphlet.

G. Augustyniak questioned paving and who will be quoting on them. Also questioned when BCRC will know how they can spend the $488,000 received for overages for winter maintenance.

P. Wasek discussed 11 Mile Road and keeping Dow Corning in the loop on this, mentioned Bay Futures for another resource to help receive funding for roads and improvements.

Status of Garfield Road at Hotchkiss Safety Grant was discussed.

G. Brandt discussed Wilcox Drain – $160,000 BCRC portion.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 2, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 10:01 a.m.:

WEDNESDAY, MARCH 5, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski & Michael Rivard
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Supervisors – Ronald Robbins, Beaver; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; George Augustyniak, Fraser Township Trustee; Erich Smith, Wade-Trim, Inc.; Mike Niederquell, Spicer Group; Mel McNally, Kawkawlin Township Trustee; and Lisa VanDusen, Assistant Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the February 19, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

PUBLIC INPUT – S. Stalsberg thanked BCRC for setting road ratings and also requested ratings on primary roads.

R. Robbins questioned when Garfield Road is going to be looked at; depends on funds.

G. Brandt questioned cold patch not working; will be addressed.
Commissioner Rivard moved to receive and open 2014 Annual Material Bids and refer awards until the March 19, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to award Vegetation Control Bid for guardrail to TruGreen. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Mr. Lillo presented a letter from Pavement Recycling, Inc. requesting to extend their 2013 pulverizing pricing for an additional year. Commissioner Rivard moved to approve the request. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve purchase of one 2014 Ford Explorer from the state contract. The low bidder is Bill Snethkamp Lansing Dodge at $22,199.00. This is a Budget item. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Rivard moved to approve and sign Spicer Contract to complete upgrade of the County’s Certification Maps to electronic format for a proposed fee of $8,625. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 2/8/14 through 2/21/14 in the amount of $140,636.30. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $166,885.30. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Rivard moved to approve permits 14-023 through 14-027. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Engineer-Manager’s Report – Overtime Report – BBLR is drafted and will distribute for supervisors to review – M-13 bridge beginning in April fighting the thaw; couple of weeks
before they can even pour deck – N. Union (2 Mile to Euclid) February 21st letting – Salzburg and Eleven Mile April or May 2014 letting – Public Meeting for Lauria & Euclid Water main was on 3/4/14.

J. Lillo discussed proposal from Saginaw County Road Commission for Munger Road to crush and shape, double chip seal, add 2” aggregate and chloride in Portsmouth Township. Commissioner Gromaski moved to approve. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

T. Piesik and Tom Kramer created a coloring book to be passed out to townships and schools to help them learn more about the Road Commission.

J. Lillo mentioned that Emmet County Road Commission passed a resolution supporting our resolution that was passed. Thank you will be sent.

PUBLIC INPUT – R. Robbins requested 4 way stop sign be installed at Linwood & Garfield.
G. Brandt questioned if BCRC was doing chip and seal for Midland; yes.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, March 19, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 10:32 a.m.:
Yeas: Gromaski & Rivard

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 19, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Edward Rivet & Michael Rivard

Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Robbins, Beaver; Mark Galus, Fraser; Laura Reynolds, Gibson; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; George Augustyniak, Fraser Township Trustee; Erich Smith and Rachel Phillips, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivard moved to approve the minutes of the February 5, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve County Traffic Control Order #13-14-1 for temporary “No Parking” signs on Johnson Street, 25th and 26th Street, June 24th – June 30th in conjunction with the St. Stanislaus Polish Festival. Motion was adopted on a roll call vote: Yeas: Rivard & Rivet

Commissioner Rivard moved to approve the Commercial Drive Access Request for Auburn East Assisted Living in Williams Township. Motion was adopted on a roll call vote: Yeas: Rivet & Rivard

Commissioner Rivard moved to approve to adopt Performance Resolution for MDOT Annual Permit. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve payroll for the period of 1/25/14 through 2/7/14 in the amount of $168,119.81. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $445,366.93. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve permits 14-021 through 14-022. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Engineer-Manager’s Report – Discussed OT Report and salt inventory – Credit card report – MTF – Cash Flow projection – February 21st letting for North Union – Salzburg & 11 Mile scheduled for April/May letting – Lauria Road & Euclid Avenue meeting on March 4th; postcards mailed either 2/19 or 2/20.

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, March 5, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.: Yeas: Rivet & Rivard

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 5, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski & Michael Rivard

Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Mark Galus, Fraser; James Dubay, Garfield; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Erich Smith, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the January 22, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

PUBLIC INPUT – NONE

Commissioner Gromaski moved to approve MDOT Contract for 2014 North Union Road Rehabilitation Project, North Union Road – Two Mile Road to Euclid Avenue (M-13), Bangor Township. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote: Yeas: Rivard & Gromaski

Commissioner Rivard moved to approve request to issue a BCRC credit card to Cory Wale, PE, Civil Tech II/County Engineer. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 1/11/14 through 1/24/14 in the amount of $123,143.64. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $186,189.65. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve permits 14-017 through 14-020. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Engineer-Manager’s Report – OT Report; trending down “hopefully” – US-10/M-47 project in Williams Township will begin around June 9th and be open to traffic on October 10th with a full completion date of November 15th – Attended the Bay County Ways and Means committee meeting, the Road Commission Resolution was adopted unanimously – SAPA position was agreed to – Discussion regarding the long winter and OT.

PUBLIC INPUT – P. Wasek asked about having fire hydrants cleared.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, February 19, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas: Gromaski & Rivard

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JANUARY 22, 2014               ROAD                 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; and Jim Marter, Accounting Manager; Supervisors – Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the January 8, 2014 meeting.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Rivard & Gromaski

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve a request from the St. Patrick’s Day Parade Association to set up and remove barricades on March 16^th contingent upon review of labor costs.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Gromaski & Rivet

Commissioner Gromaski motioned to approve PSA for Rehabilitation Design of Three Bridges for $28,575.00.  Chairman and Clerk are authorized to sign.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Rivard & Gromaski     

Commissioner Rivard moved to approve extending Ennis-Flint’s 2013 contract to provide Permanent Pavement Marking Legends for 2014.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivet & Rivard

 Commissioner Rivet moved to extend P.K. Contracting’s 2013 contract to complete County-wide Permanent Pavement Markings for 2014.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 12/28/13 through 1/10/14 in the amount of $166,218.97.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $369,437.58.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve permits 14-001 through 14-016.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Rivard & Gromaski

Engineer-Manager’s Report – Overtime Report Update – Blue Water Meeting Thursday in Frankenmuth – Asset Management update on conference call – North Union scheduled for February letting – Grade Inspection held for three bridges; trying to replace bridge in Kawkawlin, other two bridges will remain preventative maintenance – Jim to finish resolution to the State and get it to the Commissioner’s today.

PUBLIC INPUT – Tom gave an update on OT report, salt usage and mailbox vouchers.  

G. Augustyniak talked about our chip seal program and Midland Co. chip seal.

M. Galus questioned the PASER road report and if it’s done; will be addressed at BBLR on February 19^th.

There being no further business before the Board, Commissioner Rivet moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting.  Motion was adopted on a roll call vote at 9:58 a.m.

Yeas:   Rivard, Gromaski & Rivet

Commissioner Rivard moved to return to the Road Department regular session and then move into executive session at 11:30 a.m. per Section 8 (c) of the Open Meetings Act to discuss Collective Bargaining Strategy.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivet & Rivard     

Commissioner Rivet moved to reconvene to regular session at 12:19 p.m.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Gromaski & Rivet

Commissioner Rivet moved to approve the recommendation to create a SAPA Job Classification titled “Building, Sign and Safety Supervisor”.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Gromaski & Rivet

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, February 5, 2014 at 9:00 a.m.  Motion was adopted on a roll call vote at 12:20 p.m.:

Yeas:   Gromaski, Rivet & Rivard

Respectfully Submitted by:                                        Approved by:

Danean Wright                                                            Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

WEDNESDAY, JANUARY 8, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mel McNally, Kawkawlin Township Trustee; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Nominations were held for Chairman. Commissioner Rivet moved to appoint Gromaski as Chairman of the Board for 2014. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet
Abstained: Gromaski

Nominations were held for Vice-Chairman. Commissioner Gromaski moved to appoint Rivet as Vice-Chairman of the Board for 2014. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski
Abstained: Rivet

Commissioner Gromaski moved to approve the minutes of the December 27, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – G. Brandt asked how many mailbox vouchers were handed out. T. Kramer responded with approximately 40.

Commissioner Rivet moved to appoint the Engineer-Manager as the Bay County Road Commission’s official voting member, an alternate to the Chairman of the Board, acting on behalf of the BCRC Board for 2014 for BCATS Policy Committee. Further, that Cory L. Wale, PE also be named as a voting alternate. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to appoint the Engineer-Manager as the Bay County Road Commission’s official voting member and designate Cory Wale, PE as the alternate voting member for both MATS Technical and Policy Committees for FY 2014. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve to extend bid pricing for 2014 with Bit Mat Products for Asphalt Emulsion. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to advertise for a March 5, 2014 bid opening for the Annual Materials to be awarded on March 19, 2014. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to release a bond held for Merit Network for bond #CMS239704. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve payroll for the period of 12/14/13 through 12/27/13 in the amount of $166,218.97. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $132,360.97. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Engineer-Manager’s Report – Overtime Report – A lot of projects are under design; N. Union still a go for the spring – J. Lillo commended staff on doing a good job taking care of phone calls through the new complaint system – WWTF meeting on 1/9 and will get update on Williams Township Project – J. Lillo distributed a draft policy for Local Road Maintenance on when to turn a road from paved to gravel; R. Gromaski would like this to be approved at the 1/22 meeting.

PUBLIC INPUT – NONE
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, January 22, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 10:06 a.m.:

Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board