The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Niederquell; Residents of Westgate Subdivision; Justin Engel, Bay City Times; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the August 22, 2012 meeting. Motion was adopted on a roll call vote:
Yeas:Gromaski, Rivard & Rivet

PUBLIC INPUT – D. Schabel commended BCRC for the completion of Kinney Road.
Several residents of Westgate Subdivision provided damage details from the 8/10/12 storm; discussion followed.

Commissioner Gromaski moved to approve request for Steve Gray to attend MAPERS Fall 2012 conference in Mackinaw for the Retirement System on September 8th -10th. Motion was adopted on a roll call vote:
Yeas:Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve change requested in Life & Disability Insurance Carrier to Lincoln National Life. Motion was adopted on a roll call vote:
Yeas:Rivet, Gromaski & Rivard

Commissioner Rivard moved to accept a thank you for addressing a storm sewer and sidewalk problem in Carter Ridge Subdivision by Bill Allsopp. Motion was adopted on a roll call vote:
Yeas:Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement with City of Bay City for chip seal on various roads for an estimated cost of $32,600. Motion was adopted on a roll call vote:
Yeas:Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve the revised Final Plat for Maple Ridge Subdivision as presented. Motion was adopted on a roll call vote:
Yeas:Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 8/11/12 through 8/24/12 in the amount of $120,459.60. Motion was adopted on a roll call vote:

Yeas:Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $184,824.10. Motion was adopted on a roll call vote:
Yeas:Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve permits 12-203 through 12-208. Motion was adopted on a roll call vote:
Yeas:Rivard, Rivet & Gromaski

Engineer-Manager’s Report – MCRCSIP refund received – MTF status – Countywide paving status – Salzburg Road project status – 11 Mile Road culvert project status – Garfield Road Bridge project status – Midland County chip seal is complete; fog seal to be done.

Commissioner Rivet moved to recess until completion of a bid opening associated with the DWS meeting at 10:00 a.m. Motion was adopted on a roll call vote:
Yeas:Rivet, Gromaski & Rivard

Commissioner Gromaski moved to re-open at 10:10 a.m. Motion was adopted on a roll call vote:
Yeas:Gromaski, Rivard & Rivet

PUBLIC INPUT – S. Stalsberg questioned bridge status. She questioned status meeting to review Annual Report; dates from auditor will be provided next meeting.
R. Frederick addressed resident storm complaints.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 19, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas:Rivet, Gromaski & Rivard

Respectfully Submitted by:
Jackie McCarthy, Clerk of the Board    

Approved by:
Richard S. Gromaski, Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; and Paul Wasek, Williams; Mike Niederquell; Wade-Trim, Inc.; William Tacey, Hampton Township; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

 Commissioner Gromaski moved to approve the minutes of the August 8, 2012 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to release a bond held for Meylan Farms for permit #10-211.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard 

Commissioner Rivet moved to approve Bangor DDA Sign on Shrestha Drive at Wilder Road in Bangor Township.  Motion was adopted on a roll call vote:

 Yeas:   Rivet, Gromaski & Rivard 

Commissioner Gromaski moved to approve to appoint Jim Lillo as the voting delegate and Richard Gromaski as the alternate voting delegate for the upcoming CRASIF annual meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 7/28/12 through 8/10/12 in the amount of $125,765.29.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet 

Commissioner Rivet moved to approve bills in the amount of $287,163.81.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

 Commissioner Rivard moved to approve permits 12-192 through 12-202.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Bay County Community Leader Summit on 9/18/12 at Doubletree – 2010 MDOT Audit results – Countywide paving project status; to start on 8/24 – 11 Mile project status – Salzburg Road status – Garfield Road Bridge status; seeking testing method to test other similar bridges – Midland chip & seal to be complete next week.

MISCELLANEOUS – Commissioner Gromaski commended employee Devlin Schmidt on a good job at clearing intersection at Cottage Grove and 8 Mile Road.

PUBLIC INPUT – G. Augustyniak questioned logging long term results of fog seal projects.  Requested clearing of specific intersections in his township. 

J. Bodreau, resident, questioned pedestrian feature on light at Wilder and Two Mile Road.

 There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 5, 2012 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:44 a.m.:

Yeas:   Rivet, Gromaski & Rivard 

Respectfully Submitted by:                                        Approved by: 

Jackie McCarthy                                                         Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

 Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

 Also present were:      Road Commission Representatives: Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

 The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 25, 2012 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

 Commissioner Gromaski moved to approve Snyder & Staley Engineering PLC to perform geotechnical design services for pavement design on Salzburg Road – Carter to 11 Mile for $3,450.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

 Bids were received and opened for HMA Surfacing at various locations.  Commissioner Rivard moved to accept the low bid of Saginaw Asphalt for $376,116.00.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

 Bids were received and opened for US-10 Concrete Repair Project.  Commissioner Gromaski moved to refer for review.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivet & Rivard

 Commissioner Gromaski moved to approve payroll for the period of 7/14/12 through 7/27/12 in the amount of $124,803.64.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

 Commissioner Rivet moved to approve bills in the amount of $500,278.07.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve permits 12-181 through 12-191.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Superintendent’s Report – Status of chip seal projects – Garfield Road Bridge; repairs exceeded estimates and bridge will be closed for several weeks – Eleven Mile Road Project status – Township Agreement update.

MISCELLANEOUS – Commissioner Rivet mentioned receipt of letter from Pinconning Township Supervisor and addressed some of the budget questions.

PUBLIC INPUT – S. Stalsberg discussed her letter sent to the Board.
P. Beson questioned issue of water on road near his business.
P. Wasek requested attention to pavement repair on Garfield Road.

 There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, August 22, 2012 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:35 a.m.:

Yeas:   Rivard, Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy  Clerk of the Board
Approved by: Richard S. Gromaski Chairman of the Board

WEDNESDAY, JULY 25, 2012 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Bradd Maki, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 11, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve Agreement #5-2012-03, with Garfield Township for various repairs. Project is estimated at $40,000.00. Building Better Local Roads is $20,000. Total Estimated Cost is $20,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to authorize Chairman to sign the Acceptance of Letter of Engagement for the Medicare Modernization Act. Cost is to be split between the Road Commission Dept. and Dept. of Water & Sewer. Cost is $2,500 for Actuarial Equivalence Test for each Group Health Plan with up to 3 benefit options. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to write off and turn over to the collection agency uncollected accounts receivables as of June 30, 2012. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to receive thank you from the Kawkawlin River Watershed property Owner’s Association for BCRC crews picking up debris from their 18th Annual River Cleanup. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

WEDNESDAY, JULY 25, 2012 ROAD PAGE 2

Commissioner Gromaski moved to approve payroll for the period of 6/30/12 through 7/13/12 in the amount of $119,538.17. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $624,966.09. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 12-170 through 12-180. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Salzburg Road project status – 9:30 a.m. on the 8th of August will be bid opening for MDOT US-10 Concrete Patch project and BCRC County-Wide Paving projects – 11 Mile Road Culvert project status – Signs have been received for countywide grant project – Status of chip seal projects – Blue Water Quarterly Meeting 7/26/12 in Lapeer – State Park signs – Preliminary result of 2010 MDOT Trunkline Audit.

PUBLIC INPUT – G. Augustyniak questioned results of fog seal.
P. Wasek questioned Carter & Midland Road corner work.

Commissioner Rivet moved to request opinion from our attorney on documentation provided to insurance companies when they refuse to pay 100% of claims. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, August 8, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:32 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, JULY 11, 2012 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; Robert Pawlak, Portsmouth; and Paul Wasek, Williams; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the June 27, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Gromaski moved to sign PSA for Wilder Road and Two Mile Road Traffic Signal with Wade-Trim, Inc. Chairman and Clerk are authorized to sign. Motion was adopted on a roll vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to sign PSA for Beaver Road, Old Beaver to I-75 with Wade-Trim, Inc. Chairman and Clerk are authorized to sign. Motion was adopted on a roll vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to sign PSA for Chip Road between 7 Mile and 8 Mile Roads with Soil & Materials Engineers, Inc. Chairman and Clerk are authorized to sign. Motion was adopted on a roll vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive an MTF History and Cash Balance Report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to receive a thank you from Copoco Community Credit Union for the loan of the signs as well as their delivery and pick-up for their 18th Annual Safety Day. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard
WEDNESDAY, JULY 11, 2012 ROAD PAGE 2

Commissioner Rivard moved to approve request to advertise for MDOT, US-10 Concrete Patching, I-75 to M-47 with bid opening on 8/3/12 at 10:00 a.m. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve request to advertise for 2012 County-Wide Paving with bid opening on 7/25/12 at 9:15 a.m. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 6/16/12 through 6/29/12 in the amount of $121,714.43. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $362,600.53. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 12-159 through 12-169. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Credit card report – Township agreement summary – Salzburg Road project status – Chip seal project status – Blue Water Meeting 7/26/12 in Lapeer – Garfield Road Bridge project status – Budget process to begin earlier this year to plan for additional 2013 projects.

Commissioner Rivet moved to approve Final Plat for Maple Ridge Subdivision in Hampton Township on Wagner Road. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT – G. Augustyniak questioned Flint New Holland purchase.
P. Wasek questioned status of Garfield Road project.
R. Pawlak questioned Annual Report meeting for details; agreed to set Roads Committee meeting to discuss.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, July 25, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, 

Edward Rivet.

Roll Call: Edward Rivet & Michael Rivard
Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Neilson, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; John Billette, Civil Engineering Consultants; Joe Bodreau; Mike Bogie, Tuscola Bay Wind; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the June 13, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

PUBLIC INPUT – NONE

Commissioner Rivard moved to award Contract and prepare an Agreement to hire J. Ranck Electric for the replacement of the traffic signal at Two Mile Road and Wilder Road. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve the commercial access drives at the locations presented for the Tuscola Bay Wind Farm in Merritt Township. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve Karbowski Oil as our supplier for oils and lubricants for 2012. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivard moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller. A road commission employee will operate the equipment and insurance will be provided. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet expressed condolences for the loss of Commissioner Gromaski’s father-in-law. 

Commissioner Rivet moved to approve Agreement #11-2012-01, with Mt. Forest Township for various repairs. Project is estimated at $40,000.00. Building Better Local Roads is $20,000. Total Estimated Cost is $20,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve and forward BCRC PSA to Wade-Trim for signature for the Beaver Road, Old Beaver to I-75, Survey & Design. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve to send PSA to Wade-Trim for signatures for Construction Engineering for Wilder Road and Two Mile Road Traffic Signal in Bangor Township. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve issuance of Credit Card for BCRC Finance Director. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve payroll for the period of 6/2/12 through 6/15/12 in the amount of $124,121.05. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivard moved to approve bills in the amount of $606,922.10. Motion was adopted on a roll call vote:
Yeas: Rivard & Rivet

Commissioner Rivet moved to approve permits 12-151 through 12-158. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Engineer-Manager’s Report – Salzburg Road status; scheduled to start next week – Cody Estey Road project was moved to the MDOT January 2013 letting – Chip seal project status – Tuscola Bay Wind status affecting roads; letter received from Tuscola Bay Wind representative.

Commissioner Rivet received correspondence addressed to the Board & Engineer-Manager and moved to refer to Engineer-Manager for response. Motion was adopted on a roll call vote:
Yeas: Rivet & Rivard

Commissioner Rivet moved to place 45 mph signs on Baxman Road for a temporary time period of 90 days. Motion was adopted on a roll call vote: Yeas: Rivet & Rivard

PUBLIC INPUT – G. Brandt requested 45 mph signs on Baxman Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, July 11, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.:
Yeas: Rivard & Rivet

Respectfully Submitted by: Approved by: 

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 30, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Gromaski moved to approve and sign PSA for Flajole Road between Salzburg Road and US-10 with Soil & Materials Engineers Inc. Chairman and Clerk are authorized to sign. Motion was adopted on a roll vote:
Yeas: Gromaski, Rivard & Rivet

Bids were received and opened for Wilder Road at Two Mile Road Traffic Signal Modernization. Commissioner Gromaski moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive a retirement letter from Randy Frederick. He plans to retire before the end of his contract, and an exact date is yet to be determined. The Board noted appreciation for his service and dedication. Motion was approved on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #12-2012-01, with Pinconning Township for various roads. Project is estimated at $117,305.00. Building Better Local Roads is $20,000. Township Share is $97,305.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

The Engineer-Manager and Finance Director presented the 2011 Annual Report. Commissioner Gromaski moved to receive and distribute the report and put a link to the report on the website. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to award bid and sign the Agreement for survey of Kinney and Wilder Road with Spicer Group, Inc. for $1,237. Chairman and Clerk are authorized to sign. Motion was adopted on a roll vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to award bid and sign the Agreement for base stabilization for Chip Road with Wadel Stabilization for $45,567. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve appointing James Lillo, as voting delegate and Richard Gromaski as alternate voting delegate to the 2012 MCRCSIP Annual Meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 5/19/12 through 6/1/12 in the amount of $122,434.70. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $425,319.37. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve permits 12-146 through 12-150. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Cash Flow projection – Credit card report – Salzburg Road project status – Summer projects – Beaver Road; received a safety grant of $489,000 for 2013 project – Williams Township TCO status – MDOT TSC open house today for M-84 project at Wisner Township Hall – Chip Seal project status – Seal blend is made and ready to be distributed.

Commissioner Gromaski moved to award bid for Sheet Pile for culvert repair. One bid was received from Crane Materials Inc. with various price options. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – D. Bragiel commended staff for obtaining safety grant for Beaver Road Project.
D. Schabel commended staff for recent road repairs.
G. Brandt questioned status of traffic signs on Baxman Road.
P. Wasek – Discussed Lansing Township Day last week with highlights regarding roads.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 27, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:50 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mike Niederquell; Wade-Trim, Inc.; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 16, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt questioned speed limit signs for upcoming project.
G. Augustyniak questioned timing of chip & seal projects.

Commissioner Gromaski moved to adopt BCATS Local Funding Resolution. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Commercial Drive Access Request for Bayfield Assisted Living, Monitor Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #3-2012-02, with Frankenlust Township for various roads. Project is estimated at $72,669.00. Township Share is $72,669.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #5-2012-01, with Garfield Township for Eleven Mile Road. Project is estimated at $1,160.38. Township Share is $1,160.38. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Agreement #13-2012-01, with Portsmouth Township for various roads. Project is estimated at $267,015.00. Building Better Local Roads is $20,000. Township Share is $247,015.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve Agreement #14-2012-02, with Williams Township for W. North Union Road. Project is estimated at $18,500.00. Township Share is $18,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve to sign PSA from Soil & Materials Engineers, Inc. for Flajole Road between Salzburg Road and US-10. Motion was adopted on a roll vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 5/5/12 through 5/18/12 in the amount of $120,580.37. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $117,234.13. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 12-125 through 12-145. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – MTF history – June Association of Southern Michigan Road Commissions conference; Finance Director to attend – Chip Road project bids; Wadel was low bid in bid opening last week – Hotchkiss Road, Fraser to Seven Mile paving – Recap of 5/20 Qualifier marathon.

Commissioner Gromaski moved to approve advertising for bids on the Traffic Signal at Two Mile and Wilder Road to be opened on June 13, 2012 at 9:15 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to receive PSA for Salzburg Road Construction Staking and Testing for signatures. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT – P. Wasek questioned Traffic Control Order on Garfield Road and chance of increasing width of road from North Union to Midland Road. He also questioned Road Commission involvement with road right-of-way for new business access.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, June 13, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 2, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt questioned route for 5/20 marathon

Commissioner Gromaski moved to approve Preliminary Final Plat for Liberty Square Residential Subdivision, No. 2, in Bangor Township contingent upon approval from Bangor Township. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve MDOT Contract for 2012 County-wide signing. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve and forward a BCRC Professional Services Agreement to Wade-Trim for signatures for the Salzburg Road Improvements – Construction Staking and Testing, Three Mile to Four Mile in Monitor Township at a proposed cost of $6,808.67. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to file for an Engineering Reimbursement for $10,000 from M.D.O.T. The Board and the Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve the Non-Privacy and Monitoring Policy. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

WEDNESDAY, MAY 16, 2012 ROAD PAGE 2

Commissioner Gromaski moved to approve Bay County Road Commission crews to load, haul or otherwise clean-up collected debris after the Kawkawlin River Association’s Annual Clean-up Day. Motion was adopted on a roll call vote: 
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #2-2012-01, with Beaver Township for various repairs. Project is estimated at $362,521.00. Building Better Local Roads is $20,000. Township Share is $342,521.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Agreement #3-2012-01, with Frankenlust Township for various roads. Project is estimated at $72,550.00. Township Share is $72,550.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #4-2012-01, with Fraser Township for various repairs. Project is estimated at $142,050.00. Township Discretionary Funds is $5,775. Building Better Local Roads is $20,000. Township Share is $116,275.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #7-2012-01, with Hampton Township for various repairs. Project is estimated at $115,500.00. Township Discretionary Funds is $11,500. Building Better Local Roads is $20,000. Township Share is $84,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Agreement #8-2012-01, with Kawkawlin Township for various repairs. Project is estimated at $87,250.00. Building Better Local Roads is $20,000. Township Share is $67,250.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #9-2012-01, with Merritt Township for various repairs. Project is estimated at $118,250.00. Building Better Local Roads is $20,000. Township Share is $98,250.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

WEDNESDAY, MAY 16, 2012 ROAD PAGE 3

Commissioner Gromaski moved to approve Agreement #14-2012-01, with Williams Township for various repairs. Project is estimated at $264,275.00. Building Better Local Roads is $20,000. Township Discretionary Funds is $11,500. Township Share is $232,775.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve to purchase one new Sign Shop Truck, a Ford 2012 Ford F550 with Aerial Bucket from MiDeal State Contract. The price for the new truck with trade in for truck #181 is $104,278. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

The 2011 Audit Report was presented by Jackie McCarthy. Commissioner Gromaski moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Agreement #BC-2012-01, with City of Bay City for chip seal on Walnut. Project is estimated at $11,040.00. Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve the commercial access request for CoPoCo Community Credit Union contingent upon revision of the entrance radii as stated. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 4/21/12 through 5/4/12 in the amount of $114,365.74. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $284,314.44. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 12-101 through 12-124. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Credit card report – CRAM Southern Road Conference voting ballots – MTA Conference on 5/10 with MCRC – Cody Estey project status – 5/20 marathon update – Salt usage.

WEDNESDAY, MAY 16, 2012 ROAD PAGE 4

PUBLIC INPUT – T. Watson discussed Clean-up Day 5/19 from 10:00 a.m. until 2:00 p.m. in Bangor Township.
G. Augustyniak commented on Midland County Road Commission Road Millage.
P. Wasek questioned speed limit on Garfield Road.
M. Niederquell commended BCRC for Spring application of permanent pavement markings verses Fall application as other agencies do.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 30, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas: Rivard, Rivet, Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Joe Bodreau; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 18, 2012 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – P. Wasek clarified recent article in Bay City Times

Commissioner Rivet moved to approve to sign PSA to Wade Trim for Midland Road, Three Mile Road to Four Mile Road Reconstruction Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas Rivet, Gromaski & Rivard

RESOLUTION – LOCAL BRIDGE PROGRAM PRIORITY LIST

Commissioner Rivard offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for Local Bridge funding of structures (bridges) in Bay County; and,

WHEREAS, The Board has ascertained that said structures are in critical need of improvement, from preventative maintenance to replacement, and are deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the improvements listed below for the structures included in the following priority list. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of these projects.

1. Midland Road over Culver Creek (Bridge #0900011000B010, #674) – Rehabilitation
2. Seven Mile Road over the Kawkawlin River (Bridge #09200039000B010, #701) – Preventative Maintenance
Erickson Road over the Tebo Drain (Bridge #09200024000B020, #689) –
Preventative Maintenance
Saganing Road over the Saganing Creek (Bridge #0920003200B010, #695) 
Preventative Maintenance
3. Mackinaw Road over the Johnson Drain (Bridge #092000400003060, 
#707) – Replace
4. Seven Mile Road over the Tebo Drain (Bridge #09200039000B030, #703) – Replace

Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve/adopt the 2012 Building Better Local Road Program as presented. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve and sign the Construction Administrator Independent Contractor Agreement for Brenda Swanson. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #10-2012-01, with Monitor Township for chip seal and seal blend on various roads. Project is estimated at $187,450.00. Building Better Local Roads $20,000.00. Township Share is $167,450.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #10-2012-02, with Monitor Township for chip seal and crush & shape on various roads. Project is estimated at $123,721.00. Township Discretionary Funds $11,500.00. Township Share is $112,221.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

The 2011 Act 51 Report was presented and discussed. Commissioner Gromaski moved to approve the Act 51 Report with the Vice-Chairman and the Finance Director to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve Act 51 Interfund Transfers. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve commercial driveway access for Paramount Rehabilitation Services in Hampton Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 4/7/12 through 4/20/12 in the amount of $112,942.38. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $321,136.99. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve permits 12-83 through 12-100. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Cody Estey Road G.I. meeting held 4/27/12 – 5/20/12 Marathon status – Policy update – Saginaw County will purchase approximately 1000 T of seal blend from us – Summer hours started 4/30/12 – Summer help will begin next week.

Commissioner Gromaski moved to approve driveway policy contingent upon adding “at the discretion of the engineer manager for road right-of-way” or similar. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – S. Stalsberg questioned Local Road Transfer on Act 51.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, May 16, 2012 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board