The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet

Excused: Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Gary Brandt, Monitor; Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the November 16, 2011 meeting. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

PUBLIC INPUT – NONE

Commissioner Gromaski moved to receive and review information for two parcels recently purchased by Hampton Township in a foreclosure auction. Motion was adopted on a roll call vote.

Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve GASB 54 Fund Balance Policy. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve the release of the bond for Rhode Brothers Excavating. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

Commissioner Rivet moved to approve payroll for the period of 11/5/11 through 11/18/11 in the amount of $163,569.16. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $269,040.36. Motion was adopted on a roll call vote:

Yeas: Rivet & Gromaski

Commissioner Gromaski moved to approve permits 11- 307through 11-312. Motion was adopted on a roll call vote:

Yeas: Gromaski & Rivet

Engineer-Manager’s Report – Midland Road opened on 11/23 with guardrail at I-75 installed this week – Salzburg Road; meeting to be held 12/6 at 9:30 – Status of potential marathon from Midland to Bay City – Status of Merritt Township wind farm; agreement being drafted – Rural Task Force conference on 12/7; changes in funding for 2012 – MDOT budget meeting held here 12/1 – Budget status

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, December 14, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:35 a.m.:

Yeas: Rivet & Gromaski

Respectfully Submitted by: Jackie McCarthy Clerk of the Board

Approved by: Richard S. Gromaski Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:05 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski & Michael Rivard
Excused: Edward Rivet

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; and Paul Wasek, Williams; Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the November 2, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

PUBLIC INPUT – NONE

Commissioner Gromaski moved to approve the Annual Overweight and Overwidth Permit for Road Commission vehicles. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Rivard moved to accept revision of Cafeteria Benefit Plan changing the Plan Year date from February 1st to January 1st. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Rick Rinz was presented with a certificate for his retirement on 11/18/11 after 30 years of service with appreciation expressed from management and the Commissioners.

A draft of the proposed 2011 Preliminary Budget Adjustments and 2012 Budget were presented and reviewed. Commissioner Gromaski moved to receive the report. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 10/22/11 through 11/4/11 in the amount of $119,905.19. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Rivard moved to approve bills in the amount of $325,241.06. Motion was adopted on a roll call vote:
Yeas: Rivard & Gromaski

Commissioner Gromaski moved to approve permits 11-293 through 11-306. Motion was adopted on a roll call vote:
Yeas: Gromaski & Rivard

Engineer-Manager’s Report – Credit card report – O’Connor’s Auto Outlet variance status – Midland Road status – Hotchkiss Road paved by MDOT – Merritt Township wind farm status – Township invoice status – 11/29/11 legislative meeting pending on Road Commission bills.

PUBLIC INPUT – G. Augustyniak asked about traffic counts by township.
P. Wasek asked about future work on Garfield Road.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, November 30, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:10 a.m.:
Yeas: Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; and Ed Carstens, WWTP Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 19, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt asked about Midland Road project status.
M. McNally requested input on Consumers Energy tree trimming in County.

Commissioner Gromaski moved to sign Wade-Trim PSA for Ricoma Beach Road Rehabilitation. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve the release of the bond for Putt, Inc. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve and sign the attached Wade-Trim “Standard Professional Services Amendment” document for Amendment No. 1 for the 2011 Midland Road Reconstruction Project. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

RESOLUTION AUTHORIZING NOTIFICATION

Board of County Road Commissioners
County of Bay, Michigan

The following preamble and resolution were offered by Commissioner Gromaski:

WHEREAS, The Bay County Road Commission (BCRC) is a member of the Bay County Employees’ Retirement System; and,

WHEREAS, the BCRC finds it beneficial to its ongoing operations when timely notified that an employee of the BCRC has determined a retirement date and filed an application of retirement with the Bay County Employees’ Retirement System.

NOW, THEREFORE, BE IT RESOLVED, that the Board of County Road Commissioners of the County of Bay, authorizes the administrator/accountant of the Bay County Employees’ Retirement System to disclose the retirement date of a BCRC employee to the Engineer-Manager, or the Engineer-Manager’s designee, when a written application of retirement is submitted to the administrator/accountant of the Bay County Employees’ Retirement System;

BE IT FURTHER RESOLVED, that the disclosure to the Engineer-Manager, or the Engineer-Manager’s designee, be provided as soon as possible by electronic mail or by first class mail after the retirement date is determined and/or a written application is submitted to the Bay County Employees’ Retirement System by a BCRC employee;

BE IT FINALLY RESOLVED, that the Board of County Road Commissioners of the County of Bay appreciates the efforts of the Bay County Employees’ Retirement System in fulfilling this request.

Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve payroll for the period of 10/8/11 through 10/21/11 in the amount of $119,966.53. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve bills in the amount of $186,840.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve permits 11- 282 through 11-292. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – MTF update – Variance request from O’Connor’s Auto on Wilder – Retiree Service credit for Parts Clerk to be paid in December – Fisher Road ROW status – Wind Farm meeting held 11/1/11 for possible project in Merritt Township – Bay City request for collaboration meeting for services/equipment – Status of Wade-Trim projects – R. Frederick discussed MDOT changes with the loss of 400+ positions and delay of FY 2012 budget. 
J. Lillo discussed a recent meeting regarding an intersection reconfiguration on Shrestha Drive at Wilder Road. The Bangor DDA is requesting a traffic island and designated left and right turn lanes onto Wilder Road at this intersection. Possible future placement of a sign within the traffic island for the Civic Arena was discussed. An additional Board approval is needed to allow installation of the sign within the traffic island.

Commissioner Gromaski moved to approve change to the Shrestha Drive/Wilder Road intersection consisting of a new traffic island and designated right and left turn lanes. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve installation of electronic sign within the new traffic island at Shrestha Drive and Wilder Road for the Civic Arena contingent upon an agreement stating that the Road Commission be held harmless for any damages. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT – M. McNally asked for clarification on questions from public during approval of motions.
P. Wasek questioned damage to driveway culverts; written opinion to be sent to all supervisors.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, November 16, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas: Rivard, Rivet & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Jim Marter, Accounting Manager; and Cheryl Fechter, Office Manager; Supervisors – Terry Watson, Bangor; and David Schabel, Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the October 5, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve and forward Contract to Wade-Trim for signatures for Ricoma Beach Road at a proposed cost of $22,228.70. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to renew a Contract with SAMSA for computer support and maintenance. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve Agreement #12-2011-03, with Pinconning Township for Bay Arenac County Line Road. Total Estimated Cost is $98,441. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #R-2011-02, with McDowell Construction for Seven Mile Road Culvert. Total Estimated Cost is $14,900. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to authorize six employees to attend the Michigan Chapter of APWA-vehicle maintenance and winter driving tips and operations for snow removal in Frankenmuth on 11/2/11. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to refer to review request to purchase Retiree Service Credits for Ms. Piesik in the amount calculated by the Bay County Retirement System. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to refer to review the variance to park vehicles a maximum of five feet within the existing Wilder Road right-of-way along the current frontage of O’Connor Auto Outlet. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive an award from our self-insurance carrier that deals with Worker’s Compensation recognizing us for having an exceptional year (2010-2011) with regard to Worker’s Compensation claims. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive Township Invoice Status Report & Township Agreement Schedule. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 9/24/11 through 10/7/11 in the amount of $114,822.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $508,218.02. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 11- 268 through 11-281. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Credit card report – Local bridge program grant received for 2014 for $440,000 for 3 bridges – Midland Road project status – Blue Water meeting on 10/27 at Doubletree Hotel – Crush & shape projects to start Monday – State salt has been delivered.

PUBLIC INPUT – P. Schabel questioned road problems on M-15.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, November 2, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:55 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; Dept. of Water & Sewer Representatives: Thomas Paige, Director; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Harold Sampier, Kawkawlin Resident; Robert Holmen & Larry Fleis, F & V Construction; Mike Niederquell & Mike Nielson Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; and Lisa VanDusen, Assistant Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 21, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

PUBLIC INPUT – D. Bragiel questioned if seal blend has changed.
Harold Sampler, resident commented on dust problem on his road.
P. Wasek stated the recent seal blend was not holding well.

Commissioner Gromaski moved to approve a permit to use the undeveloped right-of-way known as Violet Street in the Roman Court Subdivision #1 to install a single residential driveway pending township approval. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to receive the update on Royalty Revenue. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to receive the MTF History & Cash Balance Reports. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to receive a thank you from Midland County Road Commission to the Bay County Road Commission administrative staff as well as the chip & seal crew for the quality of work on their 95 mile program. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 9/10/11 through 9/23/11 in the amount of $22,862.38. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $444,164.50. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 11- 265 through 11-266. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Discussed developing permit form for jetting driveway culverts – Blue Water Meeting is on 10/27 at Doubletree Hotel in Bay City – Midland Road project status – Shake Your Mailbox day is on 10/15, as well as received compliment from Genesee County and asked to use our announcement – Beaver Road; safety grant pending – Garfield Road bridge repair – 10/11 actuary report meeting with Gabriel & Schroeder at Bay County.

PUBLIC INPUT – D. Bragiel questioned Cash Balance chart.
G. Augustyniak questioned residents installing guard systems around mailboxes.
G. Brandt discussed driveway culvert.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, October 19, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the September 7, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT-D. Bragiel asked for clarification of TV-5 news story on road funding.

Commissioner Rivet moved to release bonds held for Midstate Earthworks, Inc. for permit #10-020 and #10-163. Motion was adopted on a roll call vote: Yeas: Rivet, Gromaski & Rivard
Commissioner Rivard moved to approve to hire Mr. Kevin Streich on 10/3/11 as the new Lead Mechanic for the Bay County Road Commission contingent upon passing the required BCRC physical and drug testing. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski
Commissioner Gromaski moved to approve commercial drive access request for Perry Creek Townhouses in Williams Township contingent upon revision of drainage elevations at each entrance and Williams Township approval. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to approve payroll for the period of 8/27/11 through 9/9/11 in the amount of $115,230.23. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $346,359.98. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 11-237 through 11-259. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Township Invoice Status – Request made to CRAM to request a representative to provide an update on the State Healthcare Legislation at next Blue Water quarterly meeting – Midland Road project status – Salzburg Road project to be split into phases for 2012 – Garfield Road plans in process – Ricoma Beach status; resident meeting in process of being scheduled – 10/15/11 is “Shake Your Mailbox” day and will be put on Facebook and sent to newspaper – May 2012 marathon in Bay County; initial meeting held – All chip and seal and fog seal is complete.

PUBLIC INPUT – G. Augustyniak questioned curb & gutter on new subdivisions.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, October 5, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:43 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Bradd Maki, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade-Trim, Inc.; Bill & Sarah Wesolek, Residents of Rueger Farms; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the August 24, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – B. Wesolek provided input on the request for stop signs in Rueger Farms Subdivision.

Commissioner Gromaski moved to approve installation of stop signs in Rueger Farms Subdivision at a maximum of four different locations at the discretion of the Engineer-Manager. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve our portion of $22,502.51 (50% grant of $22,502.51 will also be paid by Homeland Security) for replacement of our current radios with the new narrowband requirement. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive a Thank You from Merritt Township Board for allocating funds for replacement of the Kinney Road bridge and for the fine work the BCRC crews did in constructing the new bridge. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve the attendance of S. Gray to the M.A.P.E.R.S. Seminar in Grand Rapids for the Retirement System on September 19th and 20th. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to refer a PSA Contract for Ricoma Beach Road with Wade-Trim to a future meeting pending discussion with residents. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve payroll for the period of 8/13/11 through 8/26/11 in the amount of $118,822.00. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $105,631.79. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 11-221 through 11-236. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to recess to allow bid openings for DWS at 9:45 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to return to the Road meeting and then move into executive session at 10:06 a.m. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – MTF budget changes for 2012 – Credit Card report – Employee Health Care Contribution Legislation – Midland Road project status; some delays with utility companies – Status of Midland County Chip & Seal – Consumers bill for street lights on MDOT road – M. Rivard questioned Per Diem payments for special meetings; not provided by BCRC.

PUBLIC INPUT – G. Augustyniak noted that PEP dilute application improved road in Fraser Township.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 10:30 a.m. 
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 11:20 a.m. per Section 8 (c) of the Open Meetings Act to discuss management contracts. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to accept the contract modification for the Finance Director made during closed session. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 21, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 11:30 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; John Billette, Civil Engineering Consultants; Bill & Sarah Wesolek, representing Rueger Farms Subdivision; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the August 10, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt asked about temporary stop signs for Midland Road Project and subdivision road inspections.
D. Schabel commended BCRC for completion of Kinney Road Bridge.
G. Augustyniak – DNR call about road closure on Erickson.
Sarah & Bill Wesolek from Rueger Farm Subdivision (125 homes) requesting stop signs; many children in neighborhood.

Commissioner Rivet moved to approve Agreement #1-2011-01, with Bangor Township for seal blend. Building Better Local Roads is $5,000. Total Estimated Cost is $5,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #R-2011-10, with McDowell Construction, L.L.C. for Chip Road Bridge. Total Estimated Cost is $14,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to authorize the Acceptance of Letter of Engagement for Medicare Modernization Act. Cost is to be split between the Road Commission and Dept. of Water and Sewer. The Chairman is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve the change in office hours to continue being 7:00 a.m. – 3:30 p.m. all year round. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve a study for three-way stops at a minimum of two locations within the Rueger Farms Subdivision in Monitor Township and refer a decision to the next meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #6-2011-01, with Gibson & Mt. Forest Townships for Townline 17 Road pending the receipt of signatures from Mt. Forest. Gibson Township share is $4,250. Mt. Forest Township share is $4,250. Total Estimated Cost/BBLR Township Share is $8,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to approve Agreement #6-2011-02, with Gibson Township for seal blend. Building Better Local Roads is $5,750. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #6-2011-03, with Gibson Township for aggregate. Building Better Local Roads is $17,875. Gibson Township Share is $20,000. Total Estimated Cost is $37,875.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve the release of the bond for DCM Construction, Inc. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 7/30/11 through 08/12/11 in the amount of $121,028.22. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to approve bills in the amount of $581,381.16. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve permits 11-195 through 11-220. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Cash flow – Township agreement summary – MCRCSIP refund – Crime stoppers donation request – CRAM Southern Association is looking for Commissioners for open positions – Midland Road project status – Project design in process for Salzburg Road – Garfield Road bridge work – Killarney Beach Road work discussed.

PUBLIC INPUT – NONE

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, September 7, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:00 a.m.:
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board 

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors and Jim Marter, Accounting Manager – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 27, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – P. Wasek – chip & seal status requested.

Commissioner Rivet moved to approve and forward PSA to Wade-Trim for Garfield Road Bridge in Beaver Township with a proposed fee of $6,000. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve and forward PSA to Wade-Trim for Salzburg Road Improvements in Monitor Township with a proposed fee of $52,917.69. Chairman and Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 7/16/11 through 7/29/11 in the amount of $121,805.62. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve bills in the amount of $434,282.91. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve permits 11-180 through 11-194. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Supervisor’s Report – Kinney Road Bridge is complete – Ziegler Road to be completed today – Seal blend is continuing in the townships – Mowing is starting for MDOT – Chip & seal in Midland County will continue through August – Employee notice was posted for lead mechanic position.

PUBLIC INPUT – G. Augustyniak questioned details of Midland County chip & seal.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, August 24, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:17 a.m.:
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; and Bradd Makki, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 13, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt – Questioned Bangor-Monitor Met. Water agreement.
D. Schabel – Expressed gratitude for progress on Kinney Road bridge project.

Commissioner Rivet moved to approve Agreement #5-2011-01, with Garfield Township for seal blend. Building Better Local Roads is $5,750. Total Estimated Cost is $5,750.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #5-2011-02, with Garfield Township for various roads. Project is estimated at $40,700.00. Building Better Local Roads is $20,000. Total Estimated Cost is $20,700. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Agreement #5-2011-03, with Garfield Township for aggregate. Total Estimated Cost is $39,938.25. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #10-2011-03, with Bangor-Monitor Metropolitan Water District for Midland Road. Total Estimated Cost is $46,349.33. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

J. McCarthy discussed reasoning for change in banking for our five separate accounts. Signatures of authorized bank signers will be needed and requested in early August. Commissioner Rivet moved to approve the change to Independent Bank for all accounts by 9/1/11. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive a Thank You from Bob Rau/Tim Banaszak from the Kawkawlin River Watershed Property Owners Association for picking up the debris from the 17th Annual River Clean-Up Day. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to approve a proposal for Professional Services to complete design for rehabilitation of the Garfield Road Bridge over Waldo Drain, immediately north of Beaver Road. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve the 2011 Paving Program contract with Saginaw Asphalt Paving Company. Motion was adopted on a roll call vote: 
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve the appointment of Chris Ambrose as the new Garage Foreman. Rick Rinz was commended for providing advance notice of his retirement. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 7/2/11 through 7/15/11 in the amount of $121,993.88. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $502,804.33. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve permits 11-162 through 11-179. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve a proposal for Professional Design Services to complete plans and bid for the Salzburg Road Improvements project in Monitor Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Update of Township Agreement schedule – Midland Road project update – Kinney Road Bridge project status – 7/26/11 meeting with Indian Tribe leaders regarding possible future projects affecting roads – Status of safety grant due Friday for Beaver Road and grant for radios – Chip & seal work in Midland has begun.

Commissioner Gromaski moved to approve Letter of Agreement with SAPA which reduces the probationary period for new hires from 180 to 90 days for insurance benefits and holiday pay. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – P. Wasek discussed increase in traffic and accidents on Garfield Road and need for third lane.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, August 10, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board