WEDNESDAY, MAY 15, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; Randy Frederick, General Superintendent; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; and Lisa VanDusen, Assistant Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 1, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve the minutes of the May 8, 2013 special meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – M. Niederquell commended BCRC for Spring application of permanent pavement markings on Bay County roadways.
G. Brandt questioned process on cross culverts.

Commissioner Rivet moved to approve Signage in Bay County for Bike Route 20 (USBR-20) for an amount not to exceed $900. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to authorize BCRC to continue to participate at the percentages listed for maintenance costs associated each of the listed signals. Chairman is authorized to sign. Motion was adopted on a roll call vote
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve corrections to Mr. Kramer’s Contract. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to approve Agreement #4-2013-01, with Fraser Township for seal blend. Project is estimated at $5,580.00. Building Better Local Roads is $5,580. Total Township Cost is $0. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve Agreement #14-2013-01, with Williams Township for seal blend. Project is estimated at $13,950.00. Total Township Cost is $13,950.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Agreement #14-2013-02, with Williams Township for various repairs. Project is estimated at $120,940.00. Building Better Local Roads is $20,000. Township Discretionary Funds is $11,500.00. Total Township Cost is $89,440. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to release a bond held for Gushow Land Development for bond #66112014. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve Agreement #2-2013-02, with Beaver Township for various repairs. Project is estimated at $370,000.00. Building Better Local Roads is $20,000. Total Township Cost is $350,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve Agreement #2-2013-01, with Beaver Township for seal blend. Project is estimated at $4,650.00. Total Township Cost is $4,650.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve Agreement #10-2013-01, with Monitor Township for seal blend. Project is estimated at $21,700.00. Total Township Cost is $21,700.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve Agreement #10-2013-02, with Monitor Township for various repairs contingent upon Williams Township approval. Project is estimated at $318,600.00. Building Better Local Roads is $20,000. Township Discretionary Funds is $11,500. Total Township Cost is $287,100. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to approve Agreement #5-2013-01REV, with Garfield Township for aggregate. Project is estimated at $29,500.00. Total Township Cost is $29,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve Agreement #5-2013-02, with Garfield Township for seal blend. Project is estimated at $5,580.00. Building Better Local Roads is $5,580.00. Total Township Cost is $0. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve Agreement #5-2013-03, with Garfield Township for various repairs. Project is estimated at $46,000.00. Building Better Local Roads is $20,000.00. Total Township Cost is $26,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #6-2013-03, with Gibson Township for seal blend. Project is estimated at $5,580.00. Total Township Cost is $5,580.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Agreement #7-2013-02, with Hampton Township for various repairs. Project is estimated at $120,000.00. Building Better Local Roads is $20,000.00. Total Township Cost is $60,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve Agreement #7-2013-01, with Hampton Township for seal blend. Project is estimated at $15,500.00. Township Discretionary is $11,500. Total Township Cost is $4,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve Agreement #4-2013-02, with Fraser Township for various repairs. Project is estimated at $231,600.00. Building Better Local Roads is $20,000.00. Total Township Cost is $211,600.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 4/20/13 through 5/3/13 in the amount of $115,313.40. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve bills in the amount of $164,634.33. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve permits 13-70 through 13-94. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Engineer-Manager’s Report – Salt Usage Report – Credit Card Report – CRASIF annual meeting on 7/25 & 25 in Mt. Pleasant – Budd Drain Project was let; will discuss at Pre-Con Meeting on 5/23 – Midland Road Project to start on 5/20 – Ricoma Beach easement update – N. Union Road discussion; slated for next year – Dow & MERSEN in Williams; waiting for MDOT to contact BCRC – Pug mill will be here 5/21 for seal blend – MATS met to discuss 2014-2017 projects; put in for Garfield Road.

Commissioner Rivard moved to appoint Dick Gromaski as voting member and Jim Lillo as Alternate for CRASIF annual meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

PUBLIC INPUT – G. Brandt questioned if Midland Road completion date remained the same; done in October.
M. Galus mentioned tire collection in Fraser Township for Bay County Mosquito Control is 5/25.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 29, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas: Rivet, Rivard & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 8, 2013 ROAD SPECIAL MEETING

The special meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:55 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; Randy Frederick, General Superintendent; and Tom Kramer General Superintendent; Supervisors – Terry Watson, Bangor; Gary Brandt, Monitor; and Jackie McCarthy, Clerk of the Board.

PUBLIC INPUT – NONE

Mr. Lillo began discussion of Proposal for Personnel Changes. Commissioner Rivard moved to approve moving Kevin Walczak and Burt Tomczak into the SAPA Civil Tech I job classification as of 5/6/13. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

MDOT Signal Agreements were discussed.

Mr. Lillo discussed attendance at first MATS meeting on 5/7/13 in Midland; $200,000 approved for a Garfield Road Project in 2015.

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, May 15, 2013 immediately following the Road Department meeting. Motion was adopted on a roll call vote at 10:40 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MAY 1, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; Randy Frederick, General Superintendent; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Supervisor; Ed Carstens, Superintendent; Supervisors – Terry Watson and Donna Leitermann Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 17, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

PUBLIC INPUT – G. Brandt questioned pond near Midland Road; Fraser & Seven Mile.

The 2012 Audit Report was presented by Mr. Scott Hoskins, CPA, of Stewart, Beauvais & Whipple. Commissioner Rivard moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to receive PSA for Midland Road Reconstruction and forward to Wade-Trim. Motion was adopted on a roll call vote;
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to award Low Bed Trailer Bid to Flint New Holland, Inc. for $39,494.00. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

The 2012 Act 51 Report was presented and discussed. Commissioner Gromaski moved to approve the Act 51 Report with the Vice-Chairman and the Finance Director to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve Act 51 Interfund Transfers. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivet moved to approve Agreement #13-2013-01, with Portsmouth Township for chip seal on various roads. Project is estimated at $290,000.00. Building Better Local Roads $20,000.00. Township Share is $270,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #13-2013-02, with Portsmouth Township for seal blend on various roads. Project is estimated at $15,500.00. Township Share is $15,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Agreement #8-2013-01, with Kawkawlin Township for seal blend on various roads. Project is estimated at $21,700.00. Township Share is $21,700.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

RESOLUTION – LOCAL BRIDGE PROGRAM PRIORITY LIST

Commissioner Rivard offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for Local Bridge funding of structures (bridges) in Bay County; and,

WHEREAS, The Board has ascertained that said structures are in critical need of improvement, from preventative maintenance to replacement, and are deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the improvements listed below for the structures included in the following priority list. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of these projects.

1. Midland Road over Culver Creek (Bridge #0900011000B010, #674) – Rehabilitation
2. Seven Mile Road over the Kawkawlin River (Bridge #09200039000B010, #701) – Preventative Maintenance
3. Hunter Road over Pinconning River (Bridge #09312A00029B010,
#742) – Rehabilitation
4. Eleven Mile Road over Waldo Drain (Bridge #09302H00010B010, #715) – Replace

Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 4/6/13 through 4/19/13 in the amount of $116,569.36. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $69,210.08. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 13-62 through 13-69. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Traffic Safety Workshop in Mt. Pleasant – Bridge applications will be submitted today – 4/23 Midland Road Project Public Meeting update (to start mid-May) – Public Meeting needed for Beaver Road – Ricoma Beach Project status.

Commissioner Gromaski moved to table involvement with signage for 16 locations for national bike route along Route USBR-20. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Augustyniak questioned selection of guardrail to replace.
P. Wasek requested advice on funding ideas.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 8, 2013 at 9:00 a.m for special meeting. Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 17, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer, New General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors – Ronald Robbins, Beaver; Ronald Campbell, Frankenlust; Laura Reynolds, Gibson; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell; Wade-Trim, Inc.; Ted Grohalski, resident; and Lisa VanDusen, Assistant Clerk of the Board.

The Pledge of Allegiance was recited.

Bids were opened for One New 35 Ton Low Bed Trailer. Commissioner Rivet moved to refer for review and award at the May 1, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve the minutes of the April 3, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski & Jim Lillo introduced our new General Superintendent, Tom Kramer.

PUBLIC INPUT – D. Schabel thanked the BCRC and NextEra/Tuscola Bay Wind for fixing the Cotter Road Bridge in township.
G. Brandt questioned the status on Chip Road.
G. Augustyniak questioned changing the cross-slope for chip seal roads from 2% to 3%.
T. Grohalski, Beaver Township resident questioned cutting brush in and cleanout of ditches on north side of Linwood Road.

Commissioner Gromaski moved to approve MDOT Contract for 2013 Midland Road Reconstruction Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve/adopt the 2013 Building Better Local Road Program as presented. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to award Vegetation Control Bid for guardrail to TruGreen and the Cattail Control Bid to Village Green. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve to adopt Agreement for Section 125 Premium Only Plan. Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to approve to allow employees to bring their children to work on Thursday, April 25, 2013. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve hiring Thomas Kramer as the new General Superintendent for the Bay County Road Commission contingent upon passing the required BCRC physical and background check. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 3/23/13 through 4/12/13 in the amount of $114,350.26. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to approve bills in the amount of $571,874.37. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve permits 13-55 through 13-61. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Engineer-Manager’s Report – Overtime Report review – Blue Water Meeting on April 30th at Sanilac County – Met with Tuscola Bay Wind to review roads that need repair – Midland Road Public Meeting at Monitor Township Hall on 4/23 at 7:00 p.m. – Chamber of Commerce Meeting on 4/26 from 11:30 – 1:30 at Bay Valley – Received notification from MDOT; funded on MERSEN & Salzburg Road All-Season projects – Ricoma Beach status update – Beaver Road status update – Discussion on flooding and bridge closures due to recent rain storms.

Commissioner Gromaski moved to approve to send BCRC PSA to Wade-Trim for construction survey staking and testing services for the 2013 Midland Road Project. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT – G. Brandt questioned load limits on bridges; new signs will be up within next 6 weeks.
G. Augustyniak questioned seal blend price increase.
P. Wasek commended Cory for working on road projects and also welcomed Tom Kramer.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 1, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 10:03 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, APRIL 3, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the March 20, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT – G. Brandt questioned public meeting for Midland Road Project.

Bids were opened for Roadside Vegetation Control Spraying. Commissioner Gromaski moved to refer for review and award at the April 17, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve and sign Title Sheet for Beaver Road Rehabilitation project. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to release a bond held for Summit Petroleum for permit #11-102. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve request to negotiate General Superintendent Position. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive an MTF History and Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve 2012 changes to the Act 51 Certification. Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive Thank You from the St. Patrick’s Day Parade Organization. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 3/9/13 through 3/22/13 in the amount of $125,338.01. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $144,902.07. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve permits 13-40 through 13-50. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Overtime Report – Commissioners Conference 4/14 – 4/16 – Superintendent position to be discussed in executive session today – Building Better Local Roads draft to be issued by 4/17 meeting – Midland Road will be let on 4/5/13 in Lansing – Traffic Control Standards Memo – Seal Blend orders requested from townships – Workers Compensation Insurance refund – VEBA Actuary Report.

Commissioner Gromaski moved to adopt Memorandum on Traffic Control Standards. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – P. Wasek questioned timing of prepay work for township agreements and speed study on Garfield Road.
G. Brandt & D. Bragiel questioned removal of signs per new Traffic Control Standards.
M. Galus questioned change in weight limits for roads.

There being no further business before the Board, Commissioner Rivet moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:52 a.m.
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 11:31 a.m. per Section 8 (c) of the Open Meetings Act to discuss General Superintendent Position. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to reconvene to regular session at 12:38 p.m. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, April 17, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 12:40 p.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, MARCH 20, 2013                    ROAD                    REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.

Roll Call:         Edward Rivet & Michael Rivard

Excused:        Richard Gromaski 

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Donna Leitermann, Bangor Treasurer; Mike Niederquell; Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the March 6, 2013 meeting.  Motion was adopted on a roll call vote:

Yeas:   Rivet & Rivard 

PUBLIC INPUT – G. Brandt requested public preconstruction meeting for Midland Road Project.

Commissioner Rivard moved to receive and sign a BCRC Professional Services Agreement for the rehabilitation of three county bridges to Wade-Trim for execution.  Chairman and Clerk are authorized to sign.  Motion was adopted on a roll call vote:

Yeas:   Rivard & Rivet

Bids received and opened on March 6, 2013 for Annual Materials were reviewed.  Commissioner Rivet moved to award the following:  Motion was adopted on a roll call vote:

Yeas:   Rivet & Rivard 

Commissioner Rivard moved to approve to place ad and take bids for one New 35 Ton Low Bed Trailer; item is in 2013 Capital Outlay Budget.  Bids will be opened on April 17, 2013.  Motion was adopted on a roll call vote:

Yeas:   Rivard & Rivet

Commissioner Rivet moved to receive the final Auditor’s Report for the 2011 State Trunkline Maintenance Contract on 3/14/13.  Motion was adopted on a roll call vote:

Yeas:   Rivet & Rivard

Commissioner Rivet moved to receive information on the new bridge postings for weight limits.  Motion was adopted on a roll call vote:

Yeas:   Rivet & Rivard

Commissioner Rivet moved to approve payroll for the period of 2/23/13 through 3/8/13 in the amount of $133,228.59.  Motion was adopted on a roll call vote:

Yeas:   Rivet & Rivard

Commissioner Rivard moved to approve bills in the amount of $356,373.72.  Motion was adopted on a roll call vote:

Yeas:   Rivard & Rivet

Commissioner Rivet moved to approve permits 13-34 through 13-39.  Motion was adopted on a roll call vote:

Yeas:   Rivet & Rivard

Engineer-Manager’s Report – Overtime Report – Workers Compensation refund – Credit card report – Commissioners CRAM Conference April 14-16 in Manistee – Interviews to begin for Superintendent position – Additional funding from BCATS; added projects for North Union, Old Kawkawlin and Patterson Roads – Building Better Local Road Policy; draft will be sent shortly with approval at next meeting – Status of design projects; all easements obtained for Beaver Road – Sign replacement memo from C. Wale; new standards.

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 3, 2013 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:35 a.m.:

Yeas:   Rivard & Rivet

Respectfully Submitted by:                                        Approved by:

Jackie McCarthy                                                        Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

WEDNESDAY, MARCH 6, 2013                     ROAD                     REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski & Edward Rivet

Excused:          Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the February 20, 2013 meeting.  Motion was adopted on a roll call vote:

Yeas:   Rivet & Gromaski

PUBLIC INPUT – NONE

Commissioner Rivet moved to receive and open 2013 Annual Material Bids and refer awards until the March 20, 2013 meeting.  Motion was adopted on a roll call vote:

Yeas:   Rivet & Gromaski

Commissioner Rivet moved to approve and forward a BCRC Professional Services Agreement for the rehabilitation of three county bridges to Wade-Trim for execution.  Motion was adopted on a roll call vote:

Yeas:   Rivet & Gromaski

Commissioner Gromaski moved to approve use of BCRC roadways and event directional signing within the road right-of-way for the Eye Bike Ride event on June 22, 2013.  Motion was adopted on a roll call vote:

Yeas:   Gromaski & Rivet 

Commissioner Gromaski moved to approve to place ads and take bids for roadside vegetation control, (guardrail and cattails).  Bids will be opened April 3, 2013.  Motion was adopted on a roll call vote:

Yeas:   Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 2/6/13 through 2/22/13 in the amount of $133,542.86.  Motion was adopted on a roll call vote:

Yeas:   Gromaski & Rivet

Commissioner Gromaski moved to approve bills in the amount of $213,212.74.  Motion was adopted on a roll call vote:

Yeas:   Gromaski & Rivet

Commissioner Rivet moved to approve permits 13-32 through 13-33.  Motion was adopted on a roll call vote:

Yeas:   Rivet & Gromaski

Engineer-Manager’s Report – Overtime report – MTF for March – CRAM Commissioners Conference in Manistee – Auction for Leadership of Bay County 3/21/13 – Superintendent position update – Update on Ricoma Beach & Midland Road projects – Additional funding available through BCATS; will use on North Union and Old Kawkawlin if approved next week with matching funds due in 2014 – Thank you from resident for recent grading work and new signs – CRAM survey request – MDOT project on Salzburg/M-84 from Euclid to Wenona starts 3/15/13.

PUBLIC INPUT – D. Bragiel questioned location of bridges related to PSA approval.

P. Wasek questioned status of Fisher Road abandonment, MDOT lights, and scraper use by our snow plows in subdivisions.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, March 20, 2013 at 9:00 a.m.  Motion was adopted on a roll call vote at 10:22 a.m.:

Yeas:   Rivet & Gromaski

Respectfully Submitted by:                                        Approved by:

Jackie McCarthy                                                        Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

WEDNESDAY, FEBRUARY 20, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.

Roll Call: Edward Rivet & Michael Rivard
Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Ed Carstens, WWTP Superintendent; Supervisors – Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the February 6, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

PUBLIC INPUT – NONE

Commissioner Rivet moved to table authorization for BCRC to continue to participate at the percentages listed for annual maintenance costs associated each of the listed signals until next meeting for clarification of fees and expiration dates. Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Mr. Frederick presented a letter from Liquid Calcium Chloride Sales, Inc. offering to extend their 2012 Chloride pricing, terms and conditions for an additional year. Commissioner Rivard moved to approve the request and use this company for 2013. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve purchase of one new Elgin Whirlwind Street Sweeper from the State Contract for $227,000 (net of $235,000 sales prices less $8,000 trade in of vehicle #1004). This is a budget item and will be purchased using a capital lease with a four year term with TCF Equipment Finance with four annual payments of $59,161.00 at 2.81%. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve to purchase of one new 2013 Ford Taurus from the State contract to replace an aging, high mileage fleet vehicle. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve payroll for the period of 1/26/13 through 2/8/13 in the amount of $141,714.31. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve bills in the amount of $385,407.88. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve permits 13-25 through 13-31. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Engineer-Manager’s Report – Overtime Report – Credit Card Report – CRAM Conference March 5-7 – State of Community lunch at Bay Valley today – Update on applications for General Superintendent – Status of 2013 projects – Audit began 2/18/13.

Commissioner Rivet moved to amend change to resolution to abandon Fisher Road; included change in utility easement width. Original was approved on December 27, 2012. Motion was adopted on a roll call vote:

Yeas: Rivet & Rivard

PUBLIC INPUT – M. McNally expressed appreciation for good communication with townships.
P. Wasek questioned charges for street lights on MDOT roads and street sweeper usage for townships.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, March 6, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:28 a.m.:

Yeas: Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 6, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Robbins, Beaver; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Earl Arnold, Monitor Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the January 23, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Gromaski moved to approve P.K. Contracting for completion of Permanent Pavement Markings in 2013. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve and sign the Wade-Trim Short Form Agreement for completion of 10 annual bridge inspections and three superstructure/deck inspections. Chairman and clerk are authorized to sign. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve County Traffic Control Order #13-13-1 for temporary “No Parking” signs on Johnson Street, 25th and 26th Street, June 25th – July 3rd in conjunction with the St. Stanislaus Polish Festival. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 1/12/13 through 1/25/13 in the amount of $130,970.13. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $138,370.37. Motion was adopted on a roll call vote:

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 13-22 through 13-24 with condition that 13-23 for St. Johns Church be investigated. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Overtime Report – MTF update – Ballot for upcoming CRAM Southern Conference in March – 2/20/13 State of the Community lunch at Bay Valley at 11:30 – Approximately 15 resumes received from job posting for General Superintendent – Insurance claim check received for 10/12 lightening damage – Bridge damage in Merritt Township, check received from NextEra Energy for repair – Midland Road project to be let in April.

PUBLIC INPUT – S. Stalsberg questioned drain work on Bay-Arenac Budd drain.
G. Augustyniak questioned clean-up on Kitchen Road.
P. Wasek commented on speed limits on Garfield Road; Mentioned lack of street signs in new sub division; Questioned abandonment status of Fisher Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, February 20, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:43 a.m.:

Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JANUARY 23, 2013                 ROAD                   REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – Ronald Robbins, Beaver; Tom Foret, Hampton; George Augustyniak, Fraser Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the January 9, 2013 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

PUBLIC INPUT – E. Jankowski, resident, voiced concerns about status of Carter Road and bridge on Linwood Road.

G. Augustyniak commended us for BCRC response in recent ice event.

Commissioner Rivet moved to approve to release the $60,000 bond for Keyes Trenching for the 2012 Carter Road Sanitary Sewer Project.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Gromaski moved to advertise for a March 6, 2013 bid opening for the Annual Materials to be awarded on March 20, 2013.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve to sign Title Sheet for Midland Road Reconstruction Project from Three Mile Road to Four Mile Road located in Monitor Township.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 12/29/12 through 1/11/13 in the amount of $121,298.51.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $268,733.45.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve permits 13-06 through 13-21.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Overtime Report – Blue Water Meeting 1/24/13 – Advertisement placed for Superintendent position – Status of 5/13 Marathon route – Status of easements on Midland & Beaver Road projects – Summarized Federal/State funding received over the last 10 years; received $11.4 million with $3.5 million BCRC match for several projects.

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivard moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting.  Motion was adopted on a roll call vote at 9:32 a.m.

Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 11:30 p.m. per Section 8 (c) of the Open Meetings Act to discuss Engineer-Manager’s employee evaluation.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Redmond & Rivet

Commissioner Rivet moved to reconvene to regular session at 12:17 p.m.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, February 6, 2013 at 9:00 a.m.  Motion was adopted on a roll call vote at 12:18 a.m.:

Yeas:   Gromaski, Rivet & Rivard

Respectfully Submitted by:                                        Approved by:

Jackie McCarthy                                                         Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board