WEDNESDAY, NOVEMBER 13, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Jim Marter, Accounting Manager; Supervisors – Ronald Campbell, Frankenlust; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; Mark Shaw and Randy Henige, Consumers Energy; James Hammond, and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 30, 2013 meeting. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – S. Stalsberg requested a list of county roads that could be returned to gravel in 2014.

Commissioner Rivet moved to receive Markel Road Bridge over the Constant-Durussell Drain Closure information. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve to award Shaw Contracting as the contractor for installation of culverts in the six locations defined on the bid. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 10/19/13 through 11/1/13 in the amount of $110,167.79. Motion was adopted on a roll call vote:

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve bills in the amount of $403,349.15. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to approve permits 13-266 through 13-273. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Review of MTF – Cash Balance Cash Projection – Beaver Road; punch list items will be finished, but may have to wait until spring due to cold weather – Midland Road almost completed – Internal change regarding phone system; will now have to go through a phone tree – Discussion of new complaint tracking system and its benefits – Local Bridge Program money $887,000 to replace bridge on Midland Road over Culver Creek; 7 Mile over Kawkawlin River at Wetters Road $277,323 preventative maintenance; 95% paid for by the program, 5% BCRC responsibility – Seal Blend on 8 Mile Road Bridge.

PUBLIC INPUT – G. Augustyniak questioned AuSable State Road bridge’s eligibility for Local Bridge funds.

G. Augustyniak questioned when Edwin Street would be paved.

G. Brandt asked if North Union ditching was complete.

P. Wasek questioned calls being sent out to township for supervisor instead of Foreman.

P. Wasek asked who is responsible for crosswalk signals at Midland and Garfield.

D. Bragiel asked where the water will go from the ditch located on Townline Road on 7 Mile and Fraser.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:50 a.m.

Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to return to the Road Department regular session and then move into executive session at 11:40 a.m. per Section 8 (c) of the Open Meetings Act to discuss motion for strategy regarding outsourcing of work. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to reconvene to regular session at 1:11 p.m. Motion was adopted on a roll call vote:

Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to postpone discussion of matter until further notice. Motion was adopted on a roll call vote:

Yeas: Rivard, Gromaski & Rivet

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, November 27, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 1:14 p.m.:

Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski

Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 30, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Vice-Chairman, Edward Rivet.

Roll Call: Edward Rivet & Michael Rivard
Excused: Richard Gromaski

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Erich Smith, Wade-Trim, Inc.; Randy Bellor, 2123 Midland Road; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Rivet moved to approve the minutes of the October 16, 2013 meeting. Motion was adopted on a roll call vote:
  Yeas: Rivard and Rivet

PUBLIC INPUT – NONE

Bids were opened for culvert replacements at various locations. Commissioner Rivet moved to refer for review and award at the November 13, 2013 meeting. Motion was adopted on a roll call vote:
  Yeas: Rivard and Rivet

Commissioner Rivard moved to approve the Commercial Drive Access Request for Thelen Auto Group in Bangor Township. Motion was adopted on a roll call vote:
  Yeas: Rivet and Rivard

Commissioner Rivet moved to receive credit card statement. Motion was adopted on a roll call vote:
  Yeas: Rivard and Rivet

Commissioner Rivet moved to approve Agreement #4-2013-04, with Fraser Township for Anderson Road. Project is estimated at $50,000.00. Total Township Cost is $50,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
  Yeas: Rivard and Rivet

Commissioner Rivet moved to approve payroll for the period of 10/5/13 through 10/18/13 in the amount of $114,719.83. Motion was adopted on a roll call vote:
  Yeas: Rivard and Rivet

Commissioner Rivard moved to approve bills in the amount of $515,203.00. Motion was adopted on a roll call vote:

  Yeas: Rivet and Rivard

Commissioner Rivet moved to approve permits 13-256 through 13-265. Motion was adopted on a roll call vote:
  Yeas: Rivard and Rivet

Engineer-Manager’s Report – Beaver Road paving should be done the next few days with a 11/15/13 target completion date – Midland Road; punch list items should be done this year and finished in spring – Ricoma Beach authorization to take down trees hopefully this fall – Salt is in; getting trucks ready; 2nd & 3rd shift starting in November – JGHS request to review area for No Parking signs, parents are parking on road to pick up and drop off kids – Merritt Township; Markel Bridge to be closed, not maintainable, located east of M-15.

PUBLIC INPUT – G. Augustyniak questioned tree on Kitchen Road; Tom has bid out for tree removal.
P. Wasek questioned Garfield Road between Midland and North Union, Garfield Road interchange is MDOT’s problem.
G. Brandt questioned chip seal on Four Mile and North Union – used these local roads for detour on two projects. BCRC said they would place single seal next year due to damage done during detour times.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, November 13, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:40 a.m.:
  Yeas: Rivard and Rivet

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 16, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Tom Wheeler, Wade-Trim, Inc.; Kimberly Day, Garfield; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 2, 2013 meeting. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – G. Brandt questioned N. Union project.

RESOLUTION – 2015 GARFIELD ROAD AND HOTCHKISS ROAD INTERSECTION SAFETY PROJECT

Commissioner Rivet offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, recognize and support road projects that enhance Bay County, its communities, and Townships, including enhancements involving road quality, vehicular safety and overall public safety and convenience,

WHEREAS, the Board has been involved in the proposed road project involving the reconstruction of Garfield Road north of the Hotchkiss Road intersection approximately 1000′ and the reconstruction of the Garfield Road and Hotchkiss Road intersection to current AASHTO and MDOT safety standards within the Township of Williams, Bay County and Township of Tittabawassee, Saginaw County,

WHEREAS, the Saginaw County Road Commission’s Engineering Department has been involved in said proposed road project, agrees with the findings of the Bay County

Road Commission and supports the findings and the solicitation of Safety Grant Program funds to help pay for the project,

NOW THEREFORE BE IT RESOLVED, that the Board hereby supports the proposed 2015 reconstruction of Garfield Road north of Hotchkiss Road and the Garfield Road and Hotchkiss Road intersection to incorporate the safety improvements as stipulated by AASHTO and MDOT. Also, that the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of this project during the 2015 Fiscal Year Funding Cycle.

Motion was adopted on a roll call vote:
  Yeas: Rivard, Gromaski & River

Commissioner Gromaski moved to approve Engagement Letter for Stewart, Beauvais & Whipple to perform the 2013 audit. Chairman is authorized to sign. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to release a bond held for B & B Well Drilling for bond #66057207. Motion was adopted on a roll call vote:
  Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve the 2013 Budget Meeting Schedule. Motion was adopted on a roll call vote:
  Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve request to advertise for 2013 culvert installation in numerous locations. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve request not to proceed with the BCRC’s County-Wide Paving Program for 2013 and re-bid in the Spring of 2014. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 9/21/13 through 10/4/13 in the amount of $114,540.04. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $431,789.39. Motion was adopted on a roll call vote:
  Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve permits 13-241 through 13-255. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Engineer-Manager’s Report – Beaver Road to be paved November 1st weather permitting – North Union Project, BCRC required to upgrade all pedestrian signals and ramps to ADA standards according to Federal Mandate – Midland Road is complete except for punchlist items – Ricoma Beach down to one easement, the rest have been signed; project for next year – Access Management Plan working with State in regards to Wilder Road; MDOT to provide $25,000, our cost is $5,000 – Salzburg Road, Carter to Eleven Mile and Eleven Mile to Dow Corning north entrance, 2014 project; – Start on crush and shape, start south, go north, take 2 weeks to complete – Salt being delivered for winter season.

PUBLIC INPUT – D. Bragiel expressed input on guardrail on ditches.
P. Wasek thanked to Christine Witucki for help with pavement markings.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, October 30, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.
  Yeas: Gromaski, Rivet, Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, OCTOBER 2, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Ronald Campbell, Frankenlust; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Kimberly Day, Garfield Township; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 18, 2013 meeting. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – P. Wasek questioned Midland Rd. narrowing down to 2 lanes at Four Mile.

Commissioner Rivard moved to approve to request to advertise for 2013 County-Wide Paving. Motion was adopted on a roll call vote:
  Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to release a bond held for White Construction for bond #SU1100910. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to release a bond held for White Construction for bond   #SU1100908. Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve and sign Amendment No. 1 for the 2013 Midland Road Reconstruction Project. Engineer-Manager to sign. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 9/7/13 through 9/20/13 in the amount of $128,945.83. Motion was adopted on a roll call vote:
  Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve bills in the amount of $358,537.82. Motion was adopted on a roll call vote:
  Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve permits 13-225 through 13-240. Motion was adopted on a roll call vote:

  Yeas: Rivard, Gromaski & Rivet

Engineer-Manager’s Report – Midland Road is now open – Beaver Road Cold-In-Place Recycling starts at 11:00 today – N. Union; we anticipate a Nov/Dec letting – Two Mile to Euclid, will occur Spring 2014 – Salzburg Road; ready to send in GI Plans today – Safety Grant 2015 due this Friday 10/5; Cory and Jim will be working on it, Grant is related to safety improvements for Garfield at Hotchkiss – 80 miles of chip & seal completed for Midland County – BCRC to look at entire scope of working on Midland County Roads project next year – Crush culvert replacement – Crush and shape projects begin mid-October – Hazardous Material training for staff took place 9/28.

PUBLIC INPUT – P. Wasek questioned bridge abutments on Garfield Road. He also asked about resurfacing the section of Midland Road between Garfield and Carter.
G. Augustyniak questioned regarding paving and weather – Bridge on M-13 at the Johnson Drain completion date to be delayed.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, October 16, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:29 a.m.:
  Yeas: Gromaski, Rivet & Rivard

Respectfully Submitted by: Approved by:

Danean Wright Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, SEPTEMBER 18, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Tom Kramer, General Superintendent; Cory Wale, Assistant Engineer; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Charles Suchodolski, Water Superintendent; Supervisors – Terry Watson, Bangor; Mark Galus, Fraser; Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Kimberly Day, Garfield; Erich Smith, Wade-Trim; and Danean Wright, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 4, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT – Wayne Smith asked about Carter Road – Cory and Tom will look at it.

Commissioner Rivet moved to approve Agreement #5-2013-04, with Garfield Township for Aggregate on Bay-Mid Line Road. Project is estimated at $10,400.00. Township Share is $10,400.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to release a bond held for Shaw Contracting for bond #0879216. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to award Siding Maintenance for three salt storage buildings Bid to Rainbow Exterior. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to award Metal roof maintenance for three storage buildings, west, east and north Bid to Rainbow Exterior. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 8/24/13 through 9/7/13 in the amount of $115,824.76. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $325,221.91. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve permits 13-205 through 13-224. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Engineer-Manager’s Report – Beaver Road mixed design – September 25th Dunn will be working on 26th, 27th, 30th & 1st – Cold recycling change improvements from Mackinaw – North Union project – MDOT permit full package to bid next week – Midland Road on track to open – Ricoma Beach-no update – Salzburg completed by 4th of July – County wide paving – In Line Tech Drive Valley Clinic railroad crossing, Bridge-Tom gave update crush/shape next Monday chip / seal almost done, went well, good year.

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, October 2, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:34 a.m.:
Yeas: Rivard, Gromaski & Rivet

Respectfully Submitted by:
Danean Wright
Clerk of the Board

Approved by:
Richard S. Gromaski
Chairman of the Board

WEDNESDAY, SEPTEMBER 4, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Kimberly Day, Garfield Township; Danean Wright, new Clerk of the Board and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the August 21, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – D. Schabel questioned Farley Road route.

D. Bragiel commented on Beaver Road project and the material being removed from the ditches.

Commissioner Rivet moved to approve Amendment No. 1 for the North Union Road Project for revised contract amount of $68,147.60. Engineer Manager is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve full Board to sign Title Sheet for North Union Improvements at a cost of $720,000 through BCATS and $180,000 from BCRC. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve hiring Jackie McCarthy as an on-call consultant after her resignation becomes effective. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to accept Jackie McCarthy’s letter of resignation with her last day being September 12, 2013. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Mr. Lillo stated that negotiations have concluded with the chosen candidate for the Finance Director position. He introduced Danean Wright. Commissioner Rivet moved to hire Danean contingent upon her passing a physical. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve vacation carryover request from Cory Wale. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski approved hiring Mr. Wackerle and Mr. Rivard as Local #1096 employees in the Heavy Truck and Dispatch/Laborer positions respectively and contingent upon passing the required BCRC physical and background check. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve request to advertise and open bids on 9/11/13 at 10:00 a.m. for the MDOT’s 2013, M-15 Southbound HMA Overlay Project. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 8/10/13 through 8/24/13 in the amount of $136,407.74. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $149,967.50. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 13-197 through 13-204. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – MTF update – Beaver Road project status – Midland Road project status – Ricoma Beach project status – Salzburg Road (4-5 Mile) project kick off is next week – Construction update for 2014 projects – Salzburg & Euclid MDOT project update – Chip & seal to be complete next week – Wilcox Drain meeting at 7:00 p.m. 9/4 at Monitor Township.

PUBLIC INPUT – M. McNally questioned bike path on Beaver Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, September 18, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:46 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by:
Jackie McCarthy
Clerk of the Board

Approved by:
Richard S. Gromaski
Chairman of the Board

WEDNESDAY, AUGUST 21, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Charles Suchodolski, Water Superintendent; Ed Carstens, WWTP Superintendent; and Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Robert Pawlak, Portsmouth; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Kimberly Day, Garfield Clerk; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the August 7, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve the minutes of the August 14, 2013 special meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT – NONE

Commissioner Rivet moved to refer bids for Painting Salt Sheds at West, East & North Locations; Painting Metal Roofs on Three Storage Buildings at West Side; East Side Truck Garage Exterior Painting for review and approval at next meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to award As Needed Guardrail Repair to J & J Contracting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to renew a Contract with SAMSA for computer support and maintenance. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #1-2013-02, with Bangor Township for Kirshling Road. Project is estimated at $6,200.00. Township Share is $6,200.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:

Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to grant request & sign Temporary Traffic Control Order setting the speed limit on Baxman Road between Salzburg Road and Fisher Road at 45 mph for 90 days. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve staff to negotiate with selected Finance Director candidate as a result of the interview process. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 7/27/13 through 8/9/13 in the amount of $120,922.25. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $828,484.12. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve permits 13-173 through 13-196. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Credit card update – Beaver Road Project update – Midland Road Project update – North Union Project update – Ricoma Beach Project update – Salzburg Road Project update – MCRCSIP refund received.

PUBLIC INPUT – P. Wasek requested review of work on Garfield Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, September 4, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 14, 2013 ROAD SPECIAL MEETING

The special meeting of the Bay County Road Commission, Department of Water & Sewer, was called to order at 9:35 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Tom Foret, Hampton; Gary Brandt, Monitor; and Jackie McCarthy, Clerk of the Board.

PUBLIC INPUT – D. Bragiel recommended not driving through the construction zone on Beaver Road; tickets are being issued.

Commissioner Rivard moved to approve to place an ad for Finance Director Position. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Current projects and recent MDOT meeting discussed.

PUBLIC INPUT – T. Foret commended BCRC for chip seal projects and Finance Director.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, August 21, 2013. Motion was adopted on a roll call vote at 10:05 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

WEDNESDAY, AUGUST 7, 2013                   ROAD                    REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call:         Richard Gromaski, Edward Rivet & Michael Rivard

Also present were:      Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; Mark Galus, Fraser; Ms. Laura Reynolds, Gibson; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; George Augustyniak, Fraser Township Trustee; Mike Niederquell; Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; Donna Leitermann, Bangor Treasurer; Kimberly Day, Garfield Clerk; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 24, 2013 meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

PUBLIC INPUT – D. Bragiel questioned Beaver Road project.

G. Brandt mentioned complaints from Briar Hills Subdivision.

Commissioner Rivet moved to approve Commercial Drive Access Request for Winford Properties, Williams Township.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Commercial Drive Access Request for Tri-City Sports Complex, Williams Township.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve and sign Title Sheet for Liberty Square Subdivision No. 2 in Bangor Township.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivet moved to award Roof Replacement on building #11 to Universal Roofing for $30,220.00.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Commissioner Gromaski moved to refer bids for As Needed Guardrail Repair for review and approval at next meeting.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve to place ad and take bids for painting salt sheds at East, West & North BCRC locations.  Bids will be opened on August 21, 2013 at 9:15.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve to place ad and take bids for painting metal roofs on three storage buildings at west side location and east side truck garage exterior painting.  Bids will be opened on August 21, 2013 at 9:15.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Duane Jacobs was presented with a certificate for his retirement on 8/16/13 after 30 years of service with appreciation expressed from management and the Commissioners. 

Commissioner Gromaski moved to approve payroll for the period of 7/13/13 through 7/26/13 in the amount of $114,311.79.  Motion was adopted on a roll call vote:

Yeas:   Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $330,823.49.  Motion was adopted on a roll call vote:

Yeas:   Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 13-160 through 13-172.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

Engineer-Manager’s Report – MTF Update – Midland Road Project status – Beaver Road Project status – North Union Project status – Chip & Seal update – CRASIF Award received for low claims – Refund expected from MCRCSIP.

Commissioner Rivet moved to receive CRASIF reward and display.  Motion was adopted on a roll call vote:

Yeas:   Rivet, Gromaski & Rivard

PUBLIC INPUT – G. Augustyniak questioned Tebo Drain closure and tree removal on Kitchen Road.

P. Wasek commented on need for Garfield Road widening and staffing level at BCRC.

G. Brandt questioned contractors on Midland Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, August 21, 2013 at 9:00 a.m.  Motion was adopted on a roll call vote at 9:55 a.m.:

Yeas:   Rivard, Rivet & Gromaski

Respectfully Submitted by:                                        Approved by:

Jackie McCarthy                                                         Richard S. Gromaski

Clerk of the Board                                                      Chairman of the Board

WEDNESDAY, JULY 24, 2013 ROAD REGULAR MEETING

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Cory Wale, Assistant Engineer; and Tom Kramer General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; Ronald Robbins, Beaver; Mark Galus, Fraser; Tom Foret, Hampton; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Robert Pawlak, Portsmouth; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Mel McNally, Kawkawlin Township Trustee; George Augustyniak, Fraser Township Trustee; Kimberly Day, Garfield Clerk; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 10, 2013 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Augustyniak commended BCRC for chip seal work.
D. Bragiel commended BCRC for work on Wetters Road.
R. Robbins expressed appreciation for mowing.
G. Brandt questioned Midland Road construction.
M. McNally questioned status of Beaver Road.

Bids were opened for Roof Replacement on Building #11. Commissioner Rivet moved to refer for review. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve MDOT Contract for preliminary design for rehabilitation of Old Kawkawlin Road, M-13 to State Park Drive. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to authorize to sign Acceptance Letter of Engagement for Medicare Modernization Act. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #2-2013-03, with Beaver Township for double chip & seal on township parking lot. Project is estimated at $8,789.00. Total Township Cost is $8,789.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to receive a letter from D. Jacobs announcing his retirement effective August 16th. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve MDOT Contract for preliminary design for rehabilitation of Patterson Road, Wheeler Road to Wilder Road. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 7/1/13 through 7/13/13 in the amount of $117,914.37. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & River

Commissioner Rivard moved to approve bills in the amount of $407,310.69. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 13-146 through 13-159. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Credit Card Report – Beaver Road project status – North Union project status; expected to be let in November – Midland Road project status – Projects in design status – Chip & Seal project status – Blue Water update.

PUBLIC INPUT – M. Galus questioned Johnson Drain work.
D. Bragiel questioned work on Patterson Road.
G. Augustyniak questioned projects for BCATS funding & Midland Chip Seal.
B. Pavlawk questioned Saginaw participation in Chip Seal on Munger Road.
M. McNally questioned roof bids.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, August 7, 2013 at 9:00 a.m. Motion was adopted on a roll call vote at 9:54 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board