WEDNESDAY, JULY 23, 2014                          ROAD                  REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Rachel Phillips, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 9, 2014 meeting.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Rivard & Gromaski

PUBLIC INPUT – NONE

Commissioner Gromaski moved to approve an Agreement with Pyramid Paving to complete the BCRC’S 2014 Paving Contract.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve to extend 2014 Lubricant pricing with Rowleys Wholesale.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Gromaski & Rivet

Commissioner Rivard moved to approve Agreement #2-2014-02, with Beaver Township for 8 Mile Road.  Project is estimated at $23,500.00.  Total Estimated Cost is $23,500.00.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve Agreement #3-2014-03(REV), with Frankenlust Township for Hotchkiss Road.  Project is estimated at $40,600.00.  Total Estimated Cost is $40,600.00.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve Agreement #3-2014-04, with Frankenlust Township for Old Bridge Road.  Project is estimated at $51,100.00.  Total Estimated Cost is $51,100.00.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve Agreement #10-2014-02, with Monitor Township DDA for various roads.  Project is estimated at $136,075.00.  Total Estimated Cost is $136,075.00.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Gromaski & Rivet

Commissioner Rivard moved to approve Agreement #4-2014-04, with Fraser Township for various roads.  Project is estimated at $87,100.00.  Total Estimated Cost is $87,100.00.  The Chairman and the Clerk are authorized to sign for the Board.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve payroll for the period of 6/28/14 through 7/11/14 in the amount of $149,842.33.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $770,091.31.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve permits 14-131 through 14-147.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Rivard & Gromaski

Engineer-Manager’s Report – Tom updated on chip & seals and where they are at in the schedule – Cory stated North Union Project will be done 8/31

PUBLIC INPUT – P. Wasek – Rough Road signs, who should be notified, Midland Road Berm Removal.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, August 6, 2014 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:26 a.m.:

Yeas:   Gromaski, Rivet & Rivard

Respectfully Submitted by:                                        Approved by:

Danean Wright                                                            Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

WEDNESDAY, JULY 9, 2014 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Ronald Robbins, Beaver; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the June 25, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
PUBLIC INPUT – NONE
Commissioner Gromaski moved to approve Road & Drain Easements for Ricoma Beach Road in Bangor Township. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve request to issue a Notice of Award and Notice to Proceed to Pyramid Paving of Essexville, MI for the 2014 County-Wide Paving. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to release a bond held for Blattner Energy, Inc. for bond #9122667. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Rivet moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller. A road commission employee will operate the equipment and insurance will be provided. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve Agreement #4-2014-03, with Fraser Township for various roads. Project is estimated at $128,200.00. Building Better Local Roads is $20,000.00. Total Estimated Cost is $108,200.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve Agreement #8-2014-03, with Kawkawlin Township for various roads. Project is estimated at $191,902.00. Total Estimated Cost is $191,902.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Gromaski moved to approve Agreement #10-2014-01, with Monitor Township for various roads. Project is estimated at $354,408.00. Building Better Local Roads is $20,000.00. Discretionary Funds is $11,500.00. Total Estimated Cost is $322,908.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve Agreement #14-2014-02, with Williams Township for various roads. Project is estimated at $250,220.00. Building Better Local Roads is $20,000.00. Discretionary Funds is $11,500.00. Total Estimated Cost is $218,720.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve payroll for the period of 6/14/14 through 6/27/14 in the amount of $124,741.06. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve bills in the amount of $284,859.94. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve permits 14-131 through 14-146. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Engineer-Manager’s Report – CRASIF & MCRCSIP Conference July 23rd & 24th – Pinconning Library meeting went well – Salzburg and 11 Mile in Williams will start late July – North Union will open approximately August 30th – Euclid and Lauria Road intersection opening approximately August 15th – Chip seal; finish up doubles this week and will start singles next Tuesday.
PUBLIC INPUT – G. Augustyniak asked about temp for chip and seal, needs to be around 70 degrees. Also had questions about Ricoma Beach project.
G. Brandt questioned mowing, also the cranes turning around in private drives on North Union; will discuss with the contractor.
P. Wasek questioned when turn back to gravel projects will occur and who will inform the residents.
M. Galus informed the board Sharon Hugo is the new Clerk for Fraser Township.
Commissioner Gromaski moved to approve Agreement #2-2014-03, with Beaver Township for various roads. Project is estimated at $280,718.00. Building Better Local Roads is $20,000.00. Total Estimated Cost is $260,718.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, July 23, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Gromaski, Rivet & Rivard
Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JUNE 25, 2014 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Chris Jankowski, IT Manager; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Ronald Robbins, Beaver; Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; George Augustyniak, Fraser Township Trustee; Mel McNally, Kawkawlin Township Trustee; Bruce Weiss, Pyramid Paving; Mark Norton, Civil Engineering Consultants; Randy Oliver, JE Johnson; and Danean Wright, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the June 11, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
PUBLIC INPUT – Randy Oliver, JE Johnson – TE Construction asked about ditching; Jim informed him that it was already going to be done.
Commissioner Gromaski moved to approve to sign contracts with Spicer approved at the last regular Board meeting. Board & Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Bids were opened for County Wide Paving. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve hiring Luann O’Laughlin as an on-call consultant after her retirement becomes effective. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve Agreement #3-2014-03, with Frankenlust Township for Hotchkiss Road. Project is estimated at $37,628.00. Total Estimated Cost is $37,628.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve Agreement #13-2014-01, with Portsmouth Township for seal blend. Project is estimated at $12,400.00. Building Better Local Roads is $6,200.00. Estimated Cost is $6,200.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rvet, Rivard & Gromaski
Commissioner Rivard moved to approve Agreement #2-2014-01, with Beaver Township for seal blend. Project is estimated at $10,850.00. Estimated Cost is $10,850.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
RESOLUTION – BEAVER ROAD DRAINAGE SYSTEM
Commissioner Gromaski offered the following resolution and moved for its adoption:
WHEREAS, The Bay County Road Commission (hereafter BCRC) has scheduled and budgeted for improvements to the Beaver Road Drainage System for completion during the 2014 construction season; and
WHEREAS, Beaver Road is a part of the Bay County Primary Road System which makes the BCRC responsible for its upkeep, including the roadway itself, shoulders, drainage (ditches), signing, pavement markings, guardrail and other items directly associated with the roadway or safety thereof; and,
WHEREAS, The drainage portion of this roadway has been an ongoing concern for many years, especially from the railroad tracks east to Beaver Road’s intersection with Euclid Avenue (M-247) which has been especially problematic; and,
WHEREAS, Contributing factors for the poor drainage include the need to remove sediment/soil/cattail build-up, reset driveway culverts that are at an improper elevation to allow water to flow efficiently to designated outlets and failed culverts that restrict storm and snow melt runoff; and,
WHEREAS, To complete drainage improvements for the entire two mile stretch at one time is too costly based on the BCRC current yearly budget allowance; and,
WHEREAS, The BCRC is planning to proceed to improve the drainage along Beaver Road in phases; and,
WHEREAS, The BCRC proposal is to remove and replace Owner’s driveway culvert, place the needed fill, restore the driving surface and place rock riprap or grass seed on the end slopes, conditioned upon the Owner agreeing to cover the cost of the new culvert and end sections at a cost to the Owner of $840 per driveway as opposed to an estimated $4000 to $5000 cost which it might conceivably cost the Owner to pay a contractor to remove and replace their driveway culvert;
NOW THEREFORE, BE IT RESOLVED:
1) That the Engineer-Manager, James C. Lillo, is hereby authorized to present the attached Agreement to each and every Owner along the Beaver Road Drainage System project which will allow the BCRC to remove and replace the Owner’s driveway culvert, place the needed fill, restore the driving surface and place rock riprap or grass seed on the end slopes for the sum of $840 per driveway.
2) That the Engineer-Manager, James C. Lillo, is hereby authorized to execute the attached Agreement with each and every Owner along the Beaver Road Drainage System who desires that the BCRC do the work above mentioned and who executes the attached Agreement without amendment thereto.
3) That all resolutions or parts of resolutions which are in conflict with this resolution be and hereby are repealed.
BE IT FURTHER RESOLVED THAT, the Chairman and Clerk are authorized to sign said contract for the Board.
Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve the Commercial Drive Access Request for Woodhaven Senior Apartments in Monitor Township. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
The Engineer-Manager and Finance Director presented the 2013 Annual Report. Commissioner Gromaski moved to receive and distribute the report and put a link to the report on the website. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve Agreement #5-2014-03, with Garfield Township for various roads. Project is estimated at $44,000.00. Total Estimated Cost is $44,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Gromaski moved to approve payroll for the period of 5/31/14 through 6/13/14 in the amount of $118,042.76. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve bills in the amount of $532,792.80. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve permits 14-117 through 14-130. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote: Yeas: Rivard, Gromaski & Rivet
Engineer-Manager’s Report – Townhall Meeting at Pinconning Library Thursday night at 6:30 p.m. – CRASIF & MCRCSIP Joint annual meeting on July 23 & 24 at Soaring Eagle Resort in Mt. Pleasant – Salzburg and 11 Mile Road, mid-July construction start, Lee Wood Contracting was awarded the project– North Union Road; few complaints, but project going well and work is on schedule – Blue Water meeting on July 17th at Franklin Inn.
PUBLIC INPUT – D. Bragiel questioned culvert.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, July 9, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:56 a.m.:
Yeas: Gromaski, Rivard & Rivet
Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JUNE 11, 2014 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors, Chris Jankowski, IT Manager; Supervisors – Terry Watson, Bangor; Ronald Robbins, Beaver; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Rachel Phillips, Wade-Trim, Inc.; Mike Niederquell, Spicer Group; Mel McNally, Kawkawlin Township Trustee; and Danean Wright, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Rivard moved to approve the minutes of the May 21, 2014 special meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Gromaski moved to approve the minutes of the May 28, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
PUBLIC INPUT – NONE
Commissioner Gromaski moved to approve Agreement #3-2014-01, with Frankenlust Township for seal blend. Project is estimated at $9,300.00. Total Estimated Cost is $9,300.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve Agreement #3-2014-02, with Frankenlust Township for various repairs. Project is estimated at $208,350.00. Building Better Local Roads is $20,000.00. Total Estimated Cost is $188,350.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Rivard moved to approve Agreement #8-2014-02(REV), with Kawkawlin Township for various repairs. Project is estimated at $117,060.00. Building Better Local Roads is $20,000.00. Total Estimated Cost is $97,060.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve Agreement #9-2014-01, with Merritt Township for various repairs. Project is estimated at $120,000.00. Building Better Local Roads is $20,000. Discretionary Fund is $11,500.00. Total Estimated Cost is $88,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve Agreement #9-2014-02, with Merritt Township for seal blend. Project is estimated at $18,600.00. Estimated Cost is $18,600.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve Agreement #12-2014-01, with Pinconning Township for seal blend. Project is estimated at $21,700.00. Estimated Cost is $21,700.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve Agreement #12-2014-02, with Pinconning Township for various repairs. Project is estimated at $132,008.00. Building Better Local Roads is $20,000.00. Total Estimated Cost is $112,008.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to receive a retirement letter from Luann O’Laughlin. She will retire on July 12, 2014 after 30 years of service. The Board noted appreciation for her service and dedication. Motion was approved on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve the Act 51/Certification Map, Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve and forward PSA Contract to Spicer Group for signatures for Garfield Road and Hotchkiss Road Safety Project Design Contract from Midland Road to ¼ mile north of North Union in Williams Township. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve and forward PSA Contract to Spicer Group for signatures for Garfield Road Reconstruction Project Design Contract from Midland Road to ¼ mile north of North Union in Williams Township. Motion was adopted on a roll call vote: Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve Agreement #5-2014-01, with Garfield Township for seal blend. Project is estimated at $5,580.00. Discretionary is $5,580.00. Estimated Cost is $0.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve Agreement #5-2014-02, with Garfield Township for various repairs. Project is estimated at $40,000.00. Building Better Local Roads is $20,000.00. Total Estimated Cost is $20,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve Agreement #7-2014-02, with Hampton Township for seal blend. Project is estimated at $18,600.00. Estimated Cost is $18,600.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Rivard, Gromaski & Rivet
Commissioner Rivard moved to approve to adopt the BCATS Local Funding Resolution. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Gromaski moved to approve Bond Release #14587955 for Envirosolutions, Inc. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Gromaski moved to approve payroll for the period of 5/17/14 through 5/30/14 in the amount of $111,754.98. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve bills in the amount of $151,006.38. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve permits 14-100 through 14-116. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to authorize to approve to open bids for paving June 25, 2014 at 9:15 a.m. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve Agreement #1-2014-01, with Bangor Township for seal blend. Project is estimated at $6,200.00. Discretionary Funds is $6,200.00. Estimated Cost is $0.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve Agreement #8-2014-01, with Kawkawlin Township for seal blend. Project is estimated at $21,700.00. Estimated Cost is $21,700.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve Agreement #4-2014-01, with Fraser Township for seal blend. Project is estimated at $5,580.00. Estimated Cost is $5,580.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve Agreement #4-2014-02, with Fraser Township for various repairs. Project is estimated at $88,360.00. Total Estimated Cost is $88,360.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve to help with Beach Wellness on June 21, 2014. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Engineer-Manager’s Report – CRASIF & MCRCSIP conference update, will decide prior to July 1, 2014 – Salzburg & Eleven Mile let on June 6th, Lee Wood received the project – 2014 Bridge Rehabilitation; pulling the projects and re-bidding for next year. We retain the Local Bridge Program funds for 2015 – North Union Road open to traffic on August 30, 2014 – Met with MDOT representatives on remaining budget – Discussed recently passed $400 million transportation bill passed by the State House – Double chip seals week of June 16th; single seals the week of July 4th – Open bids for paving June 25th.
PUBLIC INPUT – M. Galus questioned bidding two projects vs. one project.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, June 25, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas: Gromaski, Rivet & Rivard
Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 28, 2014 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Ron Robbins, Beaver; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Wade-Trim; and Danean Wright, Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the May 14, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
PUBLIC INPUT – NONE
Commissioner Gromaski moved to approve to hire Jill McKeon as the new Assistant Finance Director for the Bay County Road Commission. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve the SAPA Letter of Agreement to remove the 90 day wait period for Jill McKeon to receive healthcare benefits, remove the “No Pay” clause for holidays that fall within the 180 day probationary period for Jill and compensate those new hires (2) that did not receive holiday pay during their probationary period and were hired under the current contract. The Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve payroll for the period of 5/3/14 through 5/16/14 in the amount of $111,628.98. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivard moved to approve bills in the amount of $268,871.74. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivet moved to approve permits 14-090 through 14-099. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivard
Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote: Yeas: Rivard, Gromaski & Rivet
Engineer-Manager’s Report – Everything going well with North Union – June 6th letting for Salzburg and 11 Mile Road – In the process of doing traffic counts – Chip/seal starts last week of June – Contract for paving almost done. Tom stated seal blend will be ready 3rd week of June, we will start mowing at the end of week.
Commissioner Gromaski moved to receive Engineer Report. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski
Commissioner Gromaski moved to approve Agreement #7-2014-01, with Hampton Township for various repairs. Project is estimated at $120,000. Building Better Local Roads is $20,000. Discretionary Funds is $11,500. BCRC share is $35,400. Total Township Cost is $53,100. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve Agreement #14-2014-01, with Williams Township for seal blend. Project is estimated at $13,950.00. Township Cost is $13,950. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Gromaski, Rivet & Rivard
PUBLIC INPUT – G. Augustyniak questioned chip & seal.
G. Brandt talked about mowing and why Midland County mows back farther.
P. Wasek questioned 8 Mile Road and when it will be fixed.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, June 11, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.:
Yeas: Gromaski, Rivet & Rivard
Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 21, 2014 ROAD SPECIAL MEETING
The special meeting of the Bay County Road Commission, Road Department, was called to order at 4:12 p.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager.
PUBLIC INPUT – No one present in the audience.
Discussion included an immediate action plan to repair the Local roads that failed as a result of the severe 2013 – 2014 winter. Commissioner Gromaski moved to approve staff taking the steps necessary to have the affected Local roads repaired as soon as possible by BCRC crews. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
PUBLIC INPUT – No one present in the audience.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 28, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 4:27 p.m.:
Yeas: Gromaski, Rivard & Rivet
Respectfully Submitted by: Approved by:
James C. Lillo, PE Richard S. Gromaski
Acting Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 14, 2014 ROAD REGULAR MEETING
The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:14 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Supervisors – Terry Watson, Bangor; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Donna Leitermann, Bangor Township Clerk; Mel McNally, Kawkawlin Township Trustee; and Lisa VanDusen, Assistant Clerk of the Board.
The Pledge of Allegiance was recited.
Commissioner Gromaski moved to approve the minutes of the April 30, 2014 & May 7, 2014 meetings. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
PUBLIC INPUT – NONE
Commissioner Rivet moved to approve to sign the BCRC Professional Services Agreement with Great Lakes Engineering for Biennial Bridge Inspection. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
Commissioner Rivard moved to approve MDOT Contract for 2014 Salzburg and Eleven Mile Road Reconstruction Project in Williams Township. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Rivet moved to approve MDOT Contract for Wheeler Road & Mackinaw Road Bridge Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve and sign a Letter of Agreement with Local #1096 to allow the Dispatch position to remain vacant until negotiation of next contract and to issue a seven-day posting for an Alternate Operator. Full Board to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve request for Steve Gray to attend MAPERS Spring 2014 conference. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to file for an Engineering Reimbursement for $10,000 from M.D.O.T. The Board and the Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
Commissioner Rivet moved to approve Rost Cleaning Service as our vendor for office cleaning for 2 days a week for the years 2014/2015. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Gromaski moved to approve Preliminary Plat for Holly Springs, Phase I Residential Subdivision in Monitor Township with exception it must coincide with Monitor’s cul-de-sac requirements. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Commissioner Gromaski moved to approve payroll for the period of 4/19/14 through 5/2/14 in the amount of $115,341.37. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet
Commissioner Rivet moved to approve bills in the amount of $167,640.66. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve permits 14-077 through 14-082. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
Engineer-Manager’s Report – MTF Report – Cash Balance Report – North Union; Two Mile to Euclid Avenue, construction has begun. One-way traffic, closed to thru traffic. Open to commercial, residents and emergency – Salzburg & Eleven Mile June letting, Mid-July construction start – Bridge rehabilitations for 2014, Mackinaw just north of North Union, Wheeler just west of Four Mile/I75 overpass to be in MDOT June letting, Mid-July construction start – Bridge applications were submitted on May 1st – Countywide Paving getting ready to go out for bid – PASER Ratings for Local Roads, reimbursement from Asset Management for $11.65/ local road mile rated was approved – Discussed recently passed $400 million transportation bill passed by the State House, urging everyone to tell legislators this money must go through the Act 51 formula – Midland County Chip Seal Program, 40 mile anticipated this year.
Commissioner Gromaski moved to approve office summer hours to be set to 7:00 a.m. to 3:00 p.m. from Memorial Day through Labor Day. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivet moved to approve Bay County Road Commission crews to load, haul or otherwise clean-up collected debris after the Kawkawlin River Association’s Annual Clean-up Day. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve to sign MATS Resolution for Planning Dollars toward required Local Match. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Rivard moved to approve BBLR Policy with changes noted. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard
PUBLIC INPUT – D. Bragiel commended Tom and Cory for taking him to look at the roads.G. Augustyniak questioned if bids were for blacktop and when will be complete; yes, AugustP. Wasek questioned asphalt in Williams Township.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 28, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 10:09 a.m.:
Yeas: Gromaski, Rivard & Rivet
Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 7, 2014 ROAD SPECIAL MEETING
The special meeting of the Bay County Road Commission, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.
Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Tom Kramer, General Superintendent; Scott Hoskins, Stewart, Beauvais & Whipple; and Danean Wright, Clerk of the Board.
PUBLIC INPUT – NONE
The 2013 Audit Report was presented by Mr. Scott Hoskins, CPA, of Stewart, Beauvais & Whipple. Commissioner Gromaski moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski
PUBLIC INPUT – NONE
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 14, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Gromaski, Rivet & Rivard
Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 30, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 16, 2014 meeting with one change being made. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – NONE

Commissioner Gromaski moved to approve to sign change order for Spence Brothers. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve to adopt Local Road Policy. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Bids were opened for Office Cleaning. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve Foster Oil as our vendor for fuel for the above ground tanks at all three garages for the year of 2014/2015. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 4/6/14 through 4/18/14 in the amount of $119,988.18. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $146,795.68. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve permits 14-058 through 14-071. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & River

Engineer-Manager’s Report – May 9th Johnson Drain open – Started work on North Union; road is closed – Salzburg and Eleven Mile June letting, mid-July start – Cory and Jim working on Bridge Application, due 5/1 – Mailbox Vouchers $8,000; look at policy.

PUBLIC INPUT – M. Galus commended Jim for presentation on BBLR.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 14, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 16, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Supervisors – Ronald Robbins, Beaver; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Rachel Phillips, Wade-Trim, Inc.; Rich Putt; and Lisa VanDusen, Assistant Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivard moved to approve the minutes of the April 2, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT – D. Bragiel mentioned a hole on Beaver Road between 4 Mile and Mackinaw.

Commissioner Rivet moved to approve PSA to Wade-Trim for Construction Survey and Staking Contract. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve vacation carryover request for John Pflueger. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to receive thank you from St. Patrick’s Day Parade Association and recognized sign shop staff for their assistance in setting up and taking down traffic control signage for the recent 2014 St. Patrick’s Day Parade. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve to receive bids for above ground fuel tanks. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

RESOLUTION – LOCAL BRIDGE PROGRAM PRIORITY LIST
Commissioner Gromaski offered the following resolution and moved for its adoption:
WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for Local Bridge funding of structures (bridges) in Bay County; and,
WHEREAS, The Board has ascertained that said structures are in critical need of replacement, and are deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the improvements listed below for the structures included in the following priority list. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of these projects, fiscal year 2017.

1. Fraser Street over Kawkawlin River (Bridge #09200016000B020, #678) – Replace
2. Hunter Road over the Pinconning River (Bridge #09312A00029B010, #742) – Replace
3. Mackinaw Road over the Johnson Drain (Bridge #092000400003060,
#707) – Replace
4. Eleven Mile Road over the Waldo Drain (Bridge #09302H00010B010, #715) – Replace
5. Erickson Road over the North Branch of Kawkawlin River (Bridge #09200024000B010, #688) – Replace

Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 3/22/14 through 4/11/14 in the amount of $118,487.39. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $573,090.06. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve permits 14-039 through 14-055. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski &

Engineer-Manager’s Report – Overtime Report – M-13 Bridge over Johnson Creek open – North Union has no start date yet; Consumers is out there working – June letting for Salzburg and 11 Mile – Roads Committee; BBLR draft will be sent out prior to the meeting on April 29th at 9:00 a.m. – Public Meeting for North Union Project had at least 150 people in attendance on 4/10 – T. Kramer met with MDOT, Saginaw and Midland County at Dow Corning discussing local road services and snow removal.

PUBLIC INPUT – G. Augustyniak questioned Local Bridge Program applications and questioned when M-13 will be shut down again.
P. Wasek questioned when daily traffic counts will be available.
G. Brandt questioned if anything would be done to Old Beaver Road.

Commissioner Rivet moved to approve bid and send PSA for execution to Great Lakes Engineering out of Lansing for bridge inspections, this is a budget item. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 30, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:58 a.m.:
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board