WEDNESDAY, SEPTEMBER 18, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Tom Kramer, General Superintendent; Cory Wale, Assistant Engineer; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Kimberly Day, Garfield; Erich Smith, Wade-Trim; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 4, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT – Wayne Smith asked about Carter Road – Cory and Tom will look at it.

Commissioner Rivet moved to approve Agreement #5-2013-04, with Garfield Township for Aggregate on Bay-Mid Line Road. Project is estimated at $10,400.00. Township Share is $10,400.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to release a bond held for Shaw Contracting for bond #0879216. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to award Siding Maintenance for three salt storage buildings Bid to Rainbow Exterior. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to award Metal roof maintenance for three storage buildings, west, east and north Bid to Rainbow Exterior. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 8/24/13 through 9/7/13 in the amount of $115,824.76. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $325,221.91. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve permits 13-205 through 13-224. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Engineer-Manager’s Report – Beaver Road mixed design – September 25th Dunn will be working on 26th, 27th, 30th & 1st – Cold recycling change improvements from Mackinaw – North Union project – MDOT permit full package to bid next week – Midland Road on track to open – Ricoma Beach-no update – Salzburg completed by 4th of July – County wide paving – In Line Tech Drive Valley Clinic railroad crossing, Bridge-Tom gave update crush/shape next Monday chip / seal almost done, went well, good year.

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, October 2, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Rivard, Gromaski & Rivet

Respectfully Submitted by:
Danean Wright
Clerk of the Board

Approved by:
Richard S. Gromaski
Chairman of the Board

WEDNESDAY, SEPTEMBER 4, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Kimberly Day, Garfield Township; Danean Wright, new Clerk of the Board and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the August 21, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – D. Schabel questioned Farley Road route.

D. Bragiel commented on Beaver Road project and the material being removed from the ditches.

Commissioner Rivet moved to approve Amendment No. 1 for the North Union Road Project for revised contract amount of $68,147.60. Engineer Manager is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve full Board to sign Title Sheet for North Union Improvements at a cost of $720,000 through BCATS and $180,000 from BCRC. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve hiring Jackie McCarthy as an on-call consultant after her resignation becomes effective. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to accept Jackie McCarthy’s letter of resignation with her last day being September 12, 2013. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Mr. Lillo stated that negotiations have concluded with the chosen candidate for the Finance Director position. He introduced Danean Wright. Commissioner Rivet moved to hire Danean contingent upon her passing a physical. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve vacation carryover request from Cory Wale. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski approved hiring Mr. Wackerle and Mr. Rivard as Local #1096 employees in the Heavy Truck and Dispatch/Laborer positions respectively and contingent upon passing the required BCRC physical and background check. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve request to advertise and open bids on 9/11/13 at 10:00 a.m. for the MDOT’s 2013, M-15 Southbound HMA Overlay Project. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 8/10/13 through 8/24/13 in the amount of $136,407.74. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $149,967.50. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 13-197 through 13-204. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – MTF update – Beaver Road project status – Midland Road project status – Ricoma Beach project status – Salzburg Road (4-5 Mile) project kick off is next week – Construction update for 2014 projects – Salzburg & Euclid MDOT project update – Chip & seal to be complete next week – Wilcox Drain meeting at 7:00 p.m. 9/4 at Monitor Township.

PUBLIC INPUT – M. McNally questioned bike path on Beaver Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, September 18, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:46 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by:
Jackie McCarthy
Clerk of the Board

Approved by:
Richard S. Gromaski
Chairman of the Board

WEDNESDAY, AUGUST 21, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Robert Pawlak, Portsmouth; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Kimberly Day, Garfield Clerk; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the August 7, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve the minutes of the August 14, 2013 special meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT – NONE

Commissioner Rivet moved to refer bids for Painting Salt Sheds at West, East & North Locations; Painting Metal Roofs on Three Storage Buildings at West Side; East Side Truck Garage Exterior Painting for review and approval at next meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to award As Needed Guardrail Repair to J & J Contracting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to renew a Contract with SAMSA for computer support and maintenance. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #1-2013-02, with Bangor Township for Kirshling Road. Project is estimated at $6,200.00. Township Share is $6,200.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to grant request & sign Temporary Traffic Control Order setting the speed limit on Baxman Road between Salzburg Road and Fisher Road at 45 mph for 90 days. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve staff to negotiate with selected Finance Director candidate as a result of the interview process. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 7/27/13 through 8/9/13 in the amount of $120,922.25. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $828,484.12. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve permits 13-173 through 13-196. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Credit card update – Beaver Road Project update – Midland Road Project update – North Union Project update – Ricoma Beach Project update – Salzburg Road Project update – MCRCSIP refund received.

PUBLIC INPUT – P. Wasek requested review of work on Garfield Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, September 4, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 14, 2013 ROAD SPECIAL MEETING

The special meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:35 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Tom Foret, Hampton; Gary Brandt, Monitor; and Jackie McCarthy, Clerk of the Board.

PUBLIC INPUT – D. Bragiel recommended not driving through the construction zone on Beaver Road; tickets are being issued.

Commissioner Rivard moved to approve to place an ad for Finance Director Position. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Current projects and recent MDOT meeting discussed.

PUBLIC INPUT – T. Foret commended BCRC for chip seal projects and Finance Director.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, August 21, 2013. Motion was adopted on a roll call vote at 10:05 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 7, 2013                   ROAD                    REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Donna Leitermann, Bangor Treasurer; Kimberly Day, Garfield Clerk; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 24, 2013 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

PUBLIC INPUT – D. Bragiel questioned Beaver Road project.

G. Brandt mentioned complaints from Briar Hills Subdivision.

Commissioner Rivet moved to approve Commercial Drive Access Request for Winford Properties, Williams Township.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Commercial Drive Access Request for Tri-City Sports Complex, Williams Township.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve and sign Title Sheet for Liberty Square Subdivision No. 2 in Bangor Township.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivet moved to award Roof Replacement on building #11 to Universal Roofing for $30,220.00.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Gromaski moved to refer bids for As Needed Guardrail Repair for review and approval at next meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve to place ad and take bids for painting salt sheds at East, West & North BCRC locations.  Bids will be opened on August 21, 2013 at 9:15.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve to place ad and take bids for painting metal roofs on three storage buildings at west side location and east side truck garage exterior painting.  Bids will be opened on August 21, 2013 at 9:15.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Duane Jacobs was presented with a certificate for his retirement on 8/16/13 after 30 years of service with appreciation expressed from management and the Commissioners. 

Commissioner Gromaski moved to approve payroll for the period of 7/13/13 through 7/26/13 in the amount of $114,311.79.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $330,823.49.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 13-160 through 13-172.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Engineer-Manager’s Report – MTF Update – Midland Road Project status – Beaver Road Project status – North Union Project status – Chip & Seal update – CRASIF Award received for low claims – Refund expected from MCRCSIP.

Commissioner Rivet moved to receive CRASIF reward and display.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

PUBLIC INPUT – G. Augustyniak questioned Tebo Drain closure and tree removal on Kitchen Road.

P. Wasek commented on need for Garfield Road widening and staffing level at BCRC.

G. Brandt questioned contractors on Midland Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, August 21, 2013 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:55 a.m.:

Yeas:   Rivard, Rivet & Gromaski

Respectfully Submitted by:                                        Approved by:

Jackie McCarthy                                                         Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

WEDNESDAY, JULY 24, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Robbins, Beaver; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Robert Pawlak, Portsmouth; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; George Augustyniak, Fraser Township Trustee; Kimberly Day, Garfield Clerk; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 10, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Augustyniak commended BCRC for chip seal work.
D. Bragiel commended BCRC for work on Wetters Road.
R. Robbins expressed appreciation for mowing.
G. Brandt questioned Midland Road construction.
M. McNally questioned status of Beaver Road.

Bids were opened for Roof Replacement on Building #11. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve MDOT Contract for preliminary design for rehabilitation of Old Kawkawlin Road, M-13 to State Park Drive. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to authorize to sign Acceptance Letter of Engagement for Medicare Modernization Act. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #2-2013-03, with Beaver Township for double chip & seal on township parking lot. Project is estimated at $8,789.00. Total Township Cost is $8,789.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to receive a letter from D. Jacobs announcing his retirement effective August 16th. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve MDOT Contract for preliminary design for rehabilitation of Patterson Road, Wheeler Road to Wilder Road. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 7/1/13 through 7/13/13 in the amount of $117,914.37. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & River

Commissioner Rivard moved to approve bills in the amount of $407,310.69. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 13-146 through 13-159. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Credit Card Report – Beaver Road project status – North Union project status; expected to be let in November – Midland Road project status – Projects in design status – Chip & Seal project status – Blue Water update.

PUBLIC INPUT – M. Galus questioned Johnson Drain work.
D. Bragiel questioned work on Patterson Road.
G. Augustyniak questioned projects for BCATS funding & Midland Chip Seal.
B. Pavlawk questioned Saginaw participation in Chip Seal on Munger Road.
M. McNally questioned roof bids.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, August 7, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:54 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JULY 10, 2013                    ROAD                         REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Robbins, Beaver; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Robert Pawlak, Portsmouth; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Donna Leitermann, Bangor Township Treasurer; Susan Vela, Bay City Times; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the June 26, 2013 meeting.  Motion was adopted on a roll call vote:

 Yeas:   Gromaski, Rivard & Rivet

 PUBLIC INPUT – D. Bragiel questioned patching on Wetters Road.

  Commissioner Gromaski moved to sign a BCRC Professional Services Agreement for the Salzburg Road Improvements to Wade-Trim for execution; total fee of $77,405.04.  Motion was adopted on a roll call vote:

   Yeas:   Gromaski, Rivard & Rivet

 Commissioner Rivard moved to sign a BCRC Professional Services Agreement Beaver Road Survey/Staking & testing to Wade-Trim for execution; total fee of $67,952.41.  Motion was adopted on a roll call vote:

  Yeas:   Rivard, Rivet & Gromaski

 Commissioner Rivard moved to approve cash bond refund for $3,463.13 to United Piping, Inc.  Motion was adopted on a roll call vote:

  Yeas:   Rivard, Rivet & Gromaski

 Commissioner Rivet moved to receive a Royalty Revenue Report.  Motion was adopted on a roll call vote:

  Yeas:   Rivet, Gromaski & Rivard

Commissioner Rivet moved to receive an MTF History and Cash Balance Report.  Motion was adopted on a roll call vote:

 Yeas:   Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve road and drain easements for Ricoma Beach Road in Bangor Township.  Chairman and Clerk authorized to sign.  Motion was adopted on a roll call vote:

 Yeas:   Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller.  A road commission employee will operate the equipment and insurance will be provided.  Motion was adopted on a roll call vote:

 Yeas:   Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 6/15/13 through 6/28/13 in the amount of $207,499.84.  Motion was adopted on a roll call vote:

 Yeas:   Gromaski, Rivard & Rivet

 Commissioner Rivard moved to approve bills in the amount of $398,525.07.  Motion was adopted on a roll call vote:

  Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 13-133 through 13-146.  Motion was adopted on a roll call vote:

 Yeas:   Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Township Invoice listing – Beaver Road Project is delayed one week – North Union Road Project update –  Midland Road Project update – Chip & Seal Project status – Thank you letter from Kawkawlin Watershed for clean-up help – Beach clean-up – Thank you from Copoco Credit Union for barricades for safety day.

PUBLIC INPUT – G. Augustyniak requested review of equipment for assistance in chip & seal projects; new equipment demo today.  He also requested that the Board requests bids  be strictly adhered to.

P. Wasek questioned plans for new sports complex.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, July 24, 2013 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:32 a.m.:

 Yeas:   Rivard, Rivet & Gromaski

Respectfully Submitted by:                                        Approved by:

Jackie McCarthy                                                         Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

WEDNESDAY, JUNE 26, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; Randy Frederick, General Superintendent; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mel McNally, Kawkawlin Township Trustee; Tom Wheeler, Wade-Trim; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the June 12, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – D. Bragiel expressed appreciation for Beaver Road project public meeting.

Commissioner Rivet moved to approve and forward a BCRC Professional Services Agreement for the Salzburg Road Improvements to Wade-Trim for execution; total fee of $77,405.04. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve and forward a BCRC Professional Services Agreement for the Beaver Road Construction Survey and Testing Services to Wade-Trim for execution; total fee of $62,952.41. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve to place an ad and take bids for replacement of the pitched roof on Building #11. This is a budget item. Bid opening date is July 24, 2013. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve Rowley’s Wholesale as our supplier for oils and lubricants for 2013. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to table cash bond refund for $3,463.13 to Enbridge Energy until it is verified that work is complete. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Randy Frederick was presented with a certificate for his retirement on 6/28/13 after 20 years of service with appreciation expressed from management and the Commissioners.

Commissioner Rivet moved to approve commercial driveway access for Career Uniforms in Bangor Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve commercial driveway access at Knight Road and M-138 for Tuscola Bay Wind, Phase II in Merritt Township. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #R-2013-02, with Shaw Contracting for Beaver Road over the Hembling Drain. Project is estimated at $27,950.00. BCRC share is $27,950.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioners expressed appreciation for R. Frederick upon his retirement.

Commissioner Gromaski moved to approve payroll for the period of 6/1/13 through 6/14/13 in the amount of $130,171.49. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $476,923.11. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 13-130 through 13-132. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Credit card report – Local Heavy Maintenance projects invoiced 2004-2012 – MCRCSIP Annual Meeting on 7/25/13 – Beaver Road project update; public meeting held on 6/25/13 and pre-con meeting on 6/21/13 – Status on North Union Road project – 7/9/13 7:00 p.m. Bangor Township meeting for Special Assessment Hearing for Bayside Park Subdivision for seawall repair – Precision Demo on 6/20 – BCBS 6/18 meeting update.

PUBLIC INPUT – M. McNally commented on AT&T problem.
P. Wasek questioned funding on Flajole Road project.
T. Paige expressed appreciation to R. Frederick.
T. Watson expressed appreciation to R. Frederick.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, July 10, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JUNE 12, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Randy Frederick, General Superintendent; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Robbins, Beaver; Ronald Campbell, Frankenlust; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 29, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Augustyniak questioned about weather conditions for chip seal.
R. Robbins requested invoices for 25% down payment.

Commissioner Gromaski moved to sign a BCRC Professional Services Agreement for the Old Kawkawlin Road Improvements to Wade-Trim; total fee of $99,990.65 with BCRC share of $20,000. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to sign a BCRC Professional Services Agreement for the Patterson Road Improvements to Wade-Trim; total fee of $61,320.92 with BCRC share of $12,300. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to appoint the Engineer-Manager as the Bay County Road Commission’s official voting member and designate Cory Wale, PE as the alternate voting member for both the MATS Technical and Policy Committees for FY 2013. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve the true copy of the Final Plat for Liberty Square Subdivision No. 2, Bangor Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to adopt BCATS Local Funding Resolution. Chairman to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to file for an Engineering Reimbursement for $10,000 from M.D.O.T. The Board and the Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to receive Township Agreement Schedule. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

The Engineer-Manager and Finance Director presented the 2012 Annual Report. Commissioner Gromaski moved to receive and distribute the report and put a link to the report on the website. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Bond Release #047774-66287911 for Acme Septic Tank Co. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve Bond Release #66288871 for Acme Septic Tank Co. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 5/18/13 through 5/31/13 in the amount of $124,136.11. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $310,729.52. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 13-106 through 13-129. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Shaw Contracting won bid for Beaver Road Project; Pre-Con Meeting on 6/21 with 6/25 open house meeting for public at Kawkawlin Township Hall at 7:00 p.m. – Midland Road project status – North Union project status – Grants received for 2014 bridge rehabilitation – Chip Seal began today and seal blend is available – Passing of Kipp Meisel, dispatcher; condolences expressed – Signing to be reviewed near recent accident off Kawkawlin River Drive.
PUBLIC INPUT – T. Watson requested additional sign near recent accident.
M. McNally questioned markings on M-13
G. Brandt questioned buried cable work on Midland Road and resident complaints for current Midland Road project.
T. Foret requested information for Quanicassee MDOT project.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, June 26, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 29, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; Randy Frederick, General Superintendent; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 15, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve and forward a BCRC Professional Services Agreement for the Old Kawkawlin Road Improvements to Wade-Trim for execution; total fee of $99,990.65 with BCRC share of $20,000. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve and forward a BCRC Professional Services Agreement for the Patterson Road Improvements to Wade-Trim for execution; total fee of $61,320.92 with BCRC share of $12,300. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve MDOT Contract for 2013 Beaver Road Rehabilitation Project. Chairman and Clerk are authorized to sign. Project is to be let 6/7/13 with estimated cost of $2,067,800 with $1,247,900 from Rural Task Force, $400,000 from Safety Grant and $419,900 BCRC local share. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to release a bond held for Mieske Sand for bond #70047105. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #3-2013-02REV, with Frankenlust Township for various repairs. Project is estimated at $266,520.00. Building Better Local Roads is $20,000. Total Township Cost is $246,520. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Agreement #3-2013-01, with Frankenlust Township for seal blend. Project is estimated at $9,300.00. Township Cost is $9,300. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #4-2013-03, with Fraser Township for various repairs. Project is estimated at $3,650.00. Township Cost is $3,650. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve Agreement #8-2013-02, with Kawkawlin Township for various repairs. Project is estimated at $159,800.00. Building Better Local Roads is $20,000. Total Township Cost is $139,800. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #8-2013-03, with Kawkawlin Township for various repairs. Project is estimated at $75,900.00. Total Township Cost is $75,900. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Agreement #9-2013-01, with Merritt Township for various repairs. Project is estimated at $106,000.00. Building Better Local Roads is $20,000. Total Township Cost is $86,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #9-2013-02, with Merritt Township for seal blend. Project is estimated at $15,500.00. Total Township Cost is $15,500. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #12-2013-02, with Pinconning Township for various repairs. Project is estimated at $142,600.00. Building Better Local Roads is $20,000. Total Township Cost is $122,600. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Agreement #12-2013-01, with Pinconning Township for seal blend. Project is estimated at $9,300.00. Total Township Cost is $9,300. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #14-2013-03, with Williams Township for various repairs. Project is estimated at $34,500.00. Township Cost is $34,500. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Bay County Road Commission crews to load, haul or otherwise clean-up collected debris after the Kawkawlin River Association’s Annual Clean-up Day. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 5/4/13 through 5/23/13 in the amount of $120,336.72. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $384,818.29. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve permits 13-95 through 13-104. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Ms. McCarthy discussed update from May Finance/HR Conference – Midland Road Project status – Beaver Road letting on 6/7 – Budget update for new projects – Wind Farm update in Merritt Township – Chip Road to be repaired.

Commissioner Gromaski moved to post and advertise to hire 2 new employees in the 1096 Union due to the move of 2 employees to the SAPA group. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
PUBLIC INPUT – P. Wasek supported move to add 2 new employees and questioned work on Garfield Road.
G. Brandt questioned work on 4 Mile and Midland Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, June 12, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board