The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; and Bradd Makki, Water Superintendent; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the July 13, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt – Questioned Bangor-Monitor Met. Water agreement.
D. Schabel – Expressed gratitude for progress on Kinney Road bridge project.

Commissioner Rivet moved to approve Agreement #5-2011-01, with Garfield Township for seal blend. Building Better Local Roads is $5,750. Total Estimated Cost is $5,750.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #5-2011-02, with Garfield Township for various roads. Project is estimated at $40,700.00. Building Better Local Roads is $20,000. Total Estimated Cost is $20,700. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote: Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Agreement #5-2011-03, with Garfield Township for aggregate. Total Estimated Cost is $39,938.25. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #10-2011-03, with Bangor-Monitor Metropolitan Water District for Midland Road. Total Estimated Cost is $46,349.33. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

J. McCarthy discussed reasoning for change in banking for our five separate accounts. Signatures of authorized bank signers will be needed and requested in early August. Commissioner Rivet moved to approve the change to Independent Bank for all accounts by 9/1/11. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive a Thank You from Bob Rau/Tim Banaszak from the Kawkawlin River Watershed Property Owners Association for picking up the debris from the 17th Annual River Clean-Up Day. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to approve a proposal for Professional Services to complete design for rehabilitation of the Garfield Road Bridge over Waldo Drain, immediately north of Beaver Road. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve the 2011 Paving Program contract with Saginaw Asphalt Paving Company. Motion was adopted on a roll call vote: 
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve the appointment of Chris Ambrose as the new Garage Foreman. Rick Rinz was commended for providing advance notice of his retirement. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 7/2/11 through 7/15/11 in the amount of $121,993.88. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve bills in the amount of $502,804.33. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve permits 11-162 through 11-179. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve a proposal for Professional Design Services to complete plans and bid for the Salzburg Road Improvements project in Monitor Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Update of Township Agreement schedule – Midland Road project update – Kinney Road Bridge project status – 7/26/11 meeting with Indian Tribe leaders regarding possible future projects affecting roads – Status of safety grant due Friday for Beaver Road and grant for radios – Chip & seal work in Midland has begun.

Commissioner Gromaski moved to approve Letter of Agreement with SAPA which reduces the probationary period for new hires from 180 to 90 days for insurance benefits and holiday pay. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – P. Wasek discussed increase in traffic and accidents on Garfield Road and need for third lane.

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, August 10, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:20 a.m.:
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet, & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, Mt. Forest; Sharon Stalsberg, Pinconning; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell and Rob Green, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the June 29, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Brandt asked about N. Union/3 Mile intersection due to Midland Road project detour.

Commissioner Rivet moved to receive the update on Royalty Revenue. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to receive the MTF History & Cash Balance Reports. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to accept Saginaw Asphalt for County Wide Paving bid as the total low bid contingent upon review. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Temporary Controlling Speed Traffic Control Order #10-11-01 for Four Mile from Midland Road to Wilder Road. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Temporary Controlling Speed Traffic Control Order #10-11-02 for North Union from Three Mile to Four Mile. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve Commercial Drive Access to O’Reilly Auto Parts. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 6/18/11 through 7/1/11 in the amount of $123,461.96. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve bills in the amount of $458,758.78. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 11-148 through 11-161. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard 

Engineer-Manager’s Report – Asset Management Conference today in Saginaw – Credit card report – Independent Bank meeting – State Park Drive / Old Kawkawlin light – Kinney Road Bridge status – Chip & seal status – New tandem truck arrived 7/12/11 – State roads mowing status.

PUBLIC INPUT – M. Niederquell – update on state mowing status and changes due to less MDOT staff.
P. Wasek – permit information questions.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 9:55 a.m. 
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 11:00 a.m. per Section 8 (c) of the Open Meetings Act to discuss management contracts. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve the contract for the Engineer-Manager as discussed during closed session. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, July 27, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 11:44 a.m. 
Yeas: Rivet, Rivard & Gromaski

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Dave Engelhardt, BCATS; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the June 15, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – G. Augustyniak questioned Prevo Rd. overpass status

Commissioner Rivet moved to approve BCATS Local Funding Resolution on an annual basis. Engineer Manager and Chairman are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve to purchase two new pickup trucks from the state contract. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve a request from the Munger Volunteer Fireman Corp. for the use of a vibratory roller. A road commission employee will operate the equipment and insurance will be provided. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve Agreement #2-2011-01 revised, with Beaver Township for various repairs. Project is estimated at $386,635.00. Building Better Local Roads is $20,000. Total Estimated Cost is $366,635. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #BC-2011-01, with City of Bay City for various repairs. Total Estimated Cost is $43,405.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive a thank you from Copoco Community Credit Union for helping make their 17th Annual Safety Day a huge success. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve Agreement #14-2011-03, with Williams Township for various repairs. Project is estimated at $8,100.00. Building Better Local Roads is $17,900. Total Estimated Cost is $26,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #11-2011-01, with Mt. Forest Township for aggregate. Project is estimated at $20,000.00. Building Better Local Roads is $20,000. Total Estimated Cost is $40,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve request to advertise for 2011 County-Wide Paving. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 6/4/11 through 6/17/11 in the amount of $121,741.18. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $524,493.22. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve permits 11-130 through 11-147. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Engineer-Manager’s Report – Midland Road project deposit – Budget projection update – 2011 Local Heavy Maintenance projects update – MTF status – Genesee County Road Commission meeting “Back to the Bricks” invitation – Midland Road project starting this week at west end – State Park Drive Bridge project final cost at $15,300 – Pavement markings will be starting on 7/11/11 – Status of Kinney Road Bridge – Remaining required salt purchase for 2011 has been ordered – Grant received for new signs – Traffic signal at State Park & Old Kawkawlin to be replaced – N. Union sanitary sewer emergency – Facebook page introduction.

Commissioner Gromaski moved to approve Agreement #10-2011-04, with Monitor Township for various repairs. Total Estimated Cost is $65,400. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT – G. Brandt brought in piece of MDOT reflector that damaged a vehicle.
P. Wasek – 7/5/11 ground breaking ceremony for new State Police post in Williams Township.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 10:00 a.m. 
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 12:35 p.m. per Section 8 (c) of the Open Meetings Act to discuss management contracts. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to accept the contract modifications made during closed session and change the benefits of the finance director and eligible commissioners to coincide with the SAPA group for health insurance and pension plan contributions beginning 7/1/11. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet, Rivard

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, July 13, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 12:40 p.m. 
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Bradd Maki, Water Superintendent; Supervisors – George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; Tom Levengood, Bay City Water Plant; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the June 1, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – D. Bragiel requested status of Beaver Road Project; this will be postponed until 2012 due to design difficulties.

Commissioner Gromaski moved to approve Agreement #7-2011-02, with Hampton Township for various repairs. Project is estimated at $126,800.00. Building Better Local Roads is $20,000. Total Estimated Cost is $106,800. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Agreement #9-2011-02, with Merritt Township for various repairs. Project is estimated at $123,950.00. Building Better Local Roads is $20,000. Total Estimated Cost is $103,950. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve Agreement #12-2011-02, with Pinconning Township for various repairs. Project is estimated at $40,500.00. Building Better Local Roads is $20,000. Total Estimated Cost is $20,500. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

The Engineer-Manager and Finance Director presented the 2010 Annual Report. Commissioner Rivet moved to receive and distribute the report and put a link to the report on the website. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve Agreement #13-2011-01, with Portsmouth Township for seal blend. Project is estimated at $15,000.00. Township Share is $15,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve the revision of Cafeteria Benefit Plan Schedule A. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 5/21/11 through 6/3/11 in the amount of $119,586.75. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve bills in the amount of $231,096.45. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to approve permits 11-117 through 11-129. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Credit card report – Cash flow projection – Midland Road Project status – State Park Bridge Project results – Kinney Road Bridge Project to start 6/21 – Status of policies in progress – Chip & Seal projects have begun – Traffic signal at Old Kawkawlin & State Park Drive status.

PUBLIC INPUT – G. Brandt requested additional agreement for another crush and shape project.
P. Wasek questioned about bridge repairs.
Mr. Niederquell questioned pavement markings.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, June 29, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:45 a.m. 
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Bradd Maki, Water Superintendent – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; Gary Brandt, Monitor; Michael Haranda, and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade Trim Inc.; Tom Levengood, Bay City Water Plant; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 18, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivet moved to approve the Cellular Telephone Usage Policy as presented. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve to signing the ratified contract with Local #1096 with a term of January 1, 2011 through December 31, 2015. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Temporary No Parking Traffic Control Order #13-11-1 for the installation of No Parking signs along 25th and 26th Street in the vicinity of St. Stanislaus Church. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve Agreement #2-2011-01, with Beaver Township for various repairs. Project is estimated at $370,200.00. Building Better Local Roads is $20,000. Total Estimated Cost is $350,200. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #4-2011-02, with Fraser Township for various repairs. Project is estimated at $111,136.00. Building Better Local Roads is $20,000. Total Estimated Cost is $91,136.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Rivard moved to approve Agreement #4-2011-01, with Fraser Township to purchase 475 tons of Seal Blend. Project is estimated at $23,750.00. Building Better Local Roads $5,750.00. Township Share is $18,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to file for an Engineering Reimbursement from M.D.O.T. The Board and the Clerk are authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve MDOT Contract for 2011 Midland Road Reconstruction Project, Two Mile Road to ¼ mile west of Three Mile Road in Monitor Township. BCRC will not send the signed documents to MDOT before the bid price for the project is received on or about June 3rd. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive a retirement letter from Rick Rinz. He will retire on November 18, 2011 after 30 years of service. The Board noted appreciation for his service and dedication. Motion was approved on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #3-2011-03, with Frankenlust Township for various repairs. Project is estimated at $199,567.00. Building Better Local Roads is $20,000. Total Estimated Cost is $179,567.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve Agreement #9-2011-01, with Merritt Township to purchase 300 tons of Seal Blend. Project is estimated at $15,000.00. Township Share is $15,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve Agreement #10-2011-02, with Monitor Township for various repairs. Project is estimated at $241,437.00. Building Better Local Roads is $20,000. Discretionary Funds is $11,500. Township Share is $207,937.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Bay County Road Commission crews to load, haul or otherwise clean-up collected debris after the Kawkawlin River Association’s Annual Clean-up Day. Motion was adopted on a roll call vote: Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve payroll for the period of 5/7/11 through 5/20/11 in the amount of $123,629.42. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve bills in the amount of $204,300.35. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve permits 11-099 through 11-116. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – Open Meetings Act FYI – Midland Road Project – State Park Drive will be closed 6/7 – 6/8 for bridge project – Kinney Road Bridge Project moved to 6/20 – Seal blend to start this week.

There being no further business before the Board, Commissioner Rivet moved to adjourn the meeting until Wednesday, June 15, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 9:44 a.m. 
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager, Bradd Maki, Water Superintendent, Chuck Suchodolski, Maintenance Inspector; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Jeff Hansen, LAN; Jim Klein, Axiom-Eastwood Subs; Stu Reid, Julie Ellis and Ryan Perlberg from Weinlander Fitzhugh; and Lisa VanDusen, Fill-in Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the May 4, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve the minutes of the May 10, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

PUBLIC INPUT – P. Wasek discussed office paper recycling.

Commissioner Rivet moved to approve Commercial Drive Access Request to Tri-City Motor Speedway in Williams Township. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Gromaski moved to approve the installation of storm sewer at the location submitted along Wilder Road by the City of Bay City. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve Agreement #10-2011-01, with Monitor Township to purchase 350 tons of Seal Blend. Project is estimated at $17,500.00. Township Share is $17,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Gromaski moved to approve Agreement #3-2011-02, with Frankenlust Township to purchase 150 tons of Seal Blend. Project is estimated at $7,500.00. Building Better Local Roads $3,250.00. Township Share is $4,250.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

MAY 18, 2011 ROAD DEPARTMENT PAGE 2

Commissioner Rivard moved to approve Agreement #8-2011-01, with Kawkawlin Township to purchase 350 tons of Seal Blend. Project is estimated at $17,500.00. Building Better Local Roads $11,500.00. Township Share is $6,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to write off and turn over to the collection agency uncollected accounts receivables for Sheila Farquharson in the amount of $206.56/$210.69. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to receive the Cellular Telephone Usage Policy as presented and approve attorney review for adoption at a future meeting. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve appointing Richard Gromaski as voting delegate and Mike Rivard as alternate voting delegate to the 2011 MCRCSIP Annual Meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve Final Plat for Eastwood Residential Subdivision, South No. 2 in Williams Township contingent upon cash bond, bond or letter of credit. Full Board is authorized to sign. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivet moved to approve Agreement #4-2011-01, with Fraser Township to purchase 475 tons of Seal Blend. Project is estimated at $23,750.00. Building Better Local Roads $5,750.00. Township Share is $18,000.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to approve Agreement #14-2011-01, with Williams Township to purchase 350 tons of Seal Blend. Project is estimated at $17,500.00. Township Share is $17,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to approve Agreement #14-2011-02, with Williams Township for various repairs. Project is estimated at $249,065.00. Discretionary Monies is $11,500. Building Better Local Roads is $20,000. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Commissioner Rivard moved to approve Agreement #12-2011-01, with Pinconning Township to purchase 300 tons of Seal Blend. Project is estimated at $15,000.00. Building Better Local Roads is $11,500. Township Share is $3,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

MAY 18, 2011 ROAD DEPARTMENT PAGE 3

Commissioner Gromaski moved to approve to send Mike Greania, our Lead Mechanic to a welding class on June 6, 2011. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve a commercial drive access for F.P. Horak in Monitor Township. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Gromaski moved to approve payroll for the period of 4/23/11 through 5/6/11 in the amount of $ 120,038.04. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivet moved to approve bills in the amount of $270,492.81. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Rivard moved to approve permits 11-068 through 11-098. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

Engineer-Manager’s Report – Credit card report – Salt report – Update on Attorney fees for negations on both contracts; 1096 to sign contract today – Attorney opinion regarding public employment and public contract – All 3 management agreements passed out to Board for review – Retiree service credit purchase for 2 employees – Midland Road; let date of June 3, 2011 – State Park Drive Bridge; deck needs sealer healer, tentatively set for June 6th and 7th, 2011 – Kinney Road Bridge should start construction on June 13th – Policies discussed for updating; Non-Privacy and Monitoring, Internet Use and Fraud, Theft and Embezzlement.

Commissioner Gromaski moved to approve Agreement #8-2011-0, with Kawkawlin Township for work on various roads. Project is estimated at $156,200.00. Building Better Local Roads is $20,000. Total Estimated Cost $136,200.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Rivard & Gromaski

Commissioner Rivet moved to approve hiring Tiffany Piesek as the new Parts Clerk for the Bay County Road Commission contingent upon passing the required physical and background check. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve re-classifying Lisa VanDusen as an Account Clerk II to receive compensation associated with the Account Clerk II job classification. Further to suspend the co-op program until reinstated by Board action. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

MAY 18, 2011 ROAD DEPARTMENT PAGE 4

Commissioner Gromaski moved to approve retiree service credit purchase for both Luann O’Laughlin and Lisa VanDusen. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, June 1, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:16 a.m. 
Yeas: Rivard, Gromaski & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The special meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent.

Commissioner Rivet moved to ratify the Labor Contract with Union Local #1096, Second: Gromaski. The contract will be effective as of January 1, 2011 through December 31, 2015. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivet & Rivard

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, May 18, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:28 a.m. 
Yeas: Rivet, Gromaski & Rivard

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Ed Carstens and Tim Fitzgerald; Supervisors – Terry Watson, Bangor; Ronald Campbell, Frankenlust; George Augustyniak, Fraser; William Tacey, Hampton Treasurer; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mel McNally, Kawkawlin Township Trustee; Mike Niederquell, Wade Trim, Inc; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 14, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve the minutes of the April 20, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

PUBLIC INPUT – M. McNally discussed road closure due to bridges; J. Lillo discussed bridge closure rules enacted by federal mandate.

Commissioner Rivet moved to approve a Memorandum of Agreement and Understanding with Union Local #1096 for Summer Hours. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

The 2010 Audit Report was presented by Jackie McCarthy (Larry Allen, the BCRC auditor was not in attendance due to illness. Commissioner Gromaski moved to receive and distribute the report. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

The 2010 Act 51 Report was presented and discussed. Commissioner Rivard moved to approve the Act 51 Report with the Vice-Chairman and the Finance Director to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Act 51 Interfund Transfers. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to receive a letter from A. Smith announcing her resigning effective May 19th. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve payroll for the period of 4/19/11 through 4/22/11 in the amount of $113,794.84. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivet moved to approve bills in the amount of $137,767.28. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivard moved to approve permits 11-056 through 11-067. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to sign Wade-Trim PSA for Two Mile and North Union. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Engineer-Manager’s Report – MTF decrease for May – “Weighing the Options” article discussed regarding road repair options – Grant received for $76,000 for mandated road sign replacements – Grants applications have been submitted for 4 bridge projects – Signal replacement ordered from J. Ranck for Old Kawkawlin and State – Annual CRAM Finance Conference on May 17-19 for finance director at Doubletree, Bay City – next meeting Clerk will be absent due to said conference- Special meeting to be called this week for 1096 contract that was ratified by Local #1096 on 5/3/11.

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, May 18, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 10:05 a.m. 
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The regular meeting of the Bay County Road Commission, Road Department, was called to order at 9:00 a.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Paul Colbeck, Water Superintendent, Jim Marter, Accounting Manager; Supervisors – Terry Watson, Bangor; George Augustyniak, Fraser; Dennis Bragiel, Kawkawlin; David Schabel, Merritt; Gary Brandt, Monitor; and Paul Wasek, Williams; Mike Niederquell, Wade-Trim, Inc.; and Jackie McCarthy, Clerk of the Board.

The Pledge of Allegiance was recited.

Commissioner Gromaski moved to approve the minutes of the April 6, 2011 meeting. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

PUBLIC INPUT – NONE

Commissioner Rivard moved to approve and forward Contract to Wade-Trim Design Contract for signatures for North Union Road Improvements at a proposed cost of $59,185.78. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to approve Agreement #3-2011-01, with Frankenlust Township for Delta Road. Project is estimated at $7,500.00. Township Share is $7,500.00. The Chairman and the Clerk are authorized to sign for the Board. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Mr. Lillo presented a letter from Union Local #1096 requesting 10 hour days from May 2, 2011 through September 5, 2011. Commissioner Gromaski moved to approve. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Commissioner Rivard moved to award CMP bid to Premarc Corporation as primary vendor for all pipe and bands and Jensen Bridge as our vendor for metal end sections. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivet moved to write off and turn over to the collection agency uncollected accounts receivables for Sarah Buffman in the amount of $299.89/$311.89, John Balenda II in the amount of $474.16/$493.13, Alyssa Bommarito in the amount of $1,200.02/$1,200.02. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet
Commissioner Gromaski moved to receive a Royalty Revenue Report. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

RESOLUTION – LOCAL BRIDGE PROGRAM PRIORITY LIST

Commissioner Gromaski offered the following resolution and moved for its adoption:

WHEREAS, the Board of County Road Commissioners, County of Bay, has reviewed the applications for Local Bridge funding of structures (bridges) in Bay County; and,

WHEREAS, The Board has ascertained that said structures are in critical need of improvement, from preventative maintenance to replacement, and are deemed most important to the area and the road system.

NOW THEREFORE BE IT RESOLVED, that the Board actively seeks Federal and State Local Bridge Program funding for the improvements listed below for the structures included in the following priority list. Also, the Board will commit the monetary, technical and administrative assistance necessary to oversee the design and construction of these projects.

1. Midland Road over Culver Creek – Rehabilitation
2. Old Beaver Road over the Kawkawlin River – Preventative Maintenance
Mackinaw Road over the Kawkawlin River – Preventative Maintenance
Wheeler Road over the Kawkawlin River – Preventative Maintenance
3. Seven Mile Road over Tebo Drain – Replace
4. Mackinaw Road over Johnson Drain – Replace
5. Erickson Road over the N. Br. Kawkawlin River – Replace

Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to approve request for Steve Gray to attend MAPERS Spring 2011 conference on May 2nd & 3rd. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

Commissioner Rivet moved to approve payroll for the period of 3/26/11 through 4/8/11 in the amount of $117,394.30. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Gromaski moved to approve bills in the amount of $524,734.91. Motion was adopted on a roll call vote:
Yeas: Rivet, Gromaski & Rivard

Commissioner Rivard moved to approve permits 11-045 through 11-055. Motion was adopted on a roll call vote:
Yeas: Rivard, Rivet & Gromaski

Engineer-Manager’s Report – Overtime report – Fringe benefit/ Administrative/ Overhead rate changes – 4/28 meeting set for BCBS rep to present changes in PPO plan at 1:00 for 1096 and SAPA – Discussed signal at Two Mile & Wilder and State Park Drive & Old Kawkawlin – Midland Road project scheduled to start 5/6/11 – 4/21/11 Blue Water Meeting.

There being no further business before the Board, Commissioner Gromaski moved to recess the meeting until the completion of the Bay County Department of Water and Sewer meeting. Motion was adopted on a roll call vote at 10:00 a.m. 
Yeas: Gromaski, Rivard & Rivet

Commissioner Gromaski moved to return to the Road Department regular session and then move into executive session at 11:50 a.m. per Section 8 (c) of the Open Meetings Act to discuss the 1096 contract. Motion was adopted on a roll call vote:
Yeas: Rivard, Gromaski & Rivet

Commissioner Gromaski moved to reconvene to regular session at 1:05 p.m. Discussion was completed on the 1096 contract. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Gromaski moved to adjourn the meeting until Wednesday, May 4, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 1:06 p.m. 
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board

The special meeting of the Bay County Road Commission, Road Department, was called to order at 2:00 p.m., at 2600 E. Beaver Road, by the Chairman, Richard Gromaski.

Roll Call: Richard Gromaski, Edward Rivet & Michael Rivard

Also present were: Road Commission Representatives: Jim Lillo, Engineer-Manager; and Randy Frederick, General Superintendent; Dept. of Water & Sewer Representative: Thomas Paige, Director, Jim Marter, Accounting Manager; Saginaw Bay Underwriters: David Haag, James C. Lillo, P.E. McGuinness and Vicki Szunko; EHIM: Donnovan Shaya; and Jackie McCarthy, Clerk of the Board.

Healthcare Discussion – SBU role was discussed by James McGuinness. EHIM pharmacy management was discussed by Donnovan Shaya.

Commissioner Gromaski moved to change our health insurance agent to Saginaw Bay Underwriters based upon the recommendation of BCRC Management and DWS Management. Motion was adopted on a roll call vote:
Yeas: Gromaski, Rivard & Rivet

There being no further business before the Board, Commissioner Rivard moved to adjourn the meeting until Wednesday, April 20, 2011 at 9:00 a.m. Motion was adopted on a roll call vote at 4:00 p.m. 
Yeas: Gromaski, Rivard & Rivet

Respectfully Submitted by: Approved by:

Jackie McCarthy Richard S. Gromaski
Clerk of the Board Chairman of the Board