WEDNESDAY, APRIL 2, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.
Roll Call: Edward Rivet & Michael Rivard
Excused: Richard Gromaski
Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Rachel Phillips, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the March 19, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

PUBLIC INPUT – P. Wasek questioned the Turning Back to Gravel Policy.
P. Wasek questioned the Salzburg drain pipe that is filled with concrete.
M. Galus asked a question regarding status of bids for paving in Linwood.
D. Schabel commended Tom/BCRC for removing ice from drain pipe.

Commissioner Rivet moved to approve signing BCRC PSA for SSI “As-Needed” Contract for BCRC Construction Projects in 2014. Chairman and Clerk authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve and forward BCRC PSA to Wade-Trim for signature for Construction Survey and Staking Contract for the 2014 North Union Rehabilitation Project. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve Stone Island Road, Temporary No Parking request and sign Temporary Traffic Control Order. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve use of BCRC roadways and event directional signing within the road right-of-way for the Eye Bike Ride Event on June 21st, 2014. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve to place ad and receive bids for cleaning service for main office. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve payroll for the period of 3/8/14 through 3/21/14 in the amount of $106,609.07. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $150,546.92. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve permits 14-032 through 14-038. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Engineer-Manager’s Report – M-13 Bridge detour from April 7th through 14th – North Union Public Informational meeting on April 10th at 6:30 p.m. at Bangor Township Hall – June letting, mid-July start on Salzburg and 11 Mile Road Projects – Presentation on March 20th at Rotary Club went well.

Commissioner Rivet moved to approve contract with Ron Wohlford on an as needed basis. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 16, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.:
Yeas: Rivet & Rivard

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

call for projects; Russell Street/Old Kawkawlin for replacement – Roads Committee schedule date to meet; BBLR, Poor Road Policy, Handout to Supervisors, rest to be mailed

– Local Roads Matter, grass roots initiative to get more funding for roads.

PUBLIC INPUT – D. Bragiel requested weight restriction signs on Beaver Road; digital copy of pamphlet.

G. Augustyniak questioned paving and who will be quoting on them. Also questioned when BCRC will know how they can spend the $488,000 received for overages for winter maintenance.

P. Wasek discussed 11 Mile Road and keeping Dow Corning in the loop on this, mentioned Bay Futures for another resource to help receive funding for roads and improvements.

Status of Garfield Road at Hotchkiss Safety Grant was discussed.

G. Brandt discussed Wilcox Drain – $160,000 BCRC portion.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 2, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 10:01 a.m.:

WEDNESDAY, MARCH 5, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski & Michael Rivard
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Supervisors – Ronald Robbins, Beaver; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; George Augustyniak, Fraser Township Trustee; Erich Smith, Wade-Trim, Inc.; Mike Niederquell, Spicer Group; Mel McNally, Kawkawlin Township Trustee; and Lisa VanDusen, Assistant Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the February 19, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

PUBLIC INPUT – S. Stalsberg thanked BCRC for setting road ratings and also requested ratings on primary roads.

R. Robbins questioned when Garfield Road is going to be looked at; depends on funds.

G. Brandt questioned cold patch not working; will be addressed.
Commissioner Rivard moved to receive and open 2014 Annual Material Bids and refer awards until the March 19, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to award Vegetation Control Bid for guardrail to TruGreen. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Mr. Lillo presented a letter from Pavement Recycling, Inc. requesting to extend their 2013 pulverizing pricing for an additional year. Commissioner Rivard moved to approve the request. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve purchase of one 2014 Ford Explorer from the state contract. The low bidder is Bill Snethkamp Lansing Dodge at $22,199.00. This is a Budget item. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Rivard moved to approve and sign Spicer Contract to complete upgrade of the County’s Certification Maps to electronic format for a proposed fee of $8,625. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 2/8/14 through 2/21/14 in the amount of $140,636.30. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Gromaski moved to approve bills in the amount of $166,885.30. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Rivard moved to approve permits 14-023 through 14-027. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Engineer-Manager’s Report – Overtime Report – BBLR is drafted and will distribute for supervisors to review – M-13 bridge beginning in April fighting the thaw; couple of weeks
before they can even pour deck – N. Union (2 Mile to Euclid) February 21st letting – Salzburg and Eleven Mile April or May 2014 letting – Public Meeting for Lauria & Euclid Water main was on 3/4/14.

J. Lillo discussed proposal from Saginaw County Road Commission for Munger Road to crush and shape, double chip seal, add 2” aggregate and chloride in Portsmouth Township. Commissioner Gromaski moved to approve. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

T. Piesik and Tom Kramer created a coloring book to be passed out to townships and schools to help them learn more about the Road Commission.

J. Lillo mentioned that Emmet County Road Commission passed a resolution supporting our resolution that was passed. Thank you will be sent.

PUBLIC INPUT – R. Robbins requested 4 way stop sign be installed at Linwood & Garfield.
G. Brandt questioned if BCRC was doing chip and seal for Midland; yes.
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, March 19, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 10:32 a.m.:
Yeas: Gromaski & Rivard

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 19, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Edward Rivet & Michael Rivard

Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Robbins, Beaver; Mark Galus, Fraser; Laura Reynolds, Gibson; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; George Augustyniak, Fraser Township Trustee; Erich Smith and Rachel Phillips, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivard moved to approve the minutes of the February 5, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve County Traffic Control Order #13-14-1 for temporary “No Parking” signs on Johnson Street, 25th and 26th Street, June 24th – June 30th in conjunction with the St. Stanislaus Polish Festival. Motion was adopted on a roll call vote: Yeas: Rivard & Rivet

Commissioner Rivard moved to approve the Commercial Drive Access Request for Auburn East Assisted Living in Williams Township. Motion was adopted on a roll call vote: Yeas: Rivet & Rivard

Commissioner Rivard moved to approve to adopt Performance Resolution for MDOT Annual Permit. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve payroll for the period of 1/25/14 through 2/7/14 in the amount of $168,119.81. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $445,366.93. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to approve permits 14-021 through 14-022. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Engineer-Manager’s Report – Discussed OT Report and salt inventory – Credit card report – MTF – Cash Flow projection – February 21st letting for North Union – Salzburg & 11 Mile scheduled for April/May letting – Lauria Road & Euclid Avenue meeting on March 4th; postcards mailed either 2/19 or 2/20.

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, March 5, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.: Yeas: Rivet & Rivard

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, FEBRUARY 5, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski & Michael Rivard

Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Mark Galus, Fraser; James Dubay, Garfield; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Erich Smith, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the January 22, 2014 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

PUBLIC INPUT – NONE

Commissioner Gromaski moved to approve MDOT Contract for 2014 North Union Road Rehabilitation Project, North Union Road – Two Mile Road to Euclid Avenue (M-13), Bangor Township. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote: Yeas: Rivard & Gromaski

Commissioner Rivard moved to approve request to issue a BCRC credit card to Cory Wale, PE, Civil Tech II/County Engineer. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 1/11/14 through 1/24/14 in the amount of $123,143.64. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $186,189.65. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve permits 14-017 through 14-020. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Engineer-Manager’s Report – OT Report; trending down “hopefully” – US-10/M-47 project in Williams Township will begin around June 9th and be open to traffic on October 10th with a full completion date of November 15th – Attended the Bay County Ways and Means committee meeting, the Road Commission Resolution was adopted unanimously – SAPA position was agreed to – Discussion regarding the long winter and OT.

PUBLIC INPUT – P. Wasek asked about having fire hydrants cleared.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, February 19, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas: Gromaski & Rivard

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JANUARY 22, 2014               ROAD                 REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; and Jim Marter, Accounting Manager; Supervisors – Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the January 8, 2014 meeting.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Rivard & Gromaski

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve a request from the St. Patrick’s Day Parade Association to set up and remove barricades on March 16^th contingent upon review of labor costs.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Gromaski & Rivet

Commissioner Gromaski motioned to approve PSA for Rehabilitation Design of Three Bridges for $28,575.00.  Chairman and Clerk are authorized to sign.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Rivard & Gromaski     

Commissioner Rivard moved to approve extending Ennis-Flint’s 2013 contract to provide Permanent Pavement Marking Legends for 2014.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivet & Rivard

 Commissioner Rivet moved to extend P.K. Contracting’s 2013 contract to complete County-wide Permanent Pavement Markings for 2014.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 12/28/13 through 1/10/14 in the amount of $166,218.97.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $369,437.58.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve permits 14-001 through 14-016.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Rivard & Gromaski

Engineer-Manager’s Report – Overtime Report Update – Blue Water Meeting Thursday in Frankenmuth – Asset Management update on conference call – North Union scheduled for February letting – Grade Inspection held for three bridges; trying to replace bridge in Kawkawlin, other two bridges will remain preventative maintenance – Jim to finish resolution to the State and get it to the Commissioner’s today.

PUBLIC INPUT – Tom gave an update on OT report, salt usage and mailbox vouchers.  

G. Augustyniak talked about our chip seal program and Midland Co. chip seal.

M. Galus questioned the PASER road report and if it’s done; will be addressed at BBLR on February 19^th.

There being no further business before the Board, Commissioner Rivet moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting.  Motion was adopted on a roll call vote at 9:58 a.m.

Yeas:   Rivard, Gromaski & Rivet

Commissioner Rivard moved to return to the Road Department regular session and then move into executive session at 11:30 a.m. per Section 8 (c) of the Open Meetings Act to discuss Collective Bargaining Strategy.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivet & Rivard     

Commissioner Rivet moved to reconvene to regular session at 12:19 p.m.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Gromaski & Rivet

Commissioner Rivet moved to approve the recommendation to create a SAPA Job Classification titled “Building, Sign and Safety Supervisor”.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Gromaski & Rivet

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, February 5, 2014 at 9:00 a.m.  Motion was adopted on a roll call vote at 12:20 p.m.:

Yeas:   Gromaski, Rivet & Rivard

Respectfully Submitted by:                                        Approved by:

Danean Wright                                                            Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

WEDNESDAY, JANUARY 8, 2014 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mel McNally, Kawkawlin Township Trustee; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Nominations were held for Chairman. Commissioner Rivet moved to appoint Gromaski as Chairman of the Board for 2014. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet
Abstained: Gromaski

Nominations were held for Vice-Chairman. Commissioner Gromaski moved to appoint Rivet as Vice-Chairman of the Board for 2014. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski
Abstained: Rivet

Commissioner Gromaski moved to approve the minutes of the December 27, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – G. Brandt asked how many mailbox vouchers were handed out. T. Kramer responded with approximately 40.

Commissioner Rivet moved to appoint the Engineer-Manager as the Bay County Road Commission’s official voting member, an alternate to the Chairman of the Board, acting on behalf of the BCRC Board for 2014 for BCATS Policy Committee. Further, that Cory L. Wale, PE also be named as a voting alternate. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to appoint the Engineer-Manager as the Bay County Road Commission’s official voting member and designate Cory Wale, PE as the alternate voting member for both MATS Technical and Policy Committees for FY 2014. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve to extend bid pricing for 2014 with Bit Mat Products for Asphalt Emulsion. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to advertise for a March 5, 2014 bid opening for the Annual Materials to be awarded on March 19, 2014. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to release a bond held for Merit Network for bond #CMS239704. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve payroll for the period of 12/14/13 through 12/27/13 in the amount of $166,218.97. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $132,360.97. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Engineer-Manager’s Report – Overtime Report – A lot of projects are under design; N. Union still a go for the spring – J. Lillo commended staff on doing a good job taking care of phone calls through the new complaint system – WWTF meeting on 1/9 and will get update on Williams Township Project – J. Lillo distributed a draft policy for Local Road Maintenance on when to turn a road from paved to gravel; R. Gromaski would like this to be approved at the 1/22 meeting.

PUBLIC INPUT – NONE
There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, January 22, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 10:06 a.m.:

Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board

FRIDAY, DECEMBER 27, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet

Excused: Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; James Dubay, Garfield; Tom Foret, Hampton; David Schabel, Merritt; George Augustyniak, Fraser Township Trustee; Mike Niederquell, Spicer Group; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the December 11, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

PUBLIC INPUT – Hampton, Monitor & Merritt townships commended the foreman on the good job they are doing on the snow removal.

Commissioner Rivet motioned to approve PSA for Old Kawkawlin Road Improvements for $99,971.22 and Patterson Road Improvements for $61,326.47. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to open the Public Hearing to review the 2014 Budget. Motion was adopted on a roll call vote at 9:16 a.m.:
Yeas: Rivet & Gromaski

The 2013 Budget was reviewed by D. Wright and J. Lillo.
Commissioner Rivard moved to approve the 2013 Final Budget and Adjustments as presented:

Commissioner Rivet moved to approve the 2014 budget. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to close the Public Hearing. Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 11/30/13 through 12/13/13 in the amount of $119,443.26. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $392,105.63. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Commissioner Gromaski moved to approve permits 13-284 through 13-292. Motion was adopted on a roll call vote:
Yeas: Rivet & Gromaski

Commissioner Rivet moved to receive credit card report. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivet

Engineer-Manager’s Report – Update on QSCEND on how it is working; let the townships know it’s available for use.

PUBLIC INPUT – G. Augustyniak asked about $15,000 for bridge projects.
There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, January 8, 2014 at 9:00 a.m. Motion was adopted on a roll call vote at 10:01 a.m.:
Yeas: Gromaski & Rivet

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, DECEMBER 11, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager;; Supervisors – Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Erich Smith, Wade-Trim, Inc.; Mike Niederquell, Spicer Group; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the November 27, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – L. Reynolds inquired about Whitefeather Road.

Commissioner Gromaski moved to approve Design Contract for Patterson Road Improvements from Wilder Road to Wheeler Road in Bangor Township and forward a PSA to Spicer Group for signatures. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve Design Contract for Old Kawkawlin Road Improvements from M-13 to State Park Drive in Monitor Township and forward a PSA to Spicer Group for signatures. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve payroll for the period of 11/16/13 through 11/29/13 in the amount of $129,001.55. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $268,332.72. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve permits 13-279 through 13-283. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Engineer-Manager’s Report – Discussion of O.T. Report – MTF History and Cash Balance – Next Blue Water Meeting January 23rd – Greg Brunner; MDOT on committee for Asset Management; Bay County was one of the counties selected to sit on the Committee; will be updating the Board on this – QSCEND to be implemented December 16th – Drain Commissioner is planning to bid the Wilcox Drain. BCRC will participate in bridge/culvert replacements in five locations.

PUBLIC INPUT – D. Bragiel talked about $.10 on the gallon.
P. Wasek asked about the QSCEND Program and where staff levels were at for BCRC.
P. Wasek discussed condition of culvert at Carter & N. Union.
G. Augustyniak commended Todd McLincha on the follow up of a snow complaint.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Friday, December 27, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:58 a.m.:
Yeas: Rivard, Gromaski & Rivet

Respectfully Submitted by: Approved by:
Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, NOVEMBER 27, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Tom Foret, Hampton; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Erich Smith, Wade-Trim, Inc.; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the November 13, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – NONE

Board of County Road Commissioners

County of Bay

Resolution Authorizing the SAW Grant Agreement

Minutes of the regular meeting of the Board of the County Road Commissioners of Bay County, County of Bay, State of Michigan, (the “Municipality”) held on Wednesday, November 27, 2013.

PRESENT: Members: Gromaski, Rivard & Rivet

ABSENT: Members: None

Member Gromaski offered and moved the adoption of the following resolution, seconded by Member Rivet & Rivard

WHEREAS, Part 52 (strategic water quality initiatives) of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended (“Part 52”), provides at MCL 324.5204e that the Michigan Finance Authority (the “MFA”) in consultation with the Michigan Department of Environmental Quality (the “DEQ”) shall establish a strategic water quality initiatives grant program; and

WHEREAS, in accordance with the provisions of 2012 PA 511, which provides grants to municipalities for sewage collection and treatment systems or storm water or nonpoint source pollution control; and

WHEREAS, in accordance with the provisions of 1985 PA 227, as amended, Part 52, and other applicable provisions of law, the MFA, the DEQ, and the Municipality that is a grant recipient shall enter into a grant agreement (the “SAW Grant Agreement”) that requires the Municipality to repay the grant under certain conditions as set forth in MCL 324.5204e, as amended; and

WHEREAS, the Municipality does hereby determine it necessary to (select one or more) ☒ establish an asset management plan, ☐ establish a stormwater management plan, ☐ establish a plan for wastewater/stormwater, ☐ establish a design of wastewater/stormwater, ☐ pursue innovative technology, or ☐ initiate construction activities (up to $500,000 for disadvantaged community).

WHEREAS, it is the determination of the Municipality that at this time, a grant in the aggregate principal amount not to exceed $707,000 (“Grant”) be requested from the MFA and the DEQ to pay for the above-mentioned undertaking(s); and

WHEREAS, the Municipality shall obtain this Grant by entering into the SAW Grant Agreement with the MFA and the DEQ.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The Chairman of the Board (Title of the Designees position), a position currently held by Richard S. Gromaski (name of the designee), is designated as the Authorized Representative for purposes of the SAW Grant Agreement.

2. The proposed form of the SAW Grant Agreement between the Municipality, the MFA and DEQ (attached Sample Grant Agreement) is hereby approved and the Authorized Representative is authorized and directed to execute the SAW Grant Agreement with such revisions as are permitted by law and agreed to by the Authorized Representative.

3. The Municipality shall repay the Grant, within 90 days of being informed to do so, with interest at a rate not to exceed 8 percent per year, to the Authority if the Municipality is unable to, or decides not to, proceed with constructing the project or implementing the asset management program for which the funding is provided within 3 years of the Grant award.

4. The Grant, if repayable, shall be a first budget obligation of the Municipality, and the Municipality is required, if necessary, to levy ad valorem taxes on all taxable property in the Municipality for the payment thereof, subject to applicable constitutional, statutory and Municipality tax rate limitations.

5. The Municipality shall not invest, reinvest or accumulate any moneys deemed to be Grant funds, nor shall it use Grant funds for the general local government administration activities or activities performed by municipal employees that are unrelated to the project.

6. The Authorized Representative is hereby jointly or severally authorized to take any actions necessary to comply with the requirements of the MFA and the DEQ in connection with the issuance of the Grant. The Authorized Representative is hereby jointly or severally authorized to execute and deliver such other contracts, certificates, documents, instruments, applications and other papers as may be required by the MFA or the DEQ or as may be otherwise necessary to effect the approval and delivery of the Grant.

7. The Municipality acknowledges that the SAW Grant Agreement is a contract between the Municipality, the MFA and the DEQ.

8. All resolutions and parts of resolutions insofar as they conflict with the provisions of this Resolution are rescinded.

Commissioner Rivard moved to approve the following meeting schedule for 2014:

PUBLIC NOTICE 2014

The regular meetings of the Board of County Road Commissioners, County of Bay, Michigan, will be held in their main office at 2600 E. Beaver Road, Kawkawlin, Michigan, on the following dates in 2014 at the posted times:

The meetings held at these posted times shall be to conduct the business of the Road Department. The business of the Department of Water & Sewer will be conducted at meetings to begin immediately following the adjournment of the Road Department meetings.

Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to release a bond held for Sterling Excavation Inc. for bond #55207249. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 11/2/13 through 11/15/13 in the amount of $110,850.24. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve bills in the amount of $404,539.86. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to approve permits 13-274 through 13-278. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Engineer-Manager’s Report – Blue Water Meeting on January 23rd – Three bridges to receive preventative maintenance in 2014; Mackinaw, Chip Road, and Wheeler Road – 2014 North Union (Two Mile to Euclid) reconstruction project update – Salzburg-11 Mile Road; Wade Trim almost done – Lauria Road and Euclid Road construction in 2014 for Bay County – Water Plant – Working with MDOT on Crane Road – Working with Williams Township on roads that will be crushed.

PUBLIC INPUT – P. Wasek discussed project on Garfield.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, December 11, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:28 a.m.:

Yeas: Rivard, Gromaski & Rivet

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board